MINUTES

BOARD OF TRUSTEES MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

January 16, 2007

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met at Lakeside Middle School this date with the following members present: Mr. David Alewine, Mr. Charles Lee Anderson, Mr. Rick Bradshaw, Dr. William Mack Burriss, Mr. John William Caldwell, Sr., Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Al Norris, Jr., and Dr. Paul A. Talmadge.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:� The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER & INVOCATION

 

Dr. Burriss called the meeting to order at 6:34 p.m., and Mr. Norris gave the invocation.

 

Dr. Burriss welcomed the visitors to the meeting.

 

 

BOARD ELECTION OF OFFICERS

 

Election of board officers was carried out according to Board Policy BD�Organization of School Board.� Dr. Burriss was re-elected as Chairman of the Board.� Mrs. Huitt was re-elected as Vice Chairman of the Board.� Mr. Norris was re-elected as Secretary of the Board.

 

 

APPROVAL OF AGENDA

 

Dr. Burriss requested that the Executive Session (i.e. legal briefing and administrative recommendations) be placed between Item #7 and Item #8 since some of the parties involved had traveled from out of town.

 

Dr. Burriss made the motion to amend the agenda by placing the Executive Session between Item #7—Recognition of Excellence and Item #8—Financial Services & Operations Report.  Mrs. Huitt seconded the motion, which carried unanimously.

 

 

APPROVAL OF MINUTES

 

Mr. Norris made a motion the Board approve the minutes of the December 12, 2006 Regular Board Meeting and the January 11, 2007 Special Board Meeting as submitted.  Mr. Alewine seconded the motion, which carried unanimously.

 

 

APPROVAL OF BOARD CALENDAR

 

Mrs. Bagley presented the 2007 Board Calendar for Board approval.  With the exception of June and July, all Board Meetings are schedule on every third Tuesday of the month.  The third Tuesday in June falls during the week of the Summer Leadership Institute.  The third Tuesday in July falls during the week of the superintendents’ conference.  The June meeting was scheduled for June 26th, and the July meeting was scheduled for July 24th.

 

Mrs. Huitt made a motion the Board approve the 2007 Board Calendar as presented with the June Board Meeting on June 26th and the July Board Meeting on July 24th.  Mr. Caldwell seconded the motion, which carried unanimously.

 

 

OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD

 

No one signed up to address the Board.

 

 

RECOGNITION OF EXCELLENCE

 

Mrs. Bagley recognized students for their artwork that was chosen for inclusion in this year’s Comprehensive Annual Financial Report (CAFR).  The students were:  Karen Alvarenga-Leon and Jade Mattress—South Fant Early Childhood & Education Center; Wesley Gable and McKenna Murray—Calhoun Academy of the Arts; Michael Iffland, DeVonta Lee, and Cincere Saxon—Centerville Elementary School; Amy Nguyen and C. J. Senn—Concord Elementary School; Courtney Lambert—Homeland Park Elementary School; Anna Elizabeth Haynie and Annie Togel—McLees Elementary School; Conner Caldwell, Cornelius Jones, and Lindsay Nettles—Midway Elementary School; Devin Galloway and Justice Hill—Nevitt Forest Elementary School; Niklas Koch and Silas Pickens—New Prospect Elementary School; Ellexus Lindsey—Varennes Elementary School; Tytianna Winfield and Aaynal Zaidi—Whitehall Elementary School; Savannah Watson—Lakeside Middle School; Emily Tucker—McCants Middle School; Tevin Scottland and Bobby Shellnut—Southwood Middle School; Erich Hellstrom—T. L. Hanna High School; and Rae Moon and McKayla Shaw—Westside High School.

 

Dr. Burriss thanked Lakeside Principal Martha Hanwell for hosting the January Board Meeting.  He also recognized a group of students from Erskine College who were observing the Board Meeting.

 

 

RECESS

 

Mr. Alewine made a motion the Board recess then reconvene in Executive Session to discuss a Legal Briefing and Administrative Recommendations.  Mr. Caldwell seconded the motion, which carried unanimously.

 

 

(7:06 P.M.)

 

 

OPEN SESSION FOLLOWING EXECUTIVE SESSION

 

Dr. Talmadge made a motion the Board reconvene in Open Session.  Mr. Anderson seconded the motion, which carried unanimously.

 

 

Dr. Burriss reported that no action was taken in Executive Session; however, action is required on both the Legal Briefing and Administrative Recommendations.

 

Mr. Alewine made a motion the Board authorize legal council to file a motion for rehearing before the full Fourth Circuit Court of Appeals the case of Child Evangelism Fellowship vs. Anderson School District Five.  Dr. Burriss seconded the motion, which carried unanimously.

 

Mr. Norris made a motion the Board approve the Administrative Recommendations for the two assistant principal positions at Westside High School.  Mr. Caldwell seconded the motion, which carried unanimously.

 

 

FINANCIAL SERVICES REPORT

 

Financial Report – Mr. Brooks presented the monthly Financial Statement as information.  He reported that there are 53% of the expenditures remaining versus an ideal percentage of 50.

 

Mr. Brooks distributed to the Board the 2007-2008 Budget Calendar.  He called attention to the Finance Committee Work Sessions (May 7, 14, 21) and the Board Work Sessions (May 24, 29).  He also stated that the Budget Calendar is subject to change.

 

Mr. Brooks then distributed to the Board the revised West Market construction project tentative schedule.  The District plans to advertise for bids on January 28, 2007, receive bids on February 27, 2007, and start construct on March 19, 2007.

 

Educational Foundation Appointment – Mr. Brooks stated that the Educational Foundation Bylaws call for the appointment of five members to serve on a Board of Directors.  One appointment must be made to the Board of Directors due to the resignation of Tracey Nettles.  The Administration recommends the appointment of Amy Heard, Director of Finance.

 

Mrs. Huitt made a motion the Board approve the appointment of Amy Heard, Director of Finance, to the Educational Foundation Board.  Mr. Caldwell seconded the motion, which carried unanimously.

 

Approval of Out-of-District Tuition – Mr. Brooks stated that each year the Board approves a preliminary out-of-district tuition based on unaudited financial data.  Out-of-district tuition must be finalized after the annual audit has been completed.  He stated that a slight adjustment from the preliminary out-of-district tuition is required.  The final out-of district tuition for out-of-county students is $3,281, a $21 increase compared to the preliminary figure.  The final out-of-district tuition for in-county students is $2,979, a $10 increase compared to the preliminary figure.  The Administration recommends final approval of the 2006-2007 Out-of-District Tuition as presented.

 

Mr. Caldwell made the motion the Board approve the 2006-2007 Out-of-District Tuition as presented.  Mr. Bradshaw seconded motion, which carried unanimously.

 

PERSONNEL SERVICES REPORT

 

Employment Recommendations - Mr. Mahaffey presented for Board approval a list of personnel included in the Board packets and a list given out at the meeting being recommended for the 2006-2007 and 2007-2008 school years.

 

 

Mr. Alewine made a motion the Board approve the lists of personnel as presented.  Mr. Norris seconded the motion, which carried unanimously.

 

Approval of 2007-2008 School Calendar – Dr. Knighton presented for Board approval a 2007-2008 Proposed School Calendar for elementary and middle schools and a 2007-2008 Proposed School Calendar for high schools.  With the start date on the third Monday in August and the high schools still on a four-block schedule, the 2007-2008 Proposed School Calendar for high schools gives an extra student holiday after the winter break.  Dr. Knighton then reviewed the following calendar highlights.

 

  • Four teacher workdays at the beginning of the school year
  • Three-day holiday at Thanksgiving
  • Two weekends during the winter break
  • Three snow days (by state law) are built in; if these are not needed, they become holidays for students and teachers
  • Spring break is the last week of March (March 24-28); Good Friday (March 21) is a snow make-up day/holiday; Easter Sunday (March 23) precedes spring break

 

Mr. Caldwell made a motion the Board approve the 2007-2008 Proposed School Calendar for elementary and middle schools and the 2007-2008 Proposed School Calendar for high schools as presented..  Dr. Talmadge seconded the motion, which carried unanimously.

 

 

PROPOSED BUILDING PROGRAM

 

At the January 11th Special Board Meeting, it was the consensus of the Board to continue discussion of the proposed building program during the regular January Board Meeting.  In a PowerPoint presentation, Mrs. Bagley called attention to an updated report on the Area Growth Since 2003.  She again reviewed Proposal II of Phase I of the proposed building program to include:

 

  • 1 Middle School to Accompany McCants
  • 1 New Elementary School
  • 1 New Middle School to Replace Southwood
  • Renovations to Existing Elementary Schools
  • Additions to Existing High Schools

-         Westside ~ Enclose Courtyard Area, Classrooms Addition, Construct Auxiliary Gym, Refurbish Tennis Courts, and Construct Baseball and Softball Press Boxes

-         T. L. Hanna ~ Construct Auxiliary Gym, Tennis Courts, and Baseball and Softball Press Boxes

  • Renovations to Middle Schools

-         Air Condition ALL School Gyms and Computer Labs

  • Renovations to Hanna-Westside Extension Campus

-         Air Condition Gym

  • Major Capital Improvement Projects

 

Next, she presented a line item estimate cost worksheet for Proposal II of Phase I of the proposed building program with the option of a 1000-seat, 800-seat, or 500-seat auditorium for the middle schools.  Depending on the option, the total estimate cost for Proposal II of Phase I of the proposed building program ranges from $128 million to $131 million.

 

Mrs. Bagley stated that the Southwood community has expressed concerns about the school becoming vacant when the new middle school to replace Southwood is completed, and that it is important to the community for Southwood to remain in tact.  She further stated that the original plan to convert Southwood to an arts magnet school was a part of Phase II of the proposed building program.  Based on the concerns of the Southwood community, she recommended that we convert Southwood into an arts magnet school in phases, as we did with Calhoun.  She then presented for the Board’s consideration adding Southwood to Proposal II of Phase I of the proposed building program to include:

 

·         1 Dance Room      ·     1 Music Room

  • 1 Drama Room      ·     1 State-of-the Arts Science Lab
  • 2 Arts Rooms              ·     2 State-of-the Arts Computer Labs
  • 1 Strings Room
  • Estimated Cost ~ $5.3 million

 

In response to questions about the school having sports teams and the affect that it would have on the band, strings, and music programs at the high schools, Mrs. Bagley stated that the school would be a highly specialized school for students in grades 6-12 who are interested in enhancing their education through the arts.

 

At the January 11th Special Board Meeting, a question was raised about funding the performing arts auditorium at Calhoun, to which Mrs. Bagley stated that it would be funded with 8% monies.  She then presented for the Board’s consideration adding Calhoun to Proposal II of Phase I of the proposed building program to include:

 

  • 1000-Seat Auditorium
  • Estimated Cost ~ $3 million - $6.4 million

 

After a lengthy discussion, Mr. Brooks reviewed the Proposed Debt Service and Millage Analysis for a $131 million bond referendum.  He stated that the proposed debt would be issued in two bonds – the first being a $73.5 million issue and the second being a $57.5 million issue – both with a 30-year payback, which is the maximum term allowed by law.  Mr. Brooks then stated that the estimated tax impact on a $100,000 home would peak out at approximately $140.00, assuming the home is the primary residence with no other applicable tax exemptions.

 

After further discussion, Mr. Caldwell made a motion the Board approve Proposal II of Phase I of the proposed building program estimated at approximately $141 million to include the conversion of Southwood to an arts magnet school and 1000-seat auditoriums for the two new middle schools and Calhoun.  Dr. Talmadge seconded the motion, which carried unanimously.

 

Mr. Dan McLeod of McNair Law Firm stated that a resolution for a referendum requires a 60-day notice that has to be published and that they recommend the Board set a referendum date approximately 75-90 after the approval of a resolution.  It was the consensus of the Board to have a special board meeting on January 26th at 5:30 p.m. to approve a resolution for a bond referendum.

 

 

SUPERINTENDENT’S REPORT

 

Due to the lateness in time, the Superintendent’s Report was omitted.

 

Mrs. Bagley requested a date for a Finance Committee Meeting and a Policy Committee Meeting.  It was the consensus of the Policy Committee to meet on February 8th at 6:30 p.m.  It was the consensus of the Finance Committee to meet on February 13th at 6:30 p.m.

 

 

 

ADJOURNMENT

 

There being no further business, Mr. Caldwell made a motion the Board adjourn.  Dr. Burriss seconded the motion, which carried unanimously.

 

 

(10:20 P.M.)

 

 

 

 

 


              CHAIRMAN                                                          SECRETARY

 

 

 

                                                         

               DATE                                                                     DATE

 

 

 

 


Recording Secretary

As Approved By Superintendent