MINUTES
BOARD OF TRUSTEES SPECIAL MEETING
May 19, 2011
6:30 P.M.
The Board of Trustees of Anderson
County School District Number Five met in the Offices of the Board this date
with the following members present: Mr.
Rick Bradshaw, Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Al Norris, Mr. Dickie
Smith, and Dr. Paul A. Talmadge. Absent
were Mr. David Alewine, Mr. Charles Lee Anderson, and Mr. Paul Zugg.
NOTICE TO MEDIA
In accordance with the S. C. Code
of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified
of the time, date, place and agenda of this meeting: The Anderson Independent-Mail, Greenville
News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.
CALL TO ORDER
Mr. Norris called the
meeting to order at 6:35 p.m. for the purpose of discussing the 2011-2012 Proposed
Budget.
Mrs. Bagley requested
a Special Board Meeting to consider the bids for the Southwood Interior
Renovations project. By Board consensus,
the Special Board Meeting was scheduled for June 2, 2011 at 6:30 p.m.
EMPLOYEE RECOMMENDATION(S)
Mr. Mahaffey presented for Board approval personnel being
recommended for the 2011-2012 school year.
Mrs. Huitt made a
motion the Board approve the personnel as presented. Mr. Smith seconded the motion, which carried
unanimously.
2011-2012 BUDGET DISCUSSION
Mrs. Bagley opened the discussion by reporting the Senate
has approved an amendment to the State’s budget to increase the base student
cost from $1788 to $1959. The House and
Senate versions of the amendment will now go to the Conference Committee for
further discussion. She also reported that
First Steps funding is being cut by approximately $10,000 and that the federal
government is proposing to cut Title II by $1.6 million. In light of this latest information, Mrs.
Bagley suggested that the Board delay the Public Hearing on the proposed budget
and allow the Administration to monitor the General Assembly’s decision and
adjust the budget accordingly.
Mr. Bradshaw suggested that the Administration draft a
letter to the Legislative Delegation stating that we will not ask for a millage
increase if the base student cost is increased to $1959. This was agreed upon by Board consensus. Mrs. Bagley suggested that the letter come
from the Board Chairman.
For the purpose of discussion, Mrs. Bagley presented a base
student cost of $1788 (based on the 45 day ADM), which equates to approximately
$2,121,141. She discussed additional
revenue/savings that included a millage increase of 2.9 mils, which equates to
approximately $291,856; additional delinquent tax, which equates to
approximately $300,000; additional Fee in Lieu, which equates to approximately
$100,000; additional Tier III, which equates to approximately $295,000;
additional food service transfer, which equates to approximately $100,000;
additional retiree/fringe, which equates to approximately $314,535; aid to
districts/consolidated funds, which equates to approximately $838,548;
contractual savings, which equates to approximately $160,506; savings from TAN
interest, which equates to approximately $30,000; and three months of stimulus,
which equates to approximately $300,000 for a total of approximately $4,851,586 in additional revenue/savings.
Next, Mrs. Bagley discussed new/additional costs that
included a loss of local funds (i.e., curriculum revenue from state, refund of
expense from prior year, and miscellaneous funds), which equates to
approximately $697,420; loss of stimulus money, which equates to approximately
$2,778,967; retirement increase, which equates to approximately $101,500;
district office security, which equates to approximately $2,000; additional
utility cost, which equates to approximately $450,000; and personnel costs (includes
benefits), which equates to approximately $1,534,960 for a total of
approximately $5,564,847 in
new/additional costs. Mrs. Bagley then
stated that the total additional revenue/savings and new/additional costs leave
a negative difference of approximately $713,261,
which can be taken from the fund balance.
Mrs. Bagley stated that in taking the difference from the
fund balance, no furloughs are included in the budget; teachers are to receive
$275 supply money; and the district is able to absorb projected 7% health
insurance increase, 15% cut in EEDA, and PE Fitness and Elementary Nurse grant
with carryover funding. She then
presented as information a line-by-line comparison of the 2010-2011 and
2011-2012 budgets indicating where budgeted amounts increased.
Finally, Mrs. Bagley stated that teachers receive $275
from the state to purchase supplies for their classroom. The district received payment for 875
teachers which equates to $240,625.
Because of a possible audit from the federal government on how the
supply money is spent, teachers are required to turn in receipts upon spending
the money. Mrs. Bagley then presented
for Board consideration the following two options on how to disburse the $275
teacher supply money for the 2011-2012 school year and recommended Board
approval for Option 1.
|
·
Option 1 – Bank Cards |
·
Option 2 – Payroll |
|
o
Bank of |
o
No receipts required |
|
o
$1.95 per card |
o
Teacher & district to pay FICA |
|
o
Receipts option |
o
Projected district cost = $18,408 |
|
o
Card turn off date |
|
|
o
Projected district cost = $1,750 |
|
Following some
discussion, Dr. Talmadge made a motion the Board approve the Administration’s
recommendation to issue Bank Cards for teachers to purchase needed supplies for
classroom instruction. Mrs. Mack
seconded the motion, which carried unanimously.
Mrs. Bagley requested a Special Board Meeting for June 6,
2011 to discuss the 2011-2012 budget in light of decisions made by the General
Assembly concerning the base student cost.
By Board consensus, the Special Board Meeting was scheduled for June 6,
2011 at 6:30 p.m.
Mrs. Mack requested a Policy Committee meeting to discuss current
board policies on employee pay, transfer, re-assignment, etc. By consensus, the Policy Committee meeting
was scheduled for June 7, 2011 at 6:30 p.m.
A list of athletic supplements was distributed as
information. Mr. Smith requested that
the district eliminate the $5,100 for weight room/field maintenance and
development and budget each high school $3,500 to pay coaches to be ticket takers
for all high school events.
Following some discussion, it was Board consensus for the
Administration, principals, and Athletic Directors to make the decision on how
athletic supplements will be disbursed.
ADJOURNMENT
There being no further business, Mr. Bradshaw made a motion to adjourn. Mr. Norris seconded the motion, which carried
unanimously.
(8:10 P.M.)
CHAIRMAN SECRETARY
DATE DATE
Recording Secretary
As Approved By Superintendent