MINUTES

BOARD OF TRUSTEES MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

January 17, 2012

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met at Nevitt Forest Community School of Innovation this date with the following members present:  Mr. Charles Lee Anderson, Mr. Rick Bradshaw, Mrs. Margaret Mack, Mr. Al Norris, Mr. Dick Smith, and Dr. Paul A. Talmadge.  Absent were Mr. David Alewine, Mrs. Ann Huitt, and Mr. Paul Zugg.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:  The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER & INVOCATION

 

Mr. Norris called the meeting to order at 6:34 p.m., and Dr. Talmadge gave the invocation.

 

Mr. Norris welcomed the visitors to the meeting.

 

 

BOARD ELECTION OF OFFICERS

 

The election of board officers was carried out according to Board Policy BD—Organization of the School Board.  Mr. Norris was re-elected as Chairman of the Board, Mr. Bradshaw was elected as Vice Chairman of the Board, and Mr. Smith was elected as Secretary of the Board.

 

 

APPROVAL OF AGENDA

 

Mr. Bradshaw requested that the Midway Presentation be moved from Item #10 to Item #8 as Item #8A.

 

Mr. Norris requested that a Personnel Matter be added to the agenda in Executive Session.

 

Mrs. Bagley requested that Construction Update be added to the agenda as Item #9D and that two additional Administrative Personnel Recommendations be added to the agenda in Executive Session for a total of three Administrative Personnel Recommendations.

 

Dr. Talmadge made a motion the Board approve the agenda as amended.  Mr. Anderson seconded the motion, which carried unanimously.

 

 

APPROVAL OF MINUTES

 

Mr. Anderson made a motion the Board approve the minutes of the December 13, 2011 Regular Board Meeting and the January 10, 2012 Special Board Meeting as submitted.  Mr. Smith seconded the motion, which carried unanimously.

APPROVAL OF BOARD CALENDAR

 

The Board holds its regular meetings in the Board Room of the Administration Building, unless otherwise designated, on the third Tuesday of each month.  The regularly scheduled time is 6:30 p.m.  All board meetings, except for periods in which the Board is in executive sessions, are open to the public.

 

Mr. Bradshaw made a motion the Board approve the 2012 Board of Trustees Meeting Calendar as presented.  Mr. Anderson seconded the motion, which carried unanimously.

 

 

OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD

 

No one signed up to address the Board.

 

 

REPORT FROM THE COUNTY BOARD

 

No representative was present to give a report from the County Board.

 

 

RECOGNITION OF EXCELLENCE

 

Mrs. Bagley recognized six teachers who have earned National Board Certification.  Plaques were presented to the following teachers:  Jason Cunningham of Nevitt Forest Community School of Innovation; Susan Dyar of T. L. Hanna High School, an IB World School; Shari Ganahl of Lakeside Middle School of Inquiry and Innovation; Ryan Roseberry of Robert Anderson Middle School; Richard Morand of T. L. Hanna High School, an IB World School; and Cheryl Thompson of T. L. Hanna High School, an IB World School.

 

 

MIDWAY ELEMENTARY SCHOOL PRESENTATION – Principal Brenda Kelley stated that Midway presented to the Board in 2009 requesting theme school status as “Midway Elementary School of Science and Engineering.”  She then discussed Midway’s mission statement.

 

Ms. Kelley stated that Midway started three years ago wanting to be an International Education Theme School.  After additional research, site visits, participation in workshops and symposiums, book studies, etc., the Midway Administration, faculty, and staff decided to implement STEM (science, technology, engineering and math).  She stated that the STEM program is globally connected, and it allows you to problem solve with other countries and teams.  She further stated that Midway is the only elementary school in the nation to implement “Project Lead the Way” curriculum.  Ms. Kelly continued to discuss Midway’s three-year journey of becoming a STEM elementary School.  She also discussed the STEM curriculum.  She then recognized Sandy Bradshaw to continue with the presentation.

 

Ms. Bradshaw discussed the opportunities offered at Midway for students.  She stated that Midway has formed partnerships with local universities (i.e. Clemson University, Tri-County Technical College), offers a STEM after school program, has a LEGO-Robotics team, offers a summer camp for the 2nd and 3rd graders, offers a Math/Science after school program, etc.  Following a video of the daily activities at Midway, the Administration, faculty, and staff at Midway recommended Board approval of magnet school status beginning in August 2012.

 

Mr. Bradshaw made a motion the Board approve magnet school status for “Midway Elementary School of Science and Engineering” beginning in August 2012.  Dr. Talmadge seconded the motion, which carried unanimously.

FINANCIAL SERVICES & OPERATIONS REPORT

 

Financial Reports – Mr. Brooks presented the monthly Financial Statement and the Pupil Activity Report for the month of December 2011 as information.  With regards to the expenditures, Mr. Brooks stated that we have a positive variance of about 8% which equates to a $6.6 million surplus projected over the course of the year.  Last year during this same time, we were at a positive variance of 10% which equated to a $7.78 million surplus projected over the course of the year.

 

Approval of Out-of-District Tuition – Mr. Brooks stated that each year the Board approves a preliminary out-of-district tuition based on unaudited financial data.  Out-of-district tuition must be finalized when the annual audit is completed.  The final out-of district tuition for out-of-county students is $3,077, a $4 decrease compared to the preliminary calculation.  The final out-of-district tuition for in-county students is $2,757, a $15 decrease compared to the preliminary calculation.  The Administration recommended final approval of the 2011-2012 Out-of-District Tuition as presented.

 

Dr. Talmadge made a motion the Board approve the 2011-2012 Out-of-District Tuition as presented.  Mr. Smith seconded motion, which carried unanimously.

 

2012-2013 Budget Calendar – Mr. Brooks presented the 2012-2013 Budget Calendar as information.  He stated that the budget calendar is subject to change.

 

Construction Update – In a PowerPoint presentation, Mr. Colman gave an update on the Southwood Academy of the Arts additions & renovations project, the North Pointe Elementary School construction project, the Westside and T. L. Hanna practice wrestling room projects, and the district office lobby and board room renovations project.  Mr. Colman also distributed a Building Program Update Report.

 

Concerns were expressed about the security of the district office lobby.  Following some discussion, Mr. Norris asked for common consent of the Board to direct the Administration to work with the architect in making sure the district office lobby is secure as possible.  Common consent was given.

 

Mr. Brooks stated that there was some discussion at a previous Building Committee meeting about the need to replace classroom ventilators at Southwood.  He stated that we have asked McMillan Pazdan Smith for a proposal to do the design bid work.  McMillan Pazdan Smith has estimated a cost of $825,000 to replace the ventilators.  At a fee of 6.75%, their proposal would be approximately $55,587.  That would be adjusted based on the actual construction cost and would be incurred should we move forward with the project.  The Administration recommended Board approval of the proposal as presented.

 

Mr. Bradshaw made a motion the Board authorize the architects to prepare a design bid for the project at their current rate.  Dr. Talmadge seconded the motion, which carried unanimously.

 

District Office Kitchen Renovation – Mr. Marvin Coker of McMillan Pazdan Smith distributed for Board approval two options for the renovation of the district office kitchen.  Option A shows cabinets and counter space in an L-shape with additional bottom cabinets and counter space on the opposite wall and three round tables.  Option B shows cabinets and counter space in an L-shape with three large round tables and two smaller round tables.  Mr. Coker also distributed estimated costs from Sutherland Constructors, who is the general contractor for the district office lobby and board room renovations project.

 

Following some discussion, Dr. Talmadge made a motion the Board approve Option A with white cabinets, laminate counter tops and an eating bar on the opposite wall and approve the cost estimate from Sutherland Construction, not to exceed $47,000, to renovate the kitchen.  Mr. Bradshaw seconded the motion.  The motion carried with four in favor and two oppositions (Anderson, Smith).

 

Mr. Coker reminded the Board that chair samples were available to select for the Board Room.

 

 

APPROVAL OF 2012-2013 SCHOOL CALENDAR – Mr. Skeen presented for Board approval the 2012-2013 School Calendar.  He discussed the following calendar highlights:

 

 

Dr. Talmadge made a motion the Board approve the 2012-2013 School Calendar as presented.  Mr. Anderson seconded the motion, which carried unanimously.

 

 

POLICY COMMITTEE REPORT

 

On December 13, 2011, the Board voted to approve the following policies and use agreement on first reading.

 

GBEA      Staff Ethics/Conflict of Interest                 Revised

GCO        Evaluation of Professional Staff                Revised

GCO-R     Evaluation of Professional Staff                Revised

JICFAA    Harassment, Intimidation, or Bullying         Revised

Calhoun Performing Arts Center Use Agreement        New

 

On behalf of the Policy Committee and the Administration, Mrs. Mack made a motion the Board approve the policies and the Calhoun Performing Arts Center Use Agreement on second reading.  No second was required.  The motion carried unanimously.

 

 

SUPERINTENDENT’S REPORT

 

Mrs. Bagley shared scheduled dates for the Magnet School Fair and three community meetings for elementary rezoning.

 

MEETINGS

DAY

DATE

LOCATION

TIME

Rezoning Community Meeting

Thursday

February 23

T. L. Hanna Mall Area

6:00 p.m.

 

Rezoning Community Meeting

 

Monday

 

February 27

Westside

Commons Area

5:30 p.m. –

6:30 p.m.

 

Magnet School Fair

 

Monday

 

February 27

Westside

Commons Area

6:30 p.m. –

8:30 p.m.

Rezoning Community Meeting

Thursday

March 1

AVCC Culinary Arts

6:30 p.m.

Mrs. Bagley reminded the Board that the principals of the South Fant and West Market Early Childhood & Education Centers are requesting for the centers to be called a school.  She stated that if the Board considers this request, the only cost to the district would be to change the school signs.

 

Finally, Mrs. Bagley reminded the Board of a letter they received listing eight meeting dates to share with parents a proposed plan that would allow Homeland Park Elementary to serve as a kindergarten through second grade primary school, and Varennes Academy to serve as a third through fifth grade intermediate school.

 

 

RECESS

 

Mrs. Mack made a motion the Board recess for ten minutes, and then reconvene in Executive Session to discuss three Administrative Personnel Recommendations and a Personnel Matter.  Mr. Smith seconded the motion, which carried unanimously.

 

 

(8:38 P.M.)

 

 

OPEN SESSION FOLLOWING EXECUTIVE SESSION

 

Mr. Anderson made a motion the Board reconvene in Open Session.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

Mr. Norris reported that no action was taken in Executive Session; however, action is required on the Administrative Personnel Recommendations.

 

Dr. Talmadge made a motion the Board approve the superintendent’s recommendation for principal at North Pointe Elementary School and for principal and assistant principal at Homeland Park Elementary School.  Mrs. Mack seconded the motion, which carried unanimously.

 

ADJOURNMENT

 

There being no further business, Mr. Anderson made a motion the Board adjourn.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

(10:00 P.M.)

 

 

 

 


               CHAIRMAN                                                         SECRETARY

 

 

 

 


               DATE                                                                 DATE

 

 

 

 


Recording Secretary

As Approved By Superintendent