MINUTES

BOARD OF TRUSTEES MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

January 19, 2010

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present:  Mr. Charles Lee Anderson, Mr. David Alewine, Mr. Rick Bradshaw, Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Al Norris, Jr., and Mr. Paul Zugg.  Absent were Dr. William Mack Burriss and Dr. Paul A. Talmadge.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:  The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER & INVOCATION

 

In the absence of Dr. Burriss, Mr. Norris called the meeting to order at 6:32 p.m., and Mr. Bradshaw gave the invocation.

 

Mr. Norris welcomed the visitors to the meeting.

 

 

BOARD ELECTION OF OFFICERS

 

The election of board officers was carried out according to Board Policy BD—Organization of the School Board.  Dr. Burriss was re-elected as Chairman of the Board, Mr. Norris was re-elected as Vice Chairman of the Board, and Mr. Anderson was re-elected as Secretary of the Board.

 

 

APPROVAL OF AGENDA

 

Mrs. Bagley requested that two Property Contractual Matters be added to the agenda in Executive Session.

 

Mr. Anderson made a motion the Board approve the agenda as amended.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

APPROVAL OF MINUTES

 

Mr. Anderson made a motion the Board approve the minutes of the December 15, 2009 Regular Board Meeting as submitted.  Mrs. Mack seconded the motion, which carried unanimously.

 

 

 

 

 

APPROVAL OF BOARD CALENDAR

 

Mrs. Bagley presented for Board approval the 2010 Board of Trustees Meeting Calendar.  All Board Meetings are scheduled for the third Tuesday of each month.

 

Mrs. Mack stated that the scheduled time of the meetings in Board Policy BE—School Board Meetings is listed as 6:00 p.m. and not 6:30 p.m.  Mr. Norris explained that the scheduled time of the meetings was changed to 6:30 p.m. to better accommodate some of the board members.

 

Mr. Bradshaw made a motion the Board approve the 2010 Board of Trustees Meeting Calendar as presented and approve the change of scheduled time of the meetings in Board Policy BE—School Board Meetings from 6:00 p.m. to 6:30 p.m.  Mr. Alewine seconded the motion, which carried unanimously.

 

 

OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD

 

No one signed up to address the Board.

 

 

RECOGNITION OF EXCELLENCE

 

Mrs. Bagley recognized Lakeside Middle School math teacher Christi Fricks for being one of 87 science and math teachers named winners of the prestigious 2008 Presidential Award for Excellence in Mathematics and Science Teaching.  The annual Presidential Award is the highest recognition that a kindergarten through 12th grade math or science teacher may receive for outstanding teaching in the United States.

 

Mrs. Bagley recognized Connley Skeen to present the eight teachers who earned National Board Certification (NBC) in 2009.  Their certification brings the total number of NBC teachers in the district to 121.  The teachers were:  Robin Bracken and Ashley Stone of Calhoun Academy of the Arts; Meredith Finley of Homeland Park Elementary School; Michelle Cox of Midway Elementary School; Carrie Larkin Boyce of New Prospect Elementary School; Dorothy Ann Smith of McCants Middle School; Sandra Sloan of the Hanna-Westside Extension Campus; and Jeremy Powell of Westside High School.

 

Finally, Mrs. Bagley recognized the Board of Trustees.  She stated that January has been designated as School Board Recognition Month.  She further stated that our Board of Trustees are a wonderful group of men and women who come together each month to do what is needed for the students of this district.  Mrs. Bagley thanked the Board for their hard work and tireless efforts to make Anderson School District Five the best that it can be.

 

 

FINANCIAL SERVICES REPORT

 

Financial Report – Mr. Brooks presented as information the monthly Financial Statement and the Pupil Activity Report for the month of December 2009.

 

Mr. Brooks reported that the district received the official amount of the state budget cut announced in December.  The cut will equate to approximately $1.6 million for Anderson School District Five.

 

Construction Update – In a PowerPoint presentation, Mr. Colman gave an update on the Calhoun Academy of the Arts Auditorium/Additions & Renovations project and distributed a Building Program Update which included a construction schedule for the project.  He gave an update on the Robert Anderson and Glenview Middle Schools projects and discussed the delays in construction due to the weather.  He also showed aerial views of the T. L. Hanna tennis courts, practice field, and additional parking project.

 

Mrs. Bagley then requested a special board meeting to discuss construction schedules for the new buildings, building permits, rain dates, and the Southwood Conversion Project.  By Board consensus, the special board meeting was scheduled for January 26, 2010 at 6:30 p.m.

 

Approval of Out-of-District Tuition – Mr. Brooks stated that each year the Board approves a preliminary out-of-district tuition based on unaudited financial data.  Out-of-district tuition must be finalized when the annual audit is completed.  The final out-of district tuition for out-of-county students is $2,992, a $23 increase compared to the preliminary calculation.  The final out-of-district tuition for in-county students is $2,677, a $37 decrease compared to the preliminary calculation.  The Administration recommended final approval of the 2009-2010 Out-of-District Tuition as presented.

 

Mr. Bradshaw made a motion the Board approve the 2009-2010 Out-of-District Tuition as presented.  Mr. Zugg seconded motion, which carried unanimously.

 

2010-2011 Budget Calendar – Mr. Brooks presented the 2010-2011 Budget Calendar as information.  He stated that the Budget Calendar is subject to change.

 

 

PLANNING & ANALYSIS REPORT

 

H1N1 UpdateMr. Dukes reported that the H1N1 flu virus has subsided nationally and locally and that the attendance in all of our schools is gradually getting back to normal.  He also reported that the second round of vaccinations have begun for students ages nine and under.  Four of the elementary schools have been completed and the remaining elementary schools will be completed by the end of January.

 

Mr. Dukes then reported that Mr. Taylor Jones, Director of Emergency Services, asked if Anderson School District Five would be interested in taking one of our high schools and retro-fitting it to accept a large 25 Mega-Kilowatt generator for emergency purposes.  This is being done along the coast with emergency management funds.  He stated that Mr. Jones petitioned for funds for Anderson County, so there would be no cost to the district.  He also stated that with MOU’s (Memorandum of Understanding) that we already have with Anderson County, we could allow the County to use the facility in case of an emergency.  Mr. Dukes further stated that the installation would be done outside of the school with no interruption to the students.  This report was given as information only.

 

 

PERSONNEL SERVICES REPORT

 

Approval of 2010-2011 School CalendarMr. Skeen presented for Board approval the 2010-2011 School Calendar.  He briefly discussed the following calendar highlights:

 

  • Four teacher workdays at the beginning of the school year
  • First school day for students is August 17
  • Fall holiday is November 1
  • Election Day holiday is November 2
  • Three-day holiday at Thanksgiving
  • Three weekends during the winter break
  • Three snow make-up days (by state law) are April 25, June 9 and June 10
  • Spring break is the first full week in April (April 4-8)
  • Good Friday holiday is April 22
  • Memorial Day holiday is May 30
  • Last school day for students is June 7

 

Mrs. Huitt made a motion the Board approve the 2010-2011 School Calendar as presented.  Mr. Alewine seconded the motion, which carried unanimously.

 

 

BUILDING COMMITTEE REPORT

 

Mrs. Huitt reported that the Building Committee met on January 13 to discuss the Southwood Conversion Project and the Elementary Schools Renovation Projects.  She then recognized Mrs. Bagley to continue with the report from the Building Committee.

 

Mrs. Bagley stated that concerns were expressed at the December Board Meeting about the design and placement of the new addition that is to be part of the Southwood Conversion Project.  She then recognized McMillan Pazdan Smith to present updated information with regard to the design and placement of the new addition.  Mr. Marvin Coker and Mr. Bill Joslin presented some minor modifications to the design of the Southwood Conversion Project based on concerns expressed by the Board with the placement remaining the same.

 

Following the presentation, concerns were expressed about the horizontal accent stripes on the new addition and the need for the site to be master planned to take into account a future auditorium for the campus.

 

On behalf of the Building Committee, Mrs. Huitt made a motion the Board approve the site plan for the Southwood Conversion Project as presented.  No second was required.  The motion carried unanimously.

 

Mr. Norris made a motion that a master plan for the Southwood campus be prepared.  Mr. Zugg seconded the motion.  The motion carried with six in favor and one opposition (Anderson).

 

On behalf of the Building Committee, Mrs. Huitt made a motion the Board approve the floor plans for the Southwood Conversion Project as presented.  No second was required.  The motion carried unanimously.

 

There was further discussion about the direction of the accent stripes on the new addition.  Following the discussion, the Board requested that additional exterior renderings be prepared for consideration by the Board.

 

Mrs. Huitt recognized Mrs. Millie Thomason of McMillan Pazdan Smith to present updated information with regard to color selections for the Southwood Conversion Project.

 

On behalf of the Building Committee, Mrs. Huitt made a motion the Board approve the color selections for the Southwood Conversion Project as presented.  No second was required.  The motion carried with six in favor and one opposition (Mack).

 

Next, Mr. Coker presented renderings for the Nevitt Forest Community School of Innovation Renovation Project.

 

On behalf of the Building Committee, Mrs. Huitt made a motion the Board approve the renderings for the Nevitt Forest Community School of Innovation Renovation Project as presented.  Mrs. Mack seconded the motion, which carried unanimously.

 

Mr. Coker then presented renderings for the Homeland Park Elementary School Renovation Project.

 

On behalf of the Building Committee, Mrs. Huitt made a motion the Board approve the renderings for the Homeland Park Elementary School Renovation Project as presented.  No second was required.  The motion carried unanimously.

 

Finally, Mr. Coker presented renderings for the Varennes Academy of Communications & Technology Renovation Project.

 

On behalf of the Building Committee, Mrs. Huitt made a motion the Board approve the renderings for the Varennes Academy of Communications & Technology Renovation Project as presented.  No second was required.  The motion carried unanimously.

 

Following the presentations, Mr. Bradshaw made a motion the Board approve the addition of an exit door in the science labs of the renovated schools.  Mr. Alewine seconded the motion, which carried unanimously.

 

Concerns were expressed about the warm temperatures in the computer labs at the elementary schools.

 

Mrs. Huitt made a motion the Board approve bidding an alternate to add air conditioning systems in the computer labs of all elementary schools that need it.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

SUPERINTENDENT’S REPORT

 

In a PowerPoint presentation, Mrs. Bagley reviewed the 2009 AYP Scores for ELA and Math.

 

Next, Mrs. Bagley discussed the district’s response to the recent state budget cut.  She stated that the district would continue with the same strategy of freezing positions and approving only what is essential for instruction and safety.

 

Mrs. Bagley stated that the Annual Report would be delayed until the PASS Scores are received.

 

Finally, Mrs. Bagley stated that renderings for the new elementary school and a diversity report will be presented at the February Board Meeting.

 

 

RECESS

 

Mr. Mack made a motion the Board recess for ten minutes, then reconvene in Executive Session to discuss two Property Contractual Matters.  Mr. Zugg seconded the motion, which carried unanimously.

 

 

(9:15 P.M.)

 

 

OPEN SESSION FOLLOWING EXECUTIVE SESSION

 

Mr. Alewine made a motion the Board reconvene in Open Session.  Mr. Anderson seconded the motion, which carried unanimously.

 

Mr. Norris reported that no action was taken in Executive Session and no action would be taken in Open Session.

 

ADJOURNMENT

 

There being no further business, Mrs. Huitt made a motion the Board adjourn.  Mr. Anderson seconded the motion, which carried unanimously.

 

 

(10:00 P.M.)

 

 

 


               CHAIRMAN                                                         SECRETARY

 

 

 


               DATE                                                                 DATE

 

 

 


Recording Secretary

As Approved By Superintendent