MINUTES

BOARD OF TRUSTEES MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

June 26, 2012

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present:� Mr. Charles Lee Anderson, Mr. Rick Bradshaw, Mrs. Ann Huitt, Mrs. Margaret Mack, Mr. Al Norris, Mr. Dick Smith, Dr. Paul A. Talmadge, and Mr. Paul Zugg.� Absent was Mr. David Alewine.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:� The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER

 

Mr. Norris called the meeting to order at 6:30 p.m. for the purpose of presenting in a Public Hearing the proposed 2012-2013 Budget, to be followed by the regular June Board Meeting.

 

 

OPENING REMARKS

 

Mr. Norris stated that before adopting a budget each year, the district is required to hold a Public Hearing.  He stated that during the Public Hearing, citizens may make comments and ask questions about the budget.  Mr. Norris then recognized Dr. Talmadge to present a report from the Board Finance Committee.

 

 

FINANCE COMMITTEE REPORT

 

Dr. Talmadge recognized the members of the Board Finance Committee.  He reported that the Administration supplied the Finance Committee and the entire Board with good and helpful information during the budget process.  He stated that preparing a budget is very difficult when you don’t know how much money you have to work with.  He further stated that the state legislature has yet to develop and approve a budget for the state of South Carolina.  Therefore, we can’t speak with any certainty about the income we will have until the legislature take action.  He stated that this year’s budget is based on the most accurate information received from our state officials.  Over the past several years, this district lost approximately $11 million as a result of state budget cuts.  Dr. Talmadge stated that because the state finances have made a turn for the better, we are happy to report that the Board and the Administration were able to restore some of the programs which are vital to this district.

 

 

QUESTIONS

 

There were no questions following the Finance Committee Report.  Mr. Norris ended the Public Hearing on the proposed 2012-2013 Budget.

 

CALL TO ORDER & INVOCATION

 

Mr. Norris called the meeting to order at 6:39 p.m., and Mr. Smith gave the invocation.

 

 

APPROVAL OF AGENDA

 

Mr. Norris requested that a Report from the County Board be added to the agenda as Item #5, approval of the Title I Plan be added to the agenda as Item #9, and a Personnel Matter be added to the agenda in Executive Session.

 

Mr. Anderson made a motion the Board approve the agenda with the additions noted.  Mrs. Mack seconded the motion, which carried unanimously.

 

 

APPROVAL OF MINUTES

 

Mr. Bradshaw made a motion the Board approve the minutes of the May 15, 2012 Regular Board Meeting, the May 29, 2012 Special Board Meeting, and the June 5, 2012 Special Board Meeting as presented.  Dr. Talmadge seconded the motion, which carried unanimously.

 

 

OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD

 

No one signed up to address the Board.

 

 

REPORT FROM THE COUNTY BOARD

 

County Board Chairman David Draisen reported that the County Board has met with all five school districts to discuss their 2012-2013 proposed budgets.  He further reported that the discussions have gone very smoothly and the County Board will vote on the budgets at their July meeting.

 

Mr. Norris thanked Mr. Draisen for his report.

 

 

SHEPPARD SWIM CENTER

 

Dr. Andrea Draisen expressed concerns about the District’s plan to close and demolish the Sheppard Swim Center.  Dr. Draisen discussed why she personally feel it is important to preserve the swim center, how it can be financed, and what will happen if we don’t have a place for people to learn how to swim.  In summary, Dr. Draisen asked the Board to delay the demolition of the swim center for two to three months so that she and other interested persons could meet with city and county officials about preserving the swim center.

 

Mr. Norris then asked Mrs. Bagley to bring the Board up-to-date concerning the Sheppard Swim Center.

 

Mrs. Bagley expressed her appreciation to Dr. Draisen for her concern about the young people in this community.  She then stated that the Board charged the Administration to approach the City of Anderson and the County about their interest in keeping the Sheppard Swim Center operating.  She stated that the City was not interested in a financial obligation to Sheppard.  The County was not interested because at that time they were concerned about balancing their budget.

 

Mrs. Bagley stated that we approached Anderson University to see if they were interested.  They would have been interested if others were interested, but only on a small scale.  They have a summer camp that requires the participants to take swim lessons.

 

Mrs. Bagley then presented the following expense report of District Five’s share of the partnership since 2004-2005 through 2008-2009 when the program was phased out.

 

Fiscal Year

District Five’s Cost

2004-2005

$154,803

2005-2006

$170,715

2006-2007

$126,169 (program began to phase out)

2007-2008

$103,855

2008-2009

$103,855

 

Mrs. Bagley also stated that the district was paying approximately $75,000 a year to bus 4th graders to Sheppard for the two weeks swimming lessons.  She further stated that sitting idle the center is costing the district approximately $2500 per month for utilities.  There are also other costs involved such as chemicals, repairs, salaries, fringe benefits, etc.

 

Mrs. Bagley then stated that the district advertised the lease of Sheppard for several months.  She stated that it has been a great program for the 100,000 children who went through it, but it is not the mission of Anderson School District Five to subsidize swimming for the County.  Mrs. Bagley further stated that the Board voted on April 17 to close and demolish Sheppard in the manner that we demolished Hudgens if no one stepped forth to lease the building by May 30, 2012; and no one did.

 

In the light of Dr. Draisen’s presentation, Mrs. Huitt made a motion the Board give Dr. Draisen the same courtesy we gave a few other people to extend the demolition deadline through August so that she can come up with a viable plan to keep Sheppard operating.  Mr. Smith seconded the motion.

 

Mr. Bradshaw then asked if the Administration proceeded with the bid process at what point could the process be stopped.  Mrs. Bagley stated that we are not committed until we sign a contract.

 

Mr. Bradshaw then made a substitute motion the Board approve for the Administration to solicit demolition bids with the bids not due until September 1, 2012.  The motion died for the lack of a second.

 

Mrs. Huitt then amended her motion to state, In light of tonight’s discussion, I make a motion the Board extend the demolition deadline of the Sheppard Swim Center from May 30, 2012 to the end of August, 2012.  Mr. Smith seconded the motion.  The motion carried unanimously.

 

 

FINANCIAL SERVICES & OPERATIONS REPORT

 

Approval of Proposed 2012-2013 Budget – Mr. Brooks stated now that we have held a public hearing on the proposed budget, the Administration would like to recommend Board approval of the proposed 2012-2013 General Fund Budget totaling $87,914,443.

 

Mrs. Bagley then reviewed the following summary of the proposed 2012-2013 budget approved for public hearing.

 

     School Obligations

($3,562,406)

     Mandated Obligations

($3,426,071)

     Repurposed Dollars

$1,485,000

     Base Student Cost

$1,353,845

     Flexibility

$223,774

     TIER III

$500,000

     State Fringe/Retiree Benefits

$662,366

     Hold Harmless

$387,365

     Teacher Salary Support

$843,800

     Millage

$1,395,183

     Middle School Supplements

$39,731

Total Fund Balance

($176,875)

(needed to balance the budget)

 

 

She then presented some additions to the proposed budget that were requested by members of the Board as well as additional items being recommended by the Administration.  The additions included:

 

     Additional Teacher & Teacher Assistant

for South Fant and West Market

$188,000

     School Resource Officer for AVCC

and Southwood

$97,000

     Transportation for all 21 schools for

extra-curricular activities

$189,844

Total for Additional Items

$474,844

 

 

Total Fund Balance

($651,719)

(needed to balance the budget)

 

 

The Administration recommended Board approval of the proposed 2012-2013 General Fund Budget, to include the additional items presented, totaling $88,389,287.

 

Following some discussion, Dr. Talmadge made a motion the Board approve the proposed 2012-2013 General Fund Budget totaling $88,389,287 to include the addition of preschool teachers, school resource officers, and transportation costs as presented.  Mr. Zugg seconded the motion.

 

Mr. Anderson expressed concerns about a millage increase.  He stated that when we develop a budget, there are certain things that we must do and there are certain things that we want or need to do.  He also stated that when constructing a budget, such as in this situation, we should start with the funds that we have, funds from the state, and repurposed funds from prior years.  Mr. Anderson asked to go on record as saying, “I have always been of the opinion that we should not increase millage unless it is for something that we have to do and not for something that we want or need to do.  We would be doing an injustice to the taxpayers by continuing to raise millage year after year.”  He further stated that we have operated at a surplus for the last two years, and we have received an increase from the state each year.  Mr. Anderson finally stated that he will not approve this budget because we should not increase millage – not because of the wonderful things we are doing and continue to do.

 

Mr. Smith also expressed concerns about a millage increase.  He stated that with a $3 million surplus we should not ask for $1 million in mills.  He further stated that we did not need the millage increase last year.  Mr. Smith suggested that the Board reconsider a millage increase.

 

Following further discussion, the motion carried with six in favor and two opposed (Anderson, Smith).

 

 

 

Financial Reports – Mr. Brooks presented the monthly Financial Statement and the Pupil Activity Report for the month of May 2012 as information.  With regards to the expenditures, Mr. Brooks stated that we have a positive expenditure variance of about 8%.  This does not take into consideration the end-of-the-year accruals.  Last year during this same time, we were at a positive variance of 15%.

 

Budget Amendments – Mr. Brooks stated that during the fiscal year, mid-year budget cuts forced the district to reduce and reallocate funds in the General Fund Budget.  The Administration recommended Board approval of the budget amendments associated with the reduction and reallocation of funds.

 

Following some discussion, Dr. Talmadge made a motion the Board approve the budget amendments as presented.  Mrs. Mack seconded the motion.

 

Following further discussion, Mr. Bradshaw made a substitute motion the Board approve the budget amendments for this fiscal year and for next year do not make the amendments monthly but to make the amendments at the end of the fiscal year.  Mr. Anderson seconded the motion, which carried unanimously.

 

Funding Flexibility Authorization – Mr. Brooks stated that as part of the funding flexibility legislation, districts are allowed to move state restricted money into operating accounts to help offset funding losses due to budget cuts.  These transfers were included in the approved FY11-12 General Fund Budget.  The Administration recommended Board approval of these transfers so that the required report can be sent to the State Department of Education by June 30, 2012.

 

Mrs. Huitt made a motion the Board approve the flexibility transfers as presented.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

Construction Update – In a PowerPoint presentation, Mr. Colman gave an update on the Southwood Academy of the Arts additions & renovations project, the North Pointe Elementary School construction project, the T. L. Hanna and Westside parking lot projects, the T. L. Hanna security vestibule project, the Robert Anderson and Glenview irrigation projects, the Midway and Lakeside carpet replacement projects, and the Homeland Park gym floor replacement project.  Mr. Colman also distributed a Building Program Update Report.

 

Mr. Colman reported that he and Mr. Brooks met with Mr. Adair and Mr. Marvin Coker to discuss the Westside security proposal.  He stated that the estimated design cost through the bid phase is approximately $32,940 based on an estimated construction cost of $800,000.  Mr. Brooks then stated that McMillan Pazdan Smith will donate the schematic design phase fee.  Mr. Brooks further stated that if the project is awarded for construction, the total estimated design cost is approximately $45,900 based on a fee of 6.75% of the construction cost less the donated schematic design phase fee (approximately $8,100).

 

Following some discussion, Mrs. Huitt made a motion the Board approve to allow McMillan Pazdan Smith to move forward with the documents for design so that the project could go out to bid at an estimated cost of $32,940.  Dr. Talmadge seconded the motion.  The motion carried with five in favor and three opposed (Anderson, Bradshaw, Norris).

 

 

INSTRUCTIONAL SERVICES REPORT

 

Middle School & High School Honors Courses -- Mr. Dukes presented for Board approval the following honors courses to be added to the middle and high curriculum.

 

JROTC Cadet Staff Leadership and Management Honors Course (Grade Level 11 & 12) – The JROTC honors program is oriented toward those cadets already identified as outstanding and are doing the work required of JROTC students.  The honor course builds upon previous JROTC Leadership Education Training courses.

Spanish I Honors Course (Grade Level 7 & 8) – Students will learn to pronounce and use the basic sounds and intonation patterns of the language.  Students will master a limited set of structural and lexical objectives to be used in common daily conversational situations.

*Digital Literacy Course (Grade Level 7) – This course is designed to equip students with many of the needed computer skills to excel in a digital world.  Students will be exposed to a broad range of computer technology from basic hardware/software to applications and the Internet.

*Digital Multimedia Basics (Grade Level 8) – This course covers basic multimedia concepts and applications utilizing text, graphics, animation, sound, video, and various multimedia applications in the design, development, and creation of multimedia presentations and publications in an interactive environment.

 

*Digital Literacy and Digital Multimedia Basics are ½ unit courses to be combined in one Technology unit.

 

Mr. Bradshaw made a motion the Board approve the addition of JROTC Cadet Staff Leadership and Management Honors, Spanish I Honors, Digital Literacy, and Digital Multimedia Basics to the middle and high school curriculum.  Mr. Zugg seconded the motion, which carried unanimously.

 

By consensus the Board took a five minute recess

 

 

Federal Programs Projected Budget for 2012-2013 – Mr. Dukes stated that federal program regulations require Board authorization to file all federal applications.  He also stated that the district has received projected allocations for federal programs for the 2012-2013 school year.  In a PowerPoint presentation, Mr. Dukes discussed a breakdown of the projected allocations for Title I, Neglected & Delinquent, Title II Teacher Quality, and Title III ESOL.  The Administration recommended Board authorization for the district to file federal applications for the 2012-2013 school year as presented.

 

Mrs. Huitt made a motion the Board authorize the district to file federal applications for the 2012-2013 school year as presented.  Mr. Smith seconded the motion.  The motion carried with seven in favor one abstention (Bradshaw).

 

 

PERSONNEL SERVICES REPORT

 

Employment Recommendations – Mr. Mahaffey presented for Board approval a list of personnel included in the Board packet and a list given out at the meeting for the 2012-2013 school year.

 

Mr. Zugg made a motion the Board approve the lists as presented.  Dr. Talmadge seconded the motion, which carried unanimously.

 

 

POLICY COMMITTEE REPORT

 

Mrs. Mack reported that the Policy Committee met on June 25, 2012 to discuss the following new and/or revised policies and administrative rules.

 

GBGA          Staff Health                                                Revised

GBGA-R       Staff Health                                                New

GBEE          Assigned Electronic Computing and/or        Revised

                 Communications Device Responsibility

IFBGA         Technology Resources                                   Revised

IFBGA-R      Internet Acceptable Use and Safety                 Revised

IKE             Promotion and Retention                               Revised

JICFAA        Harassment, Intimidation or Bullying                Revised

JICHA          Alcohol and Drug Abuse School Intervention      Delete

                 Program

JICH-R         Drug and Alcohol Use by Students                   Revised

JICI            Weapons in School                                       Revised

JLCC-R        Communicable/Infectious Diseases            Revised

 

Mrs. Mack stated that because of the large number of policies and/or administrative rules involved and the need for many changes, the Committee recommends:  (1) that copies of the policies and administrative rules be given to each Board Member to take home and study, (2) that each member be prepared to vote at the July meeting for first reading approval, and (3) that each member be prepared to consider possible waiver of second reading approval so that the policies and/or administrative rules can be in place for the opening of the 2012-2013 school year.

 

 

SUPERINTENDENT’S REPORT

 

Mrs. Bagley reported that high school graduation went very well at the Littlejohn Coliseum.

 

She reported that PASS scores are coming in.  They look very promising.  We are projecting more excellent and good schools this year.

 

Mrs. Bagley reported that District Five was well represented at the SCASA Innovative Ideas Institute in Myrtle Beach.  Midway presented on STEM, McLees presented on Leadership, Southwood presented on the Arts, and Dr. Jerome Hudson presented on first time principals.

 

 

RECESS

 

Mr. Smith made a motion the Board recess for ten minutes, and then reconvene in Executive Session to discuss a student matter, the Superintendent’s Evaluation, and a Personnel Matter.  Mr. Anderson seconded the motion, which carried unanimously.

 

 

(9:23 P.M.)

 

 

OPEN SESSION FOLLOWING EXECUTIVE SESSION

 

Dr. Talmadge made a motion the Board reconvene in Open Session.  Mr. Zugg seconded the motion, which carried unanimously.

 

Mr. Norris reported that no action was taken in Executive Session; however, action is required on the Student Matter and the Personnel Matter.

 

Mr. Norris made a motion the Board approve the Administration’s recommendation concerning the Student Matter.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

Mr. Norris made a motion the Board approve the Administration’s recommendation concerning the Personnel Matter.  Dr. Talmadge seconded the motion, which carried unanimously.

 

 

ADJOURNMENT

 

There being no further business, Mr. Anderson made a motion the Board adjourn.  Mrs. Mack seconded the motion, which carried unanimously.

 

 

(10:45 P.M.)

 

 

 

 


               CHAIRMAN                                                         SECRETARY

 

 

 

 


               DATE                                                                 DATE

 

 

 

 


Recording Secretary

As Approved By Superintendent