MINUTES

BOARD OF TRUSTEES SPECIAL MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

May 19, 2011

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present:  Mr. Rick Bradshaw, Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Al Norris, Mr. Dickie Smith, and Dr. Paul A. Talmadge.  Absent were Mr. David Alewine, Mr. Charles Lee Anderson, and Mr. Paul Zugg.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:  The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER

 

Mr. Norris called the meeting to order at 6:35 p.m. for the purpose of discussing the 2011-2012 Proposed Budget.

 

Mrs. Bagley requested a Special Board Meeting to consider the bids for the Southwood Interior Renovations project.  By Board consensus, the Special Board Meeting was scheduled for June 2, 2011 at 6:30 p.m.

 

 

EMPLOYEE RECOMMENDATION(S)

 

Mr. Mahaffey presented for Board approval personnel being recommended for the 2011-2012 school year.

 

Mrs. Huitt made a motion the Board approve the personnel as presented.  Mr. Smith seconded the motion, which carried unanimously.

 

 

2011-2012 BUDGET DISCUSSION

 

Mrs. Bagley opened the discussion by reporting the Senate has approved an amendment to the State’s budget to increase the base student cost from $1788 to $1959.  The House and Senate versions of the amendment will now go to the Conference Committee for further discussion.  She also reported that First Steps funding is being cut by approximately $10,000 and that the federal government is proposing to cut Title II by $1.6 million.  In light of this latest information, Mrs. Bagley suggested that the Board delay the Public Hearing on the proposed budget and allow the Administration to monitor the General Assembly’s decision and adjust the budget accordingly.

 

Mr. Bradshaw suggested that the Administration draft a letter to the Legislative Delegation stating that we will not ask for a millage increase if the base student cost is increased to $1959.  This was agreed upon by Board consensus.  Mrs. Bagley suggested that the letter come from the Board Chairman.

 

For the purpose of discussion, Mrs. Bagley presented a base student cost of $1788 (based on the 45 day ADM), which equates to approximately $2,121,141.  She discussed additional revenue/savings that included a millage increase of 2.9 mils, which equates to approximately $291,856; additional delinquent tax, which equates to approximately $300,000; additional Fee in Lieu, which equates to approximately $100,000; additional Tier III, which equates to approximately $295,000; additional food service transfer, which equates to approximately $100,000; additional retiree/fringe, which equates to approximately $314,535; aid to districts/consolidated funds, which equates to approximately $838,548; contractual savings, which equates to approximately $160,506; savings from TAN interest, which equates to approximately $30,000; and three months of stimulus, which equates to approximately $300,000 for a total of approximately $4,851,586 in additional revenue/savings.

 

Next, Mrs. Bagley discussed new/additional costs that included a loss of local funds (i.e., curriculum revenue from state, refund of expense from prior year, and miscellaneous funds), which equates to approximately $697,420; loss of stimulus money, which equates to approximately $2,778,967; retirement increase, which equates to approximately $101,500; district office security, which equates to approximately $2,000; additional utility cost, which equates to approximately $450,000; and personnel costs (includes benefits), which equates to approximately $1,534,960 for a total of approximately $5,564,847 in new/additional costs.  Mrs. Bagley then stated that the total additional revenue/savings and new/additional costs leave a negative difference of approximately $713,261, which can be taken from the fund balance.

 

Mrs. Bagley stated that in taking the difference from the fund balance, no furloughs are included in the budget; teachers are to receive $275 supply money; and the district is able to absorb projected 7% health insurance increase, 15% cut in EEDA, and PE Fitness and Elementary Nurse grant with carryover funding.  She then presented as information a line-by-line comparison of the 2010-2011 and 2011-2012 budgets indicating where budgeted amounts increased.

 

Finally, Mrs. Bagley stated that teachers receive $275 from the state to purchase supplies for their classroom.  The district received payment for 875 teachers which equates to $240,625.  Because of a possible audit from the federal government on how the supply money is spent, teachers are required to turn in receipts upon spending the money.  Mrs. Bagley then presented for Board consideration the following two options on how to disburse the $275 teacher supply money for the 2011-2012 school year and recommended Board approval for Option 1.

 

·         Option 1 – Bank Cards

·         Option 2 – Payroll

o        Bank of America or Wachovia

o        No receipts required

o        $1.95 per card

o        Teacher & district to pay FICA

o        Receipts option

o        Projected district cost = $18,408

o        Card turn off date

 

o        Projected district cost = $1,750

 

 

Following some discussion, Dr. Talmadge made a motion the Board approve the Administration’s recommendation to issue Bank Cards for teachers to purchase needed supplies for classroom instruction.  Mrs. Mack seconded the motion, which carried unanimously.

 

Mrs. Bagley requested a Special Board Meeting for June 6, 2011 to discuss the 2011-2012 budget in light of decisions made by the General Assembly concerning the base student cost.  By Board consensus, the Special Board Meeting was scheduled for June 6, 2011 at 6:30 p.m.

 

 

Mrs. Mack requested a Policy Committee meeting to discuss current board policies on employee pay, transfer, re-assignment, etc.  By consensus, the Policy Committee meeting was scheduled for June 7, 2011 at 6:30 p.m.

 

A list of athletic supplements was distributed as information.  Mr. Smith requested that the district eliminate the $5,100 for weight room/field maintenance and development and budget each high school $3,500 to pay coaches to be ticket takers for all high school events.

 

Following some discussion, it was Board consensus for the Administration, principals, and Athletic Directors to make the decision on how athletic supplements will be disbursed.

 

 

ADJOURNMENT

 

There being no further business, Mr. Bradshaw made a motion to adjourn.  Mr. Norris seconded the motion, which carried unanimously.

 

 

(8:10 P.M.)

 

 

 

 


               CHAIRMAN                                                         SECRETARY

 

 

 

 


               DATE                                                                DATE

 

 

 

 


Recording Secretary

As Approved By Superintendent