• Organizing Mail

    Office 365 provides several ways to organize your email in a meaningful way.

    Folders

    Categories

    Flags

    Folders

    Folders can be created in your Inbox, Sent Items, Drafts or any other folder.

    To create a folder or sub folder:

    1.  Right-click on the folder in which you want to create a new folder and select Create New Folder.

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    2.  When the new folder appears, give the folder a name and press Enter.

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    To move an e-mail to a folder, do one of the following:

    a.  Drag & Drop the item into the folder

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    b.  Right-click the e-mail, select Move choose the folder in which you would like to move the e-mail.

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    Categories

    A category is a keyword or phrase that helps you keep track of items so you can easily find, sort, filter or group them regardless of folders in which they are stored.  For example, you can categorize e-mails related a specific course or group.

    To assign a Category to a specific message:

    1.  Right-click on a message in the Inbox or other folder and click on the Categorize option to view the list of Category options. Then click choose the Category to which you want to assign the message.

    TIP:  The default Categories are Blue, Green, Orange, Purple, Red and Yellow.  You can change the colors of these Categroies and create or delete Categories by choosing Manage Categories.

    TIP 2: You can assign more than one Category to a message.

    Category bars now appear beside the e-mail subject in the Inbox.

    When message is selected.

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    When a message is not selected.

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    Flags

    Flags serve as reminders that something needs to be completed or requires a follow-up at a later time.

    To flag an item:

    1.  Hover the cursor over a message and click on the Flag icon that appears.

    TIP:  Right-click a flag to see a list of flagging options. A left-click will enable the default flag, which is 'Today'.

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