MINUTES

BOARD OF TRUSTEES SPECIAL MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

June 6, 2011

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present: Mr. David Alewine, Mr. Charles Lee Anderson, Mr. Rick Bradshaw, Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Al Norris, Mr. Dickie Smith, Dr. Paul A. Talmadge, and Mr. Paul Zugg.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting: The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER

 

Mr. Norris called the meeting to order at 6:35 p.m. for the purpose of discussing the 2011-2012 Proposed Budget and approving Employee Recommendations.

 

Mr. Smith requested that Graduation Discussion be added to the agenda.

 

 

EMPLOYEE RECOMMENDATION(S)

 

Mr. Mahaffey presented for Board approval a list of personnel being recommended for the 2011-2012 school year.

 

Mr. Zugg made a motion the Board approve the personnel as presented. Mr. Alewine seconded the motion, which carried unanimously.

 

 

2011-2012 BUDGET DISCUSSION

 

For the purpose of discussion, Mrs. Bagley again reviewed additional revenue/savings built on a base student cost of $1788 (based on the 45 day ADM), which equates to approximately $2,121,141. She noted that the Senate has approved to increase the base student cost to $1959; however, the House version is an estimated increase based on $1859, which could equate to an additional $713,671 for the district. She continued with the review of a millage increase of 2.9 mils, which equates to approximately $291,856; additional delinquent tax, which equates to approximately $300,000; additional Fee in Lieu, which equates to approximately $100,000; additional Tier III, which equates to approximately $295,000; additional food service transfer, which equates to approximately $100,000; additional retiree/fringe, which equates to approximately $314,535; aid to districts/consolidated funds, which equates to approximately $838,548; contractual savings, which equates to approximately $160,506; savings from TAN interest, which equates to approximately $30,000; and three months of stimulus, which equates to approximately $300,000 for a total of approximately $4,851,586 in additional revenue/savings.

 

 

Next, Mrs. Bagley reviewed new/additional costs that included a loss of local funds (i.e., curriculum revenue from state, refund of expense from prior year, and miscellaneous funds), which equates to approximately $697,420; loss of stimulus money, which equates to approximately $2,778,967; retirement increase, which equates to approximately $101,500; district office security, which equates to approximately $2,000; additional utility cost, which equates to approximately $450,000; loss of First Steps funding, which equates to approximately $11,000; and personnel costs (includes benefits), which equates to approximately $1,690,472 for a total of approximately $5,731,629 in new/additional costs. Mrs. Bagley then stated that the total additional revenue/savings and new/additional costs leave a negative difference of approximately $880,043, which can be taken from the fund balance.

 

After some concerns were expressed about hiring 16 additional teachers, Dr. Talmadge requested a Finance Committee meeting to further discuss these concerns. By consensus, the Finance Committee meeting was scheduled for June 13, 2011 at 6:30 p.m.

 

 

GRADUATION DISCUSSION

 

Mr. Smith expressed concerns about how the graduation is handled at the Civic Center (i.e. elderly people waiting in hot temperatures to enter the building, extended family members missing graduation because of limited seating, parking, etc.). He stated that graduation could be held at the Littlejohn Coliseum in Clemson, SC to alleviate these problems. He suggested that the Administration compare the cost of the Civic Center vs. the Littlejohn Coliseum for the 2011-2012 graduation. In response to Mr. Smiths concerns, Mrs. Bagley stated that the Board had discussed this option several years ago and decided to stay at the Civic Center. She further stated that she would gather additional information to share with the Board.

 

Following some discussion, Mr. Norris stated that, in his opinion, the Board should rely heavily on the recommendation of the Administration and the high schools. He also stated that the principals and the administration know more about what is involved with graduation. He further stated that if the administration brings a recommendation before the Board, then the board should consider it but not be the one to make the decision on changing the location of graduation since the Board is not involved in every day operations.

 

Finally, Mrs. Bagley distributed several handouts as information.

 

 

RECESS

 

Dr. Talmadge made a motion the Board recess for five minutes, then reconvene in Executive Session to discuss a Contractual Matter and the Superintendents Evaluation. Mr. Smith seconded the motion, which carried unanimously.

 

 

(8:07 P.M.)

 

 

OPEN SESSION FOLLOWING EXECUTIVE SESSION

 

Mr. Bradshaw made a motion the Board reconvene in Open Session. Dr. Talmadge seconded the motion, which carried unanimously.

 

Mr. Norris reported that no action was taken in Executive Session; however, action is required on the Contractual Matter.

 

Mrs. Huitt made a motion the Board approve to add an addendum to the districts contract with McMillan Pazdan Smith to cover the district office and the wrestling program. Mr. Smith seconded the motion, which carried unanimously.

 

Dr. Talmadge then requested to change the date of the Finance Committee meeting scheduled for June 13, 2011. Following some discussion, the Finance Committee meeting was canceled.

 

 

ADJOURNMENT

 

There being no further business, Mr. Zugg made a motion to adjourn. Mr. Smith seconded the motion, which carried unanimously.

 

 

(9:05 P.M.)

 

 

 

 


CHAIRMAN SECRETARY

 

 

 

 


DATE DATE

 

 

 

 


Recording Secretary

As Approved By Superintendent