MINUTES

BOARD OF TRUSTEES MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

July 19, 2011

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present:  Mr. Charles Lee Anderson, Mr. Rick Bradshaw, Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Al Norris, Mr. Dickie Smith, Dr. Paul A. Talmadge, and Mr. Paul Zugg.  Absent was Mr. David Alewine.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:  The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER & INVOCATION

 

Mr. Norris called the meeting to order at 6:33 p.m., and Mrs. Huitt gave the invocation.

 

Mr. Norris welcomed the visitors to the meeting.

 

 

APPROVAL OF AGENDA

 

Mr. Smith made a motion the Board approve the agenda as presented.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

APPROVAL OF MINUTES

 

Mr. Anderson made a motion the Board approve the minutes of the June 28, 2011 Regular Board Meeting and the July 12, 2011 Special Board Meeting as submitted.  Dr. Talmadge seconded the motion, which carried unanimously.

 

 

OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD

 

No one signed up to address the Board.

 

 

REPORT FROM THE COUNTY BOARD

 

No one was present to give a report from the County Board.

 

 

RECOGNITION OF EXCELLENCE

 

Mrs. Bagley recognized Amanda Thomas, a 2011 graduate of T. L. Hanna High School, for being one of only two students in the state to win the 2011 Prudential Spirit of Community Award.  The Spirit of Community Award is given to the state’s top youth volunteers.  Based on the number of volunteer hours Amanda has accumulated, she also qualified for the President’s Volunteer Service Award, which recognizes Americans of all ages who have volunteered significant amounts of their time to serve their communities and their country.  Amanda received the President’s Award and a letter from President Obama for earning this honor.

 

 

FINANCIAL SERVICES REPORT

 

Financial Reports – Mr. Brooks presented the monthly Financial Statement and the Pupil Activity Report for the month of June 2011 as information.

 

2010-2011 Budget Amendments – Mr. Brooks stated that during the course of fiscal year 2010-2011, budgetary revisions were made to reflect previously unbudgeted revenues and expenses and to offset line item account variances within department budgets.  The Board of Trustees is requested to formally approve these budget amendments.

 

Mr. Bradshaw made a motion the Board approve the 2010-2011 Budget Amendments as presented.  Dr. Talmadge seconded the motion, which carried unanimously.

 

Preliminary Out-of-District Tuition – Mr. Brooks stated that at the beginning of each school year, the district establishes a preliminary out-of-district tuition that is subject to adjustment upon completion of the annual audit.  The preliminary out-of-district tuition for non-county residents is $3,081, a decrease of $56 from the previous year, and the preliminary out-of-district tuition for county residents is $2,772, a decrease of $50 from the previous year.  The Administration recommended Board approval of the preliminary out-of-district tuition as presented.

 

Mr. Zugg made a motion the Board approve the Preliminary Out-of-District Tuition as presented.  Mrs. Mack seconded the motion, which carried unanimously.

 

Approval of Lobby and Board Room Renovation Recommendations – Mr. Brooks stated that the Board previously authorized the renovation of the District Office lobby and Board Room.  He then recognized Marvin Coker of McMillan Pazdan Smith to present an update on the project.

 

In a PowerPoint presentation, Mr. Coker discussed the existing floor plan, the new floor plan, the existing ceiling plan, the new ceiling plan, the existing Board Room elevation, and the new Board Room elevation.  He also presented the base bid view and a full-glassed view of the lobby wall toward the back of the Board Room, a base audio/visual system, and a base audio/visual system plus enhancements.  Mr. Coker then recognized Millie Thomason to present color selections and tile/carpet selections.

 

Following some discussion, Mrs. Huitt made a motion the Board approve the color selections and tile/carpet selections as presented.  Mr. Anderson seconded the motion, which carried unanimously.

 

Mrs. Huitt then made a motion the Board approve the District Office lobby and Board Room renovations as presented and bid the full glassed view of the lobby wall toward the back of the Board Room and the Base AV system plus enhancements as alternates.  Mr. Bradshaw seconded the motion.  The motion carried with seven in favor and one opposition (Anderson).

 

Following further discussion, Mrs. Huitt made a motion the Board approve the Board Room renovations to start the first of November and the lobby renovations to start during the winter break.  Mr. Bradshaw seconded the motion, which carried unanimously.

Construction Update – In a PowerPoint presentation, Mr. Colman gave an update on the Robert Anderson & Glenview construction projects; the Concord, Centerville, Whitehall, New Prospect, Homeland Park, Varennes, Nevitt Forest, and Southwood additions & renovations projects; and the North Pointe Elementary School construction project.  He also gave an update on the Westside stadium project.  Mr. Colman distributed a Building Program Update Report.

 

Security and construction concerns were expressed by Board Members.

 

Mr. Brooks gave an update with regards to the safety of the scoreboard at the T. L. Hanna stadium.

 

Teacher Supply Funds – Mr. Brooks stated that the state has allocated $250/per teacher for classroom supplies and materials.  The state requires Board approval as to its intent to provide supply money to the qualifying positions.  The Administration recommended Board approval of the allocation of supply money to the employees in the qualifying positions in the amount of $250, as established by the state.

 

In connection with the 2011-2012 General Fund Budget, Dr. Talmadge made a motion the Board approve the state-provided teacher supply money be allocated to the employees in the qualifying positions in the amount of $250, as established by the state.  Mrs. Mack seconded the motion, which carried unanimously.

 

 

PERSONNEL SERVICES REPORT

 

Employment Recommendations – Mr. Mahaffey presented for Board approval a list of personnel on the computer disk and a list given out at the meeting being recommended for the 2011-2012 school year.

 

Mr. Bradshaw made a motion the Board approve the lists of personnel as presented.  Mr. Smith seconded the motion, which carried unanimously.

 

 

BUILDING COMMITTEE REPORT

 

Mrs. Huitt reported that the Building Committee met on July 14, 2011 to discuss various building matters and future building projects.  She stated that one item of discussion was the replacement of towers for football and band observations at T. L. Hanna and Westside High Schools, that there are some safety concerns with the structural integrity of three of the towers, and that an additional tower is needed for the new football practice field at T. L. Hanna.

 

On behalf of the Building Committee, Mrs. Huitt made a motion the Board approve the purchase of four (4) towers at a cost of approximately $30,900/each.  No second was required.

 

Following some discussion, Mr. Smith made a substitute motion that the Board table the motion from the Building Committee, allow the Administration to research the wooden towers, and look into building the towers for a lesser amount.  Mr. Anderson seconded the motion.  The motion carried with seven in favor and one opposition (Talmadge).

 

Next, Mrs. Huitt stated that the Building Committee discussed problems with birds roosting along covered walkways.

 

 

 

On behalf of the Building Committee, Mrs. Huitt made a motion the Board approve the purchase of a bird deterrent system for a portion of the covered walkways at McLees Elementary School at a cost of approximately $9,529.  No second was required.  The motion carried with seven in favor and one opposition (Anderson).

 

Mrs. Huitt stated that the Building Committee discussed the planning for future building projects that was presented by the superintendent and that the plans be brought before the Board for consideration at a later date.

 

On behalf of the Building Committee, Mrs. Huitt made a motion the Board authorize the undertaking of this planning effort by the superintendent for future building projects.  No second was required.  The motion carried unanimously.

 

Finally, Mrs. Huitt presented for Board consideration five (5) design options for the Calhoun Academy of the Arts Auditorium Entry.  It was by Board consensus to table the discussion of the design options for a later time.

 

 

SUPERINTENDENT’S REPORT

 

Opening Day Celebration – Mrs. Bagley reminded the Board of the Opening Day Celebration on August 11, 2011 at 8:30 a.m. at T. L. Hanna High School, an International Baccalaureate World School.

 

 

ADJOURNMENT

 

There being no further business, Dr. Talmadge made a motion the Board adjourn.  Mr. Anderson seconded the motion, which carried unanimously.

 

 

(8:35 P.M.)

 

 

 

 


               CHAIRMAN                                                         SECRETARY

 

 

 

 


               DATE                                                                 DATE

 

 

 

 


Recording Secretary

As Approved By Superintendent