BOARD OF TRUSTEES MEETING
ANDERSON SCHOOL DISTRICT NUMBER FIVE
Anderson, South Carolina
January 15, 2013
The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present:ï¿½ Mr. Jay Blankenship, Mr. Rick Bradshaw, Mr. John P. Griffith, Mrs. Ann Huitt, Mrs. Margaret Mack, Mr. Al Norris, Mr. Tommy Price, Mr. Dick Smith, and Mr. Paul Zugg.
NOTICE TO MEDIA
In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:ï¿½ The Anderson Independent-Mail, The Electric City News, WYFF, WSPA, Paul Brown, and FOX 21.
CALL TO ORDER & INVOCATION
Mr. Norris called the meeting to order at 6:31 p.m., and Mr. Blankenship gave the invocation.
BOARD ELECTION OF OFFICERS
The election of board officers was carried out according to Board Policy BDï¿½Organization of the School Board.ï¿½ Mr. Bradshaw was elected as Chairman of the Board, Mr. Smith was elected as Vice Chairman of the Board, and Mrs. Huitt was elected as Secretary of the Board.
Mr. Bradshaw stated that one of his first duties as Chairman is to take the opportunity to appoint Mr. Norris to Chair the Superintendent Search Committee.ï¿½ He stated that we need the continuity of leadership throughout our superintendent search, and that Mr. Norris has led the Board well.ï¿½ Mr. Norris accepted the appointment.
Mr. Bradshaw then recognized SCSBA Executive Director Dr. Paul Krohne to make a presentation.ï¿½ On behalf of the SCSBA, Dr. Krohne recognized Mrs. Ann Huitt for 35 years of service to the Anderson School District Five Board of Trustees and presented her with a certificate of achievement and a lapel pin.ï¿½ The SCSBA annually recognizes members who have reached 10, 15, 20, 25, 30, and higher years of service as school board members.
APPROVAL OF AGENDA
Mr. Smith made a motion the Board approve the agenda as presented. Mr. Blankenship seconded the motion, which carried unanimously.
APPROVAL OF MINUTES
Mr. Price made a motion the Board approve the minutes of the December 18, 2012 Regular Board Meeting as submitted. Mr. Griffith seconded the motion, which carried unanimously.
SUPERINTENDENT SEARCH UPDATE
Mr. Bradshaw recognized Mrs. Huitt to give an update on the superintendent search. Mrs. Huitt stated that the Board has been in the process of searching for a superintendent. She further stated that it is with great sorrow the Board has to do this, because we could never replace Mrs. Bagley; she is one of a kind. Mrs. Huitt reported that there was a great pool of candidates to choose from. She stated intense interviews were held, and the Board searched very diligently to come up with three finalists.
Mrs. Huitt made a motion that Dr. Harriett Jaworowski of Rock Hill, SC; Dr. Veta New of Lexington, GA; and Mr. Tom Wilson of Carrollton, GA be identified as our finalists and our candidates for the position of Superintendent of Schools of Anderson School District Five. Mr. Norris seconded the motion, which carried unanimously.
APPROVAL OF BOARD CALENDAR
The Board holds its regular meeting of the Board in the Board Room of the Administration Building, unless otherwise designated, on the third Tuesday of each month. The regularly scheduled time is 6:30 p.m. All board meetings, except for periods in which the Board is in executive sessions, are open to the public.
Mrs. Huitt made a motion the Board approve the 2013 Board of Trustees Meeting Calendar as presented. Mr. Norris seconded the motion, which carried unanimously.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD
Mr. Owen Pickens, a 7th grader at Southwood Academy of the Arts and a member of Boy Scouts Troop #205 stated that students at Southwood collected money to sponsor a Great Harvest Manna Food Truck on March 16. Needy families in the Southwood community will benefit from the food distribution. The total amount collected was $1,200. Mr. Pickens further stated that the students collected the money to honor the Board for Board Appreciation Month. Mr. Owens thanked the Board for all that they do to help the children in Anderson School District Five.
Other members of Boy Scouts Troop #205 representing McCant Middle School, Glenview Middle School, and Midway Elementary School were also recognized.
SECURITY OFFICERS IN ALL SCHOOLS
Mrs. Bagley recognized Mrs. Holly Carithers. Mrs. Carithers expressed concerns about the safety of the students in Anderson School District Five since the tragic shooting that took place in Newton, Connecticut. She requested that the Board consider placing security officers in all of the schools throughout the district. She stated that 13 schools in Anderson Five do not have security officers (i.e., all of the elementary schools and the two early education schools). From information that she gathered, Mrs. Carithers discussed the cost of placing security officers in the remaining 13 schools; other ways the Board may be able to obtain money to pay for additional officers; and other options for the Board to consider to secure the safety of our students if funding is unattainable.
Mr. Bradshaw stated that after the Newton, Connecticut shooting, the Board instructed the superintendent to review what the district has in place and to present a proposal of what we can do to better our school security. He stated that at the January Board Meeting, the Administration presented information on our school resource officers, LobbyGuard system, and security plans we already have in place. Mr. Bradshaw then recognized Mrs. Bagley to give an update on what the district has done since the January meeting.
Mrs. Carithers then asked has there been any decisions been made about school security; has there been any actions already taken districtwide since the shooting; does District Five have a reserve fund; is there enough money in the reserve fund to hire resource officers for the remaining 13 schools.
Mrs. Bagley stated that since that time, the district has heightened what we already have in place; making sure everyone knows district procedures and regulations and making sure equipment is working (i.e., cameras, software, etc.). Mrs. Bagley stated that she has met with the other Anderson County superintendents to discuss what we can do as a county and to look at what other districts across the state are doing. We plan to bring in other agencies, the SRO’s, and city and county officers who supervise the SRO’s to discuss ways on how we can improve school security. Mrs. Bagley further stated that in District Five, we have looked at and discussed other options such as agencies with security personnel who are certified to carry a gun but do not have arrest power, retired police officers who are certified to carry a gun but do not have arrest power, a constable, and additional SRO’s.
Mrs. Bagley stated that we do have a reserve fund, but we cannot take money each year from the reserve fund to fund additional security officers. The reserve fund is to be used for one-time expenses; it should not be used for recurring expenses. Hiring additional security officers would have to be a budgeted item.
At the February Board Meeting, the Administration will present a comprehensive plan on our camera system; where cameras need to be added; what software needs to be updated; apps for iPad’s to use with the camera system; and more of buzzing visitors into our schools. Mrs. Bagley stated that with some of these recommendations, we may need to hire additional employees to monitor the cameras, software, etc. She stated that the comprehensive plan will adhere to the highest level of safety possible with estimated costs associated to each recommendation.
Following some discussion, Mr. Bradshaw thanked Mrs. Carithers for expressing her concerns and for also addressing her concerns, not only to the school board, but to local and state officials.
FINANCIAL SERVICES & OPERATIONS REPORT
Financial Reports – Mr. Brooks presented as information the monthly Financial Statements, the Pupil Activity Reports, and a list of accounts over budget for the month of December. With regards to expenditures, he stated that we have a positive variance of approximately 5% which equates to a $4.42 million fund balance increase projected over the course of the year. Last year during this same time, we were at an 8% positive variance.
Mrs. Bagley reminded the Board that the district will be releasing the $20,000/per school for educational supplies during January as previously approved by the Board. She stated that the schools will be allowed to use the money for technology. Mrs. Bagley also reminded the Board that the district will be releasing the $1.5 million for technology that was approved by the Board.
Approval of Out-of-District Tuition – Mr. Brooks stated that each year the Board approves a preliminary out-of-district tuition based on unaudited financial data. Out-of-district tuition must be finalized when the annual audit is completed. The final out-of-district tuition for out-of-county students is $3,165, a $16 decrease compared to the preliminary calculation. The final out-of-district tuition for in-county students is $2,843, an $18 decrease compared to the preliminary calculation. The Administration recommended final approval of the 2012-2013 Out-of-District Tuition as presented.
Mr. Smith made a motion the Board approve the 2012-2013 Out-of-District Tuition as presented. Mrs. Mack seconded motion, which carried unanimously.
2013-2012 Budget Calendar – Mr. Brooks presented the 2013-2014 Budget Calendar as information. He stated that the budget calendar is subject to change.
Mr. Norris made a motion the Board approve the 2013-2014 Budget Calendar as presented. Mr. Griffith seconded motion, which carried unanimously.
APPROVAL OF 2013-2014 SCHOOL CALENDAR – Mrs. Martin presented for Board approval the 2013-2014 School Calendar. She discussed the following notes from the County Calendar Committee meeting.
· The primary goal for the calendar committee was to end school sooner in order to not have three full weeks left in the school year once PASS testing is completed. Therefore, the purpose of the committee was to get more instructional days in the calendar prior to PASS testing or HSAP testing.
· To meet the goal of having more instructional days prior to HSAP and PASS testing, the committee:
ü Eliminated fall break (the Election Day holiday is not needed next year)
ü Started school on the earliest possible start date, rather than the usual Tuesday start date
ü Moved the snow make-up days to the end of the school year
ü Encompassed Good Friday within spring break
· HSAP testing has been moved by the State Department of Education from the third week in April to the first week in April. For that reason, spring break will be the third week in April. This will accommodate the HSAP testing window and make-ups.
Calendar highlights include:
Following some discussion, Mr. Griffith made a motion the Board approve the 2013-2014 School Calendar as presented. Mr. Price seconded the motion, which carried unanimously.
BACKPAK SNACKPAK PRESENTATION
Mrs. Bagley recognized McKinney-Vento Homeless Liaison Lisa Hall. Ms. Hall showed a video explaining the BackPak SnackPak program. She stated that United Way of Anderson County has partnered with Golden Harvest Food Bank, the Faith Community, and the Salvation Army to sponsor a program that will bridge the weekend meal gap for some of the poorest school-age children. The program will provide a bag of food on Friday’s beginning in the spring semester 2013 (January). For decades the federal government has provided children with free and reduced lunch and breakfast programs. Food banks have joined the effort in providing food items for weekend consumption for children who participate in these programs.
BUILDING COMMITTEE REPORT
Mrs. Huitt reported that the Building Committee met on January 14, 2013 to discuss several building projects. Mrs. Huitt presented the following updates/recommendations:
1. Sheppard Swim Center Demolition – The bid protest period has been satisfied and the contract with Complete Demolition Services has been executed. Demolition of the Sheppard Swim Center is expected to begin within the next few weeks.
2. Westside Security Enclosure – Discussions held to date between McMillan Pazdan Smith and the State Office of School Facilities (OSF) have been unsuccessful in alleviating OSF’s building code implication concerns about this project as currently schematically designed. Marvin Coker is attempting to arrange a meeting with the Director of OSF to review the status of the project.
3. Nevitt Forest Medical Office – With the recent approval of the plans by OSF, the Nevitt Forest medical office project will be advertised for bid on Sunday, January 20 with a bid date of February 19. Assuming no complications are encountered, it is anticipated that bids will be brought to the February 19 Board meeting for consideration.
4. T. L. Hanna Monument Sign – After further discussion about the proposed new T. L. Hanna monument sign, approval of Matrix Construction’s bid of $23,455 is recommended.
5. Multiple Proposed Projects – A fee proposal for design, bid, and project administration assistance from McMillan Pazadan Smith will be sought for the following projects, the first three of which were deemed by the committee to be of importance to the district’s instructional program:
a. Southwood Dance Studio – conversion of a large, currently vacant classroom
to a second dance studio.
b. Southwood 3D Art Studio - conversion of the former construction technology
classroom to a 3D art studio where three dimensional artwork using plaster,
stone and concrete will be involved.
c. Lakeside Gym Floor Replacement – overlaying the existing deteriorated
gym floor with a rolled PVC resilient flooring product much like that
recently installed at Calhoun and Homeland Park.
d. T. L. Hanna Press Box Stairway – metal stairway replacement for the
existing deteriorated wooden stairway.
e. Westside Press Box Stairway and Door – addition of a metal stairway
and second door leading into the press box.
6. Calhoun Landscaping, Phase I – A multi-phased landscape plan for the open area between the Calhoun auditorium and the Calhoun office was discussed. Phase I involves grading the area and installing irrigation, sod, and mulch. This work was previously bid. Approval of Straight Paths Landscape & Design’s bid of $24,636.24 is recommended.
7. Southwood Unit Ventilators – Although not specifically discussed during the Building Committee meeting, but as an update for the Board, the scaled-down Southwood unit ventilators project previously authorized by the Board will bid on February 19. Assuming no complications are encountered, it is anticipated that bids will be brought to the February 19 Board meeting for consideration. As a reminder, the scope of this project includes the replacement of two unit ventilators in the classroom space that would house the proposed new dance studio, a replacement roof top HVAC unit for the media center, and two spare unit ventilators for inventory.
On behalf of the Building Committee, Mrs. Huitt made a motion the Board approve the report on the building projects as presented. No second was required. The motion carried unanimously.
Mrs. Huitt made a motion the Board recess for ten minutes, then reconvene in Executive Session to discuss a Legal Update, two Personnel Matters, and a Contractual Matter. Mr. Smith seconded the motion, which carried unanimously.
OPEN SESSION FOLLOWING EXECUTIVE SESSION
Mr. Price made a motion the Board reconvene in Open Session. Mr. Blankenship seconded the motion, which carried unanimously.
Mr. Bradshaw reported that no action was taken in Executive Session; however action is required on the two Personnel Matters.
Mrs. Huitt made a motion the Board approve the Administration’s recommendations for Interim Principal and Interim Assistant Principal at Robert Anderson Middle School. Mrs. Mack seconded the motion, which carried unanimously.
There being no further business, Mr. Bradshaw made a motion the Board adjourn. Mr. Smith seconded the motion, which carried unanimously.
As Approved By Superintendent