MINUTES

BOARD OF TRUSTEES SPECIAL MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

June 2, 2011

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present: Mr. Charles Lee Anderson, Mr. Rick Bradshaw, Mrs. Margaret Mack, Mr. Al Norris, Mr. Dickie Smith, Dr. Paul A. Talmadge and Mr. Paul Zugg. Absent were Mr. David Alewine and Mrs. Ann W. Huitt.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting: The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER

 

Mr. Norris called the meeting to order at 6:32 p.m. for the purpose of considering bids for Southwood Academy of the Arts, receiving information with regard to the 2011-2012 Budget and approving Employee Recommendations for 2011-2012.

 

 

BIDS FOR THE SOUTHWOOD INTERIOR RENOVATIONS PROJECT

 

Mr. Brooks distributed the Bid Tabulation sheet for the Southwood Interior Renovations project. He reported that a total of four bids were received that included a base bid and six alternates. He stated that a total of $680,000 was approved in terms of the budget for the project and allocated as follows: approximately $405,000 for repainting, replacement of ceiling grid, replacement of ceiling tile, installation of new HVAC vents and light lenses; approximately $210,000 as an alternate for replacement of all doors and door hardware; and approximately $65,000 for a new security vestibule entryway into the school.

 

As listed on the bid tabulation sheet, the base bid alone totaled the entire amount of $680,000 allocated for the project. Mr. Brooks stated that the Administration then discussed reducing the scope of work in the base bid and issuing a change order to Matrix Construction (general contractor on the Southwood project) for the reduced scope of work. He then distributed a proposal for the change order from Matrix Construction. Mr. Marvin Coker of McMillan Pazdan Smith discussed the reduced scope of work and answered questions from the Board. The change order (including Alternate #5) totaled approximately $455,922, which includes a $90,000 allowance deduction. The Administration recommended that the Board reject the bids for the Southwood Interior Renovations project and approve the issuance of a change order to Matrix Construction Company for the reduced scope of work (including Alternate #5).

 

Dr. Talmadge made a motion the Board reject the bids for the Southwood Interior Renovations project and approve the issuance of a change order to Matrix Construction Company for the reduced scope of work (including Alternate #5), not to exceed $455,922. Mr. Bradshaw seconded the motion, which carried unanimously.

 

Mr. Anderson then requested that a list of the bond monies already spent, what is proposed to be spent, and what is left over be distributed to the Board at the next meeting.

 

 

2011-2012 BUDGET UPDATE

 

Mrs. Bagley reported that the State has received approximately $250 million in unexpected revenue. The Senate voted to apply one-half of the $250 million to education, increasing the base student cost from $1788 to $1959. The House is proposing $50 million less than the Senate version, placing the base student cost somewhere between $1788 and $1959. She further stated that the Conference Committee will now work out the differences between the Senate and House versions. In the meantime, we will continue with our budget process and move forward with the Public Hearing on the Projected General Fund Budget for FY 2011-2012 using a base student cost of $1788.

 

 

EMPLOYEE RECOMMENDATION(S)

 

Mr. Mahaffey presented for Board approval a list of personnel being recommended for the 2011-2012 school year.

 

Mr. Bradshaw made a motion the Board approve the list of personnel as presented. Mr. Zugg seconded the motion, which carried unanimously.

 

 

ADJOURNMENT

 

There being no further business, Mr. Anderson made a motion to adjourn. Mr. Zugg seconded the motion, which carried unanimously.

 

 

(7:20 P.M.)

 

 

 

 


CHAIRMAN SECRETARY

 

 

 

 


DATE DATE

 

 

 

 


Recording Secretary

As Approved By Superintendent