MINUTES

BOARD OF TRUSTEES MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

April 17, 2012

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present:Mr. Rick Bradshaw, Mrs. Ann Huitt, Mrs. Margaret Mack, Mr. Al Norris, Mr. Dick Smith, and Dr. Paul A. Talmadge.Absent were Mr. David Alewine, Mr. Charles Lee Anderson, and Mr. Paul Zugg.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER & INVOCATION

 

Mr. Norris called the meeting to order at 6:31 p.m., and Mr. Norris gave the invocation.

 

Mr. Norris welcomed the visitors to the meeting.

 

 

APPROVAL OF AGENDA

 

Mrs. Bagley requested that Textbook Adoptions be added to the agenda as Item #9C under the Superintendent�s Report.

 

Mr. Smith made a motion the Board approve the agenda with the addition noted.Mrs. Huitt seconded the motion, which carried unanimously.

 

 

APPROVAL OF MINUTES

 

Dr. Talmadge made a motion the Board approve the minutes of the March 20, 2012 Regular Board Meeting as submitted. Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD

 

No one signed up to address the Board.

 

 

FINANCIAL SERVICES & OPERATIONS REPORT

 

Financial Reports Mr. Brooks presented the monthly Financial Statement and the Pupil Activity Report for the month of March 2012 as information. With regards to the expenditures, Mr. Brooks stated that we have a positive variance of about 8% which equates to a $6.6 million surplus projected over the course of the year. Last year during this same time, we were at a positive variance of 12% which equated to a $9.34 million surplus projected over the course of the year.

 

Construction Update In a PowerPoint presentation, Mr. Colman gave an update on the Southwood Academy of the Arts additions & renovations project, the Hudgens Swim Center demolition project, the North Pointe Elementary School construction project, and the Band and Football Towers project. Mr. Colman also distributed a Building Program Update Report.

 

McLees Cooling Tower Bids Mr. Brooks distributed a Bid Tabulation sheet for the McLees Cooling Tower project. He reported that the low bidder was W. N. Kirkland for a total of $110,670. The Administration recommended Board approval of the bid from W. N. Kirkland, subject to satisfying the bid protest period and providing that all of the requirements of the District Procurement Code are met.

 

Mrs. Huitt made a motion the Board approve the bid from W. N. Kirkland for a total of $110,670, subject to satisfying the bid protest period and providing that all of the requirements of the District Procurement Code are met. Mr. Bradshaw seconded the motion, which carried unanimously.

 

McLees and Midway Carpet Bids Mr. Brooks distributed a Bid Tabulation sheet for the McLees and Midway carpet project. He reported that the low bidder was Commercial & Industrial Floors, Inc. (including all add alternates) for a total of $224,200. The Administration recommended Board approval of the bid from Commercial & Industrial Floors, Inc., subject to satisfying the bid protest period and providing that all of the requirements of the District Procurement Code are met.

 

Mrs. Bagley recommended that the Board not consider Alternate #2.

 

Mrs. Huitt made a motion the Board approve the bid from Commercial & Industrial Floors, Inc. (including Alternate #1) for a total of $152,700, subject to satisfying the bid protest period and providing that all of the requirements of the District Procurement Code are met. Mrs. Mack seconded the motion, which carried unanimously.

 

Mr. Brooks then distributed as information a summary of work orders processed since July 1, 2011 and a list on the status of remaining portables at the district schools.

 

 

MANAGEMENT & TESTING SERVICES REPORT

 

Memorandum of Agreement with Sheriffs Department Dr. Leverette stated that at the last Board meeting the Letter of Understanding between Anderson School District Five and the Sheriffs Department was presented as information for further review and consideration. The agreement will allow the Sheriffs Department access to video camera systems only in public areas of the schools. She also stated that after further review, the Administration feels we are making the right decision and that this program will provide even more security for students. Dr. Leverette further stated that the program will be piloted in the two high schools.

 

Dr. Talmadge made a motion the Board approve the Memorandum of Agreement with the Sheriffs Department. Mr. Smith seconded the motion, which carried unanimously.

 

 

 

 

PERSONNEL SERVICES

 

Employment Recommendations Mr. Mahaffey presented for Board approval a list of personnel handed out at the meeting for the 2012-2013 school year.

 

Mrs. Huitt made a motion the Board approve the list as presented. Dr. Talmadge seconded the motion, which carried unanimously.

 

Teacher Recommendations for 2012-2013 Mr. Mahaffey presented for Board approval a list of teacher assignments included in the board packet for the 2012-2013 school year.

 

Mr. Bradshaw made a motion the Board approve the Teacher Recommendations for re-employment for the 2012-2013 school year. Mr. Norris seconded the motion, which carried unanimously.

 

 

FINANCE COMMITTEE REPORT

 

Dr. Talmadge reported that the Finance Committee met on March 27, 2012. At that time, preliminary information concerning budget issues for the coming school year was distributed to everyone in attendance. He stated that because we do not have sufficient information from Columbia on which to make budget decisions, the Finance Committee meeting scheduled for April 23, 2012 will be canceled. Dr. Talmadge reminded the Board that the Title I report presented at the last meeting was referred to the Finance Committee. He then stated that when information is received from Columbia on the student base cost, the Finance Committee will schedule a meeting to discuss Title I funding issues and recommendations from the Administration.

 

 

SUPERINTENDENTS REPORT

 

Charter School Update Mrs. Bagley recognized Principal Katie Brown to give an update on the Charter School.

 

In a PowerPoint presentation, Mrs. Brown discussed how we began this journey, why we began this journey, what are our goals, who are our students, where will this school be housed, and what will the students learn. Mrs. Brown then recognized Tammy Graham with K-12 Learning to present the online curriculum that students will utilize.

 

In a PowerPoint presentation, Ms. Graham gave an overview of the K12 online charter school. She stated the K12 is an accredited school as well as an international school, and it is the largest company on online curriculum. She further stated that K12 has virtual schools across 30 states, over 2 million+ online courses delivered, and approximately 80,000 full time students from the 2010-2011 school year. During the presentation, Ms. Graham showed a video of what an online school looks like and examples of classroom activities (i.e. science labs, interaction games, avatars, etc.).

 

Mr. Dukes then stated that the charter school will be funded from the General Fund and grant funds. He also discussed how we will govern the charter school.

 

Magnet Update Mrs. Bagley gave an updated report on the districts theme and magnet schools. She then recognized Mr. Dukes to give a report on the results of the lottery for the magnet schools.

 

Mr. Dukes stated that the lottery was held at 5:30 p.m. He reported that 489 applications were received, representing 555 students. He stated that the reason for the lottery is to take all the numbers received at the schools and randomly order the numbers, and then students are placed based on the order of the lottery number.

 

 

Textbook Adoptions Mr. Dukes presented for Board approval a mathematics textbook recommended by the State Department of Education. A committee of teachers, as well as administrators, has completed the review of the instructional materials and recommends the textbook listed below.

 

Subject

Program Title

Publisher

 

Discrete Mathematics

A Survey of Mathematics with Applications

Expanded Edition, 8th Edition

 

Pearson Prentice Hall

 

Mrs. Huitt made a motion the Board approve the Administrations recommendation of the committees selection for the mathematics textbook listed above. Mrs. Mack seconded the motion, which carried unanimously.

 

Mrs. Bagley mentioned to the Board that on April 25 at West Market from 8:30-3:30 p.m. the district will have a visioning session for technology. The meeting will be conducted by a Dell representative. She invited the Board to attend.

 

Mr. Norris stated that the Board Retreat has been scheduled for April 27 from 8:30-2:00 p.m. in the Board Room of the District Office.

 

 

RECESS

 

Mrs. Huitt made a motion the Board recess for ten minutes, and then reconvene in Executive Session to discuss Contractual Matters and an Administrative Employment Recommendation. Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

(8:17 P.M.)

 

 

OPEN SESSION FOLLOWING EXECUTIVE SESSION

 

Mrs. Huitt made a motion the Board reconvene in Open Session. Mr. Bradshaw seconded the motion, which carried unanimously.

 

Mr. Norris reported that no action was taken in Executive Session; however, action is required on one Contractual Matter and the Administrative Personnel Recommendation.

 

Dr. Talmadge made a motion the Board approve to close Sheppard Swim Center.

 

Following some discussion, Dr. Talmadge withdrew his motion.

 

Mr. Smith made a motion the Board approve to keep the Sheppard Swim Center viable until August 15, 2012 and during that time if an entity wants to pay the expense of running the swim center, the district will enter into a lease agreement with the group. Mr. Bradshaw seconded the motion.

 

Following further discussion, Mr. Smith withdrew his motion and Mr. Bradshaw withdrew his second.

 

 

Mr. Smith then made a motion that if no entity comes forward with a proposal to lease the Sheppard Swim Center by May 30, 2012, the Sheppard Swim Center will be closed and demolished. Mr. Bradshaw seconded the motion. The motion carried with five in favor and one opposition (Talmadge).

 

Mr. Bradshaw made a motion the Board approve the Administrations recommendation for Director of E-Learning Integration. Mr. Smith seconded the motion, which carried unanimously.

 

 

ADJOURNMENT

 

There being no further business, Dr. Talmadge made a motion the Board adjourn. Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

(9:54 P.M.)

 

 

 

 


CHAIRMAN SECRETARY

 

 

 

 


DATE DATE

 

 

 

 


Recording Secretary

As Approved By Superintendent