MINUTES

BOARD OF TRUSTEES MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

March 20, 2012

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present:  Mr. David Alewine, Mr. Charles Lee Anderson, Mr. Rick Bradshaw, Mrs. Ann Huitt, Mr. Al Norris, Mr. Dick Smith, Dr. Paul A. Talmadge and Mr. Paul Zugg.  Absent was Mrs. Margaret Mack.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:  The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER & INVOCATION

 

Mr. Norris called the meeting to order at 6:30 p.m., and Mr. Smith gave the invocation.

 

Mr. Norris welcomed the visitors to the meeting.

 

 

APPROVAL OF AGENDA

 

Mr. Zugg made a motion the Board approve the agenda as presented.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

APPROVAL OF MINUTES

 

Dr. Talmadge pointed out that he notified Mrs. Bagley of a motion he made at the February 21, 2012 Regular Board Meeting pertaining to the Lobby Guard Visitor Management System was incorrectly stated.  The minutes were corrected for Board approval prior to the meeting.

 

Mr. Bradshaw made a motion the Board approve the minutes of the February 21, 2012 Regular Board Meeting and the March 13, 2012 Special Board Meeting as submitted.  Mr. Smith seconded the motion, which carried unanimously.

 

 

OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD

 

No one signed up to address the Board.

 

 

REPORT FROM THE COUNTY BOARD

 

No representative was present to give a report from the County Board.

 

 

 

STRATEGIC PLAN

 

Dr. Talmadge reported that he attended the Strategic Plan update meeting on March 15, 2012.  He stated that the Administration had an excellent PowerPoint presentation that showed how well we are carrying out the Strategic Plan for the district.  Dr. Talmadge then mentioned a few highlights of the presentation.

 

·    The district’s Absolute Rating for 2011 was Good.

·    The district’s Growth Rating for 2011 was Excellent.

·    The district’s Absolute Rating for 2011 with similar districts was Good.

 

Dr. Talmadge further stated that these are excellent accomplishments of the goals of the Strategic Plan, and we as a district have a lot to be proud of.

 

 

FINANCIAL SERVICES & OPERATIONS REPORT

 

Financial Reports – Mr. Brooks presented the monthly Financial Statement and the Pupil Activity Report for the month of February 2012 as information.  With regards to the expenditures, Mr. Brooks stated that we have a positive variance of about 8% which equates to a $6.6 million surplus projected over the course of the year.  Last year during this same time, we were at a positive variance of 12 which equated to a $9.34 million surplus projected over the course of the year.

 

Construction Update – In a PowerPoint presentation, Mr. Colman gave an update on the Southwood Academy of the Arts additions & renovations project and the North Pointe Elementary School construction project.  Mr. Colman also distributed a Building Program Update Report.

 

Mr. Brooks distributed a Bid Tabulation sheet for the Security Entrance Vestibule project at T. L. Hanna High School.  He reported that the low bidder was Sutherland Constructors for a total of $59,950.  The Administration recommended the Board approve the bid from Sutherland Constructors, subject to satisfying the bid protest period and providing that all of the requirements of the District Procurement Code are met.

 

Mrs. Huitt made a motion the Board approve the bid from Sutherland Constructors for a total of $59,950, subject to satisfying the bid protest period and providing that all of the requirements of the District Procurement Code are met.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

Mr. Brooks distributed a Bid Tabulation sheet for the demolition project of the Hudgens Swim Center.  He reported that the low bidder was D. H. Griffin Wrecking Company, Inc. for a total of $58,900.  The Administration recommended the Board approve the bid from D. H. Griffin Wrecking Company, Inc., subject to satisfying the bid protest period and providing that all of the requirements of the District Procurement Code are met.

 

Mrs. Huitt made a motion the Board approve the bid from D. W. Griffin Wrecking Company, Inc. for a total of $58,900, subject to satisfying the bid protest period and providing that all of the requirements of the District Procurement Code are met.  Mr. Zugg seconded the motion, which carried unanimously.

 

 

WHITEHALL ELEMENTARY SCHOOL PRESENTATION – Principal Kevin Snow started the presentation with a video showing changes that have taken place in today’s global society and our ever changing world.

 

 

In a PowerPoint presentation, Mr. Snow discussed the rationale for Whitehall becoming a Global Communication School which is rooted in the following four bullets.

 

·    Understanding Our International Competitors

·    Appreciation for Cultural Diversity

·    Communication in a Global Society

·    Preparing to be Competitive in a Global Society

 

Mr. Snow stated that during the 2009-2010 school year, the Administration, faculty, and staff researched a wide variety of different themes that would be a good fit for Whitehall.  One focus that continued to surface among the groups was the idea of something international.  He stated that Whitehall had been recognized as an Exemplary Writing School and with the designation as a Title I school in 2010-2011; the opportunity to provide teachers and students the latest classroom technology seemed a good fit for a Global Communication theme.

 

Mr. Snow stated that the school’s theme, “Global Communication,” will consist of three major components, Foreign Languages, Technology for Communication, and Cultural Studies.  He briefly discussed the three components.  He stated that students will be able to use technology, will have an opportunity to do research, and will be able to communicate with other countries and different cultures.  Mr. Snow further discussed Cultural Studies identifying many of the characteristics that all cultures have in common, which will provide a basis for what the teachers will integrate into the Anderson Five curriculum.  He then discussed grade level integration and fine arts integration.

 

Mr. Snow ended his presentation with a video of students giving their ideas about “Global Communication.”  Following the video, the Administration, faculty, and staff of Whitehall recommended Board approval of magnet school status for Whitehall Elementary School becoming Whitehall Elementary, A Global Communication School” beginning in August 2012.

 

Mr. Bradshaw made a motion the Board approve magnet school status for Whitehall Elementary School becoming “Whitehall Elementary, A Global Communication School” beginning in August 2012.  Mr. Alewine seconded the motion, which carried unanimously.

 

 

TITLE I PRESENTATION

 

Mrs. Bagley stated that at the March 13, 2012 Special Board meeting, the Administration presented achievement levels of students in Non-Title I schools vs. students in Title I schools.  In this presentation, the Administration will discuss funding, projected allocations for Title I schools, and projected allocations for all eligible elementary schools.  Mrs. Bagley recognized Mr. Roy Stehle, Interim Director, Office of Federal and State Accountability, being present at the meeting.  She then recognized Mrs. Kim Morgan to continue with the presentation.

 

In a PowerPoint presentation, Mrs. Morgan briefly discussed what is Title I, what is the purpose/goal of Title I, how do schools and students qualify for Title I school-side programs, others served by Title I, how does a school become Title I, what Title I can be used for, what Title I cannot be used for, Title I accountability, and school improvement.

 

Mrs. Morgan then discussed the 2012-2013 projected poverty for all elementary schools, 2012-2013 projected set-asides, 2012-2013 projected allocation to schools, and the 2012-2013 projected allocations for Title I schools and Robert Anderson Middle School with projected expenses for personnel, instructional supplies/services, and professional development.  Mrs. Morgan then discussed the 2012-2013 projected school allocations, including all eligible elementary schools, with a scenario of projected expenses for personnel, instructional supplies/services, and professional development.

 

Mrs. Morgan ended her presentation with a side by side allocation comparison for all eligible elementary schools and potential factors that could affect Title I funding.

 

Mrs. Bagley then stated that in looking at the needs of the four Non-Title I eligible elementary schools, she suggested that the Finance Committee look into the general fund budget to fund the needs for these schools so that the Title I schools would not lose their funding.

 

Following some discussion, Mr. Bradshaw made a motion the Board refer the Title I report to the Finance Committee.  Dr. Talmadge seconded the motion, which carried unanimously.

 

 

MEMORANDUM OF AGREEMENT WITH THE ANDERSON COUNTY SHERIFF’S OFFICE

 

Dr. Leverette stated that the district is looking to increase its partnership with the Sheriff’s Department.  As part of the Memorandum of Agreement, the Sheriff’s Office would be able to access video camera systems in all of our schools with video surveillance, as well as use this feature for training exercises to better handle emergencies and/or crisis situations.  She then recognized Mr. Taylor Jones, Deputy Chief of Emergency Services for Anderson County to present the Memorandum of Agreement.

 

Mr. Jones stated that the Anderson County has a strong Emergency Preparedness program with Anderson School District Five.  He stated that the County continues to do exercises in all of the schools where first responders have the opportunity to work with school nurses and principals; several of the schools are refuge centers and emergency shelters during planned emergency drills; District Five prepares inclement weather procedures for all of the five Anderson County school districts, etc.

 

Mr. Jones further stated that Anderson County was selected to be a pilot program with the State Emergency Management Division for a new common operating feature.  This is a program that puts the County’s entire critical infrastructure on a GIS Google mapping system that allows patrol cars and first responders units to push and pull information back and forth in the event of an accident or emergency (i.e. hazardous materials near a school, lockdown situation where a parameter would be placed around the school, etc.).  The mapping system would allow the Sheriff’s Office the capability to do a reverse notification to notify the schools quicker in a crisis situation and the capability to use a camera feature, with some enhanced Internet capabilities, to stream information out to the command post and see real time what is happening in the schools.  Mr. Jones stated that the Anderson County Sheriff’s Department is proposing to pilot this program in Anderson School District Five per the Memorandum of Agreement (see agreement attached to official minutes).

 

Dr. Leverette stated that the program will be piloted in the high schools, and that the agreement is being presented as information only to allow for further review and discussion by the Board.

 

 

ELEMENTARY REZONING

 

In a PowerPoint presentation, Mrs. Bagley again reviewed the proposed elementary rezoning map.  She stated that the design of the map was driven by the following Board approved prioritized parameters.

 

 

  1. Use main roads and natural barriers.
  2. Minimize the time students will spend on buses.
  3. Minimize split communities.
  4. Have students attend schools nearest to their homes.
  5. Ensure that all schools are operating within their designed capacity, with allowance for future growth.

 

Mr. Smith expressed concerns about placing more free & reduced lunch students at Nevitt Forest.  He stated that Nevitt Forest already has one of the highest percent poverty rates and one of the highest totals of free and reduced lunch students.  He also stated that this proposed map is not acceptable when we have an 11% poverty rate at one school, a 12% poverty rate at one school, and a 90% poverty rate at another school.  Mr. Smith suggested that the Administration review the proposed map again and make whatever necessary adjustments to do what is best for all students in District Five.

 

Mr. Bradshaw stated that he sincerely respects Mr. Smith’s opinion; however, Mr. Bradshaw made a motion the Board approve the proposed Elementary Rezoning Map as presented by the Administration.  Dr. Talmadge seconded the motion.

 

Mr. Norris expressed concerns about moving the students who live in Fairview Gardens Apartments to Nevitt Forest.  He stated that he is of the opinion the best school for these students is Calhoun Academy of the Arts.  Mr. Norris stated that he cannot understand the Administration’s position to say that placing 90 more students at Nevitt Forest would lower the percentage of free and reduced lunch students.  He further stated that it really concerns him when students are moved through rezoning it seems to always be the students who are on free and reduced lunch.

 

Following further discussion, the motion carried with five in favor (Anderson, Bradshaw, Huitt, Talmadge, Zugg) and three opposed (Alewine, Norris, Smith).

 

Mrs. Huitt stated that in view of the discussion the Board had at this meeting and at previous meetings about Calhoun as a magnet school, she made a motion the Board direct the Administration to review yearly the number of magnet seats available at all levels to ensure a sufficient number of seats to meet the needs of students and parents.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

INSTRUCTIONAL SERVICES REPORT

 

Textbook Adoptions – Mr. Dukes and Mrs. Hawkins presented for Board approval instructional materials for Common Core State Standards-based Mathematics and English Language Arts K-5 provided by the State Department of Education.  A committee of teachers from related subject areas, as well as administrators, has completed review of recently funded instructional materials available for adoption and recommends the selections listed below.

 

Subject

Program Title

Publisher

Algebra 1 College Prep (Math Tech 1)

Algebra1, Common Core Edition

School Education Group/

McGraw-Hill (Glencoe)

Algebra 1 Honors

Algebra 1, Common Core Edition

Pearson Education/Prentice Hall

Algebra 2 College Prep (Math Tech 2)

Algebra 2, Common Core Edition

School Education Group/

McGraw-Hill (Glencoe)

Algebra 2 Honors

Algebra 2, Common Core Edition

Pearson Education/Prentice Hall


 

Geometry College Prep (Math Tech 3)

Geometry, Common Core Edition

School Education Group/

McGraw-Hill (Glencoe)

English Language Arts

K-5

Literacy by Design

Rigby

Journeys

Houghton Mifflin

Treasures

MacMillan-McGraw-Hill

Reading Street

Scott Foresman

 

Dr. Talmadge made a motion the Board approve the Administration’s recommendation of the committee’s selections for Common Core State Standards-based Mathematics and English Language Arts K-5 textbooks.  Mr. Anderson seconded the motion, which carried unanimously.

 

 

PERSONNEL SERVICES

 

Employment Recommendations – Mr. Mahaffey presented for Board approval a list of personnel included in the board packet for the 2012-2013 school year.

 

Mrs. Huitt made a motion the Board approve the list as presented.  Mr. Zugg seconded the motion, which carried unanimously.

 

 

BUILDING COMMITTEE REPORT

 

Mrs. Huitt stated that the Building Committee met on March 2, 2012, to discuss several building projects.  She reported that the McLees and Midway carpet projects have gone out to bid.  The bids should be received on April 17, 2012, at 3:00 p.m.  The Westside and T. L. Hanna paving projects are in progress with the SCDOT for approval and for DHEC review.  She reported that elementary playground equipment for Concord, Nevitt Forest, Homeland Park, Varennes, and New Prospect is being selected by principals and will go out to bid.  RFP’s will be received for the Robert Anderson and Glenview irrigation projects.  Prices for handrails at the district office will be received by next week.  A more mature version of the graphic at Southwood will be received very soon.  Mrs. Huitt reported that the cost of replacing the district office front desk swing door with a cabinet is approximately $2,000, and the cost for the district office security lobby glass will be received by the end of the week.

 

 

SUPERINTENDENT’S REPORT

 

Gold and Silver Award Winners – Mrs. Bagley reported that gold and silver award winners were announced by the State Department of Education.

 

SCHOOL

FLAG

CRITERIA

FLAG

CRITERIA

T. L. Hanna

Gold

General Performance

 

 

Lakeside

Silver

General Performance

 

 

McCants

Gold

General Performance

 

 

Southwood

Silver

General Performance

 

 

Centerville

Gold

General Performance

Silver

Closing the Gap

Concord

Gold

General Performance

Silver

Closing the Gap

Homeland Park

Silver

General Performance

 

 

Nevitt Forest

Silver

General Performance

 

 

New Prospect

Silver

General Performance

 

 

Varennes

Silver

General Performance

Silver

Closing the Gap

Whitehall

Gold

General Performance

Silver

Closing the Gap


 

SCHOOL

FLAG

CRITERIA

FLAG

CRITERIA

Calhoun

Silver

General Performance

Silver

Closing the Gap

Midway

Gold

General Performance

McLees

Silver

General Performance

 

West Market/South Fant Name Change – Mrs. Bagley stated that the Administration asked the Board to consider changing the name of West Market Early Childhood & Education Center and South Fant Early Childhood & Education Center to West Market School of Early Education and South Fant School of Early Education.  Both principals feel that parents would understand their child is not in a daycare center, their child is in school, attendance is important, and tardiness is not acceptable.  The Administration recommended Board approval to change the name of West Market and South Fant Early to West Market School of Early Education and South Fant School of Early Education.

 

Mrs. Huitt made a motion the Board approve changing the name of West Market Early Childhood & Education Center and South Fant Early Childhood & Education Center to West Market School of Early Education and South Fant School of Early Education.  Mr. Alewine seconded the motion, which carried unanimously.

 

Choice Schools – Mrs. Bagley requested Board approval for Robert Anderson Middle School and Glenview Middle School to become Schools of Choice beginning in August 2012.  She stated that both schools will continue to pursue their magnet status, but this would give parents another choice in preparation of their child’s education.  She further stated that the application period for Robert Anderson and Glenview would be extended an additional two weeks past the March 30 deadline for applying to a magnet school in order to get the information out to parents.

 

Mr. Bradshaw suggested that the application period be extended an additional two weeks for all schools.

 

Following some discussion, Mrs. Huitt made a motion the Board approve Robert Anderson Middle School and Glenview Middle School as Schools of Choice beginning in August 2012.  Mr. Zugg seconded the motion, which carried unanimously.

 

Mr. Bradshaw made a motion the Board approve to extend the application period for magnet schools and schools of choice by one week.

 

Mr. Bradshaw restated his motion that the Board approve to extend the application period for the two new Schools of Choice by two weeks and all other schools by one week.

 

Mr. Anderson amended the motion that the Board approve to extend the application period for all magnet schools and schools of choice by two weeks.  Mr. Smith seconded the motion, which carried unanimously.

 

Anderson V Career Campus – Mrs. Bagley requested Board approval to pursue a BEDS code through the State Department of Education for the Anderson V Career Campus.  She stated that the Career Campus has been viewed as an extension of T. L. Hanna and Westside.  The Anderson V Career Campus should now stand alone and have accountability through the report card that they must meet the standards of a career campus.

 

Following some discussion, Mr. Smith made a motion the Board authorize the Administration to pursue a BEDS code through the State Department of Education for the Anderson V Career Campus.  Dr. Talmadge seconded the motion, which carried unanimously.

Retirement Recognition Program Date – Mrs. Bagley requested a date for the Retirement Recognition Program.  She stated that the recognition program will be held this year at Westside High School in the Commons Area.  By Board consensus, the Retirement Recognition Program was scheduled for May 1, 2012, at 6:00 p.m.

 

 

RECESS

 

Dr. Talmadge made a motion the Board recess for ten minutes, and then reconvene in Executive Session to discuss Administrative Employment Recommendations and a Contractual Matter.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

(9:00 P.M.)

 

 

OPEN SESSION FOLLOWING EXECUTIVE SESSION

 

Mr. Smith made a motion the Board reconvene in Open Session.  Mr. Anderson seconded the motion, which carried unanimously.

 

Mr. Norris reported that no action was taken in Executive Session; however, action is required on the Administrative Employment Recommendations and one Personnel Matter.

 

Mr. Alewine made a motion the Board approve the Administrative Employment Recommendations as presented.  Mr. Zugg seconded the motion.  The motion carried with six in favor and two oppositions (Anderson, Smith).

 

Dr. Talmadge made a motion the Board not hear the Personnel Grievance Appeal as requested.  Mr. Zugg seconded the motion.  The motion carried with seven in favor and one recusal (Anderson).

 

 

ADJOURNMENT

 

There being no further business, Mr. Bradshaw made a motion the Board adjourn.  Mr. Smith seconded the motion, which carried unanimously.

 

 

(10:00 P.M.)

 

 

 

 


               CHAIRMAN                                                         SECRETARY

 

 

 

 


               DATE                                                                 DATE

 

 

 

 


Recording Secretary

As Approved By Superintendent