MINUTES

BOARD OF TRUSTEES MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

April 19, 2011

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present:Mr. David Alewine, Mr. Rick Bradshaw, Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Al Norris, Mr. Dickie Smith, Dr. Paul A. Talmadge, and Mr. Paul Zugg.Absent was Mr. Charles Lee Anderson.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER & INVOCATION

 

Mr. Norris called the meeting to order at 6:33 p.m., and Mr. Zugg gave the invocation.

 

Mr. Norris welcomed the visitors to the meeting.

 

 

APPROVAL OF AGENDA

 

Dr. Talmadge requested that a Financial Committee Report be added to the agenda following the Policy Committee Report as Item #11.

 

Mrs. Bagley requested that another Contractual Matter be added to the agenda in Executive Session.

 

Mr. Zugg made a motion the Board approve the agenda with the additions noted.Mr. Alewine seconded the motion, which carried unanimously.

 

 

APPROVAL OF MINUTES

 

Dr. Talmadge made a motion the Board approve the minutes of the March 15, 2011 Regular Board Meeting, the March 22, 2011 Special Board Meeting, and the March 24, 2011 Special Board Meeting as submitted. Mrs. Mack seconded the motion, which carried unanimously.

 

 

OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD

 

No one signed up to address the Board.

 

 

 

 

 

REPORT FROM THE COUNTY BOARD

 

County Board Member Dana Grant discussed the following upcoming events for the Anderson County Board of Education.

 

         A Day at the CapitolApril 27, 2011. This is a day during the legislative session for board members, superintendents, and school advocates to spend time with their legislators. Mrs. Grant and other members of the County Board will attend this meeting.

 

         The Academic Improvement Committee Meeting (previously known as the Strom Thurmond Study Committee) will be held on May 2, 2011 at 5:00 p.m. One of the topics of discussion at this meeting is Purchasing Items. The County Board Chair (Garrison) has requested that school districts make a list of their top two purchases over the past ten years to discuss and brainstorm ideas for ways of cost savings. Also, CSI will give a presentation on virtual schools/classrooms.

 

         The Budget Workshop. The County Board will start reviewing school district budgets during the week of June 20, 2011 and will work on getting the budgets finalized by June 23, 2011.

 

Mr. Norris thanked Mrs. Grant for her report and stated that the Anderson School District Five Board of Trustees is committed to working with the Anderson County Board of Education.

 

 

RECOGNITION OF EXCELLENCE

 

Mrs. Bagley recognized Cindy Martin to present the District Five elementary school students who excelled at the recent Bi-Lo Invention Convention.

 

Lauren Henk, a student in Mr. Holzshu's class at Midway Elementary School of Science & Engineering, won First Place for Fifth Grade. Her invention, The Electronic School Pad, is a device that literally takes the place of paper. The electronic school pad is an 8 x 11 inch screen that uses a stylus pen to take notes and then allows students to save the notes to a memory card.

 

Mary Ellison West, a student in Mrs. Fowler's class at Midway Elementary School of Science & Engineering, won Second Place for Fifth Grade. Her Invention, The Jack Pack, is a backpack designed to be used in cold weather. The backpack has sleeves attached to the handles. She came up with this idea to address the problem of trying to put a backpack over a heavy coat.

 

Bradley Foster, a student of Science Teacher Barbara Koch at Calhoun Academy of the Arts, won Third Place for Fifth Grade. His invention, The Rabbit Rake, is a three-in-one garden tool with a steel rake, a two-pronged weed puller, and a chisel-shaped hoe. The v-shaped weed puller looks like rabbit ears, thus the name, The Rabbit Rake.

 

 

FINANCIAL SERVICES REPORT

 

Financial Reports Mr. Brooks presented the monthly Financial Statement and the Pupil Activity Report for the month of March 2011 as information.

 

Construction Update In a PowerPoint presentation, Mr. Colman gave an update on the Robert Anderson & Glenview construction projects; and the Concord, Centerville, Whitehall, New Prospect, Homeland Park, Varennes, Nevitt Forest, and Southwood additions & renovations projects. He also gave an update on the North Pointe Elementary School construction project. Mr. Colman distributed a Building Program Update Report.

 

Mr. Marvin Coker of McMillan Pazdan Smith presented information with regard to renovations of the front lobby and Board Room at the District Administrative Office. First, he reviewed the current floor plan; then he presented the proposed floor plan. Next, he reviewed the existing ceiling plan; then he presented the proposed ceiling plan. The proposed renovations also include a custom built Board Station with sound system; installation of can lights for the Board Station and receptionist desk, installation of two projector screens; new wall finish and ceiling tiles; and new carpet in the Board Room, lobby, and corridors. The estimated cost of the proposed renovations is approximately $138,000.

 

Following some discussion, Mr. Norris suggested that the proposed renovations be referred to the Building Committee for further discussion.

 

Mr. Smith made a motion that the proposed renovations to the District Administrative Offices be referred to the Building Committee for further discussion. Dr. Talmadge seconded the motion, which carried unanimously.

 

 

PERSONNEL SERVICES REPORT

 

Employment Recommendations Mr. Mahaffey presented for Board approval personnel being recommended for the 2011-2012 school year.

 

Mr. Bradshaw made a motion the Board approve the personnel as presented. Mr. Zugg seconded the motion, which carried unanimously.

 

 

BUILDING COMMITTEE REPORT

 

Mrs. Huitt reported that the Building Committee met prior to the Board Meeting to discuss renovating the entrance to the football stadium at Westside High School.

 

On behalf of the Building Committee, Mrs. Huitt made a motion the Board approve renovations of the entrance to the football stadium at Westside High School at an estimated cost of approximately $52,301. No second was required. The motion carried unanimously.

 

 

POLICY COMMITTEE REPORT

 

Mrs. Mack reported that the Policy Committee met on March 22, 2011 to review and/or discuss the following policies.

 

JFAB Nonresident Students Revised

JFABC Admission of Transfer Students/Withdrawals Revised

(Grades K-12)

 

On behalf of the Policy Committee and the Administration, Mrs. Mack made a motion the Board approve the policies on first reading. No second was required. The motion carried unanimously.

 

 

 

 

 

FINANCE COMMITTEE REPORT

 

Dr. Talmadge reported that the Finance Committee met on March 18, 2011 to discuss two aspects of next years budget, new monies that will be available, cost savings that will be available, and the anticipated additional costs in the coming year. He stated that the figures are preliminary, based on pending legislative action regarding allocations and based on needing additional teachers.

 

Dr. Talmadge also reported that the Department of Agriculture is directing the District to change the amount we charge for school lunches. Dr. Talmadge recognized Mr. Brooks to present the information. Mr. Brooks stated that the Healthy, Hunger-Free Kids Act of 2010 requires all school districts to increase lunches by a minimum of $.05 each year in an effort to reach the federal meal reimbursement rate. Currently our rates are $1.60 in elementary school and $1.85 in middle and high schools. In order to be in compliance with the Healthy, Hunger-Free Kids Act of 2010, the Administration recommends Board approval to increase school lunches to $1.65 in elementary school and $1.90 in middle and high schools for the 2011-2012 school year.

 

On behalf of the Finance Committee and the Administration, Dr. Talmadge made a motion the Board approve the Administrations recommendation to increase school lunches to $1.65 in elementary school and $1.90 in middle and high schools for the 2011-2012 school year. No second was required. The motion carried unanimously.

 

 

ALIVE AT 25 PRESENTATION

 

Mr. Connley Skeen stated that the South Carolina National Safety Council has been moving towards an approach to make sure that our students are safe in their travels. The mission of the South Carolina Alive at 25 Program is to help young drivers choose safe driving practices, take responsibility for their behavior, and be aware of the typical driving hazards. In a PowerPoint presentation, Mr. Skeen discussed the overview of the program, the structure of the Alive at 25 Program, why we need the program, South Carolina statistics, the program breakdown, and benefits to the community, etc. He stated that the 4-hour class would be taught by certified law enforcement officers. (See attached presentation). We are proposing that all students who drive to our high school campuses be required to take this training. We are also proposing that the standard cost of a parking permit be $12 at both high schools. We would like to implement the program this fall, which would require that classes be taught on Saturdays. Mr. Skeen further stated that this is a one-time training which would cost approximately $35.

 

This was presented as information only. Board action will be taken at a later time.

 

 

SUPERINTENDENTS REPORT

 

Mrs. Bagley recognized Mr. Dukes to present the magnet school lottery information. Mr. Dukes reported that lotteries for Calhoun, McLees, Nevitt Forest, and Varennes were held prior to the Board Meeting. Parents will be notified next week letting them know if their child was accepted.

 

Mrs. Bagley distributed as information a list of District technology needs, technology expenditures from 2000-2009 and anticipated technology expenditures for 2010-2012, and the Technology Department FTE Ratios. She also distributed as information the 2010-2011 Expulsion Report.

 

 

 

Next, Mrs. Bagley requested a Special Board Meeting to consider the Charter School Application, Teacher Recommendations for 2011-2012, and the Alive at 25 Program. By Board consensus, the Special Board Meeting was scheduled for April 28, 2011 at 6:30 p.m.

Mrs. Bagley requested Board consensus to schedule the Budget Work Session with the County Board on June 23, 2011 at 7:00 p.m. It was by Board consensus to schedule the Budget Work Session on June 23, 2011.

 

Mrs. Bagley requested to move the June 21, 2011 Board Meeting to June 28, 2011. By Board consensus the meeting was rescheduled to June 28, 2011 at 6:30 p.m.

 

Next, Mrs. Bagley requested a Building Committee Meeting to discuss proposed renovations of the front lobby and Board Room at the District Administrative Office. By consensus, the Building Committee Meeting was scheduled for April 28, 2011 at 5:30 p.m.

 

Mrs. Bagley reminded the Board of the Strategic Planning Annual Review on May 9, 2011 at 12:00 p.m.

 

Mrs. Bagley presented on behalf of the staff of Anderson School District Five the 2009-2010 Annual Report.

 

Mr. Norris distributed copies of the Performance and Evaluation Review of the Superintendent. He stated that at the Board Retreat, the Board agreed to use the current evaluation for this year and pilot an evaluation of the superintendent organized and conducted by the SCSBA for next year. He then recognized Mrs. Bagley to discuss the cost of using the SCSBA.

 

Mrs. Bagley stated that the SCSBA is willing to do a conference meeting with the Board to explain the protocols and procedures at no charge. She stated that the cost of the SCSBA organizing and conducting the superintendents evaluation is approximately $7,500.

 

 

RECESS

 

Mr. Zugg made a motion the Board recess for ten minutes, then reconvene in Executive Session to discuss three Contractual Matters. Mr. Alewine seconded the motion, which carried unanimously.

 

 

(8:35 P.M.)

 

 

OPEN SESSION FOLLOWING EXECUTIVE SESSION

 

Mr. Norris reported that no action was taken in Executive Session; however, action is required on two matters.

 

Mr. Zugg made a motion the Board reject all of the bids for the Shell addition at Nevitt Forest because they were all over budget, and approve a change order for Matrix to construct a Shell at a cost of approximately $200,000. Mr. Bradshaw seconded the motion, which carried unanimously.

 

Mrs. Huitt made a motion the Board accept the Continuation of Contract with McMillan Pazdan Smith as recommended by the Administration. Mr. Norris seconded the motion, which carried unanimously.

 

 

 

 

ADJOURNMENT

 

There being no further business, Mr. Bradshaw made a motion the Board adjourn. Mr. Smith seconded the motion, which carried unanimously.

 

 

 

(9:50 P.M.)

 

 

 

 


CHAIRMAN SECRETARY

 

 

 

 


DATE DATE

 

 

 

 


Recording Secretary

As Approved By Superintendent