MINUTES
BOARD OF TRUSTEES MEETING
January 19, 2010
The Board of Trustees of Anderson
County School District Number Five met in the Offices of the Board this date
with the following members present: Mr.
Charles Lee Anderson, Mr. David Alewine, Mr. Rick Bradshaw, Mrs. Ann W. Huitt, Mrs.
Margaret Mack, Mr. Al Norris, Jr., and Mr. Paul Zugg. Absent were Dr. William Mack Burriss and Dr.
Paul A. Talmadge.
NOTICE
TO MEDIA
In accordance with the S. C. Code of
Laws, 1976, Section
CALL
TO ORDER & INVOCATION
In the absence of Dr.
Burriss, Mr. Norris called the meeting to order at 6:32 p.m., and Mr. Bradshaw
gave the invocation.
Mr. Norris welcomed the
visitors to the meeting.
BOARD ELECTION OF OFFICERS
The election of board officers was
carried out according to Board Policy BD—Organization of the School Board. Dr. Burriss was re-elected as Chairman of the
Board, Mr. Norris was re-elected as Vice Chairman of the Board, and Mr.
Anderson was re-elected as Secretary of the Board.
APPROVAL OF AGENDA
Mrs. Bagley requested that two Property
Contractual Matters be added to the agenda in Executive Session.
Mr.
Anderson made a motion the Board approve the agenda as amended. Mr. Bradshaw seconded the motion, which
carried unanimously.
APPROVAL OF MINUTES
Mr.
Anderson made a motion the Board approve the minutes of the December 15, 2009
Regular Board Meeting as submitted. Mrs.
Mack seconded the motion, which carried unanimously.
APPROVAL OF BOARD CALENDAR
Mrs. Bagley presented for Board
approval the 2010 Board of Trustees Meeting Calendar. All Board Meetings are scheduled for the
third Tuesday of each month.
Mrs. Mack stated that the scheduled
time of the meetings in Board Policy BE—School Board Meetings is listed as 6:00
p.m. and not 6:30 p.m. Mr. Norris explained
that the scheduled time of the meetings was changed to 6:30 p.m. to better
accommodate some of the board members.
Mr.
Bradshaw made a motion the Board approve the 2010 Board of Trustees Meeting Calendar
as presented and approve the change of scheduled time of the meetings in Board
Policy BE—School Board Meetings from 6:00 p.m. to 6:30 p.m. Mr. Alewine seconded the motion, which
carried unanimously.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE
BOARD
No one signed up to address the
Board.
RECOGNITION OF EXCELLENCE
Mrs. Bagley recognized Lakeside Middle School
math teacher Christi
Fricks for being one of 87 science and math teachers named
winners of the prestigious 2008 Presidential Award for Excellence in Mathematics
and Science Teaching. The annual
Presidential Award is the highest recognition that a kindergarten through 12th
grade math or science teacher may receive for outstanding teaching in the
United States.
Mrs. Bagley recognized Connley Skeen
to present the eight teachers who
earned National Board Certification (NBC) in 2009. Their certification brings the total number
of NBC teachers in the district to 121.
The teachers were: Robin Bracken and Ashley Stone of Calhoun Academy of the Arts; Meredith Finley of Homeland Park Elementary School; Michelle Cox of Midway Elementary
School; Carrie Larkin Boyce of New
Prospect Elementary School; Dorothy Ann
Smith of McCants Middle School; Sandra
Sloan of the Hanna-Westside Extension Campus; and Jeremy Powell of Westside High School.
Finally, Mrs. Bagley recognized the Board of Trustees. She stated that January has been designated as
School Board Recognition Month. She
further stated that our Board of Trustees are a wonderful group of men and
women who come together each month to do what is needed for the students of
this district. Mrs. Bagley thanked the
Board for their hard work and tireless efforts to make Anderson School District
Five the best that it can be.
FINANCIAL SERVICES REPORT
Financial Report – Mr. Brooks presented as information the monthly Financial
Statement and the Pupil Activity Report for the month of December 2009.
Mr. Brooks reported that
the district received the official amount of the state budget cut announced in
December. The cut will equate to approximately
$1.6 million for Anderson School District Five.
Construction
Update – In a
PowerPoint presentation, Mr. Colman gave an update on the Calhoun Academy of
the Arts Auditorium/Additions & Renovations project and distributed a
Building Program Update which included a construction schedule for the project. He gave an update on the Robert Anderson and
Glenview Middle Schools projects and discussed the delays in construction due
to the weather. He also showed aerial
views of the T. L. Hanna tennis courts, practice field, and additional parking
project.
Mrs. Bagley then requested a special
board meeting to discuss construction schedules for the new buildings, building
permits, rain dates, and the Southwood Conversion Project. By Board consensus, the special board meeting
was scheduled for January 26, 2010 at 6:30 p.m.
Approval
of Out-of-District Tuition
– Mr. Brooks stated that each year the Board approves a preliminary
out-of-district tuition based on unaudited financial data. Out-of-district tuition must be finalized
when the annual audit is completed. The
final out-of district tuition for out-of-county students is $2,992, a $23
increase compared to the preliminary calculation. The final out-of-district tuition for
in-county students is $2,677, a $37 decrease compared to the preliminary
calculation. The Administration
recommended final approval of the 2009-2010 Out-of-District Tuition as
presented.
Mr.
Bradshaw made a motion the Board approve the 2009-2010 Out-of-District Tuition as
presented. Mr. Zugg seconded motion,
which carried unanimously.
2010-2011 Budget Calendar – Mr. Brooks presented the 2010-2011
Budget Calendar as information. He
stated that the Budget Calendar is subject to change.
PLANNING
& ANALYSIS REPORT
H1N1 Update – Mr. Dukes
reported that the H1N1 flu virus has subsided nationally and locally and that
the attendance in all of our schools is gradually getting back to normal. He also reported that the second round of
vaccinations have begun for students ages nine and under. Four of the elementary schools have been
completed and the remaining elementary schools will be completed by the end of
January.
Mr. Dukes then reported that Mr.
Taylor Jones, Director of Emergency Services, asked if Anderson School District
Five would be interested in taking one of our high schools and retro-fitting it
to accept a large 25 Mega-Kilowatt generator for emergency purposes. This is being done along the coast with
emergency management funds. He stated
that Mr. Jones petitioned for funds for Anderson County, so there would be no
cost to the district. He also stated
that with MOU’s (Memorandum of Understanding) that we already have with
Anderson County, we could allow the County to use the facility in case of an
emergency. Mr. Dukes further stated that
the installation would be done outside of the school with no interruption to
the students. This report was given as
information only.
PERSONNEL
SERVICES REPORT
Approval of 2010-2011 School
Calendar – Mr. Skeen presented for Board approval the
2010-2011 School Calendar. He briefly
discussed the following calendar highlights:
- Four teacher workdays at the beginning of the
school year
- First school day for students is August 17
- Fall holiday is November 1
- Election Day holiday is November 2
- Three-day holiday at Thanksgiving
- Three weekends during the winter break
- Three snow make-up days (by state law) are
April 25, June 9 and June 10
- Spring break is the first full week in April
(April 4-8)
- Good Friday holiday is April 22
- Memorial Day holiday is May 30
- Last school day for students is June 7
Mrs. Huitt made a
motion the Board approve the 2010-2011 School Calendar as presented. Mr. Alewine seconded the motion, which
carried unanimously.
BUILDING COMMITTEE
REPORT
Mrs.
Huitt reported that the Building Committee met on January 13 to discuss the
Southwood Conversion Project and the Elementary Schools Renovation Projects. She then recognized Mrs. Bagley to continue
with the report from the Building Committee.
Mrs.
Bagley stated that concerns were expressed at the December Board Meeting about
the design and placement of the new addition that is to be part of the
Southwood Conversion Project. She then recognized
McMillan Pazdan Smith to present updated information with regard to the design and
placement of the new addition. Mr. Marvin
Coker and Mr. Bill Joslin presented some minor modifications to the design of
the Southwood Conversion Project based on concerns expressed by the Board with
the placement remaining the same.
Following the presentation, concerns
were expressed about the horizontal accent stripes on the new addition and the
need for the site to be master planned to take into account a future auditorium
for the campus.
On behalf of the
Building Committee, Mrs. Huitt made a motion the Board approve the site plan
for the Southwood Conversion Project as presented. No second was required. The motion carried unanimously.
Mr. Norris made a
motion that a master plan for the Southwood campus be prepared. Mr. Zugg seconded the motion. The motion carried with six in favor and one
opposition (Anderson).
On behalf of the
Building Committee, Mrs. Huitt made a motion the Board approve the floor plans
for the Southwood Conversion Project as presented. No second was required. The motion carried unanimously.
There
was further discussion about the direction of the accent stripes on the new
addition. Following the discussion, the Board
requested that additional exterior renderings be prepared for consideration by
the Board.
Mrs.
Huitt recognized Mrs. Millie Thomason of McMillan Pazdan Smith to present
updated information with regard to color selections for the Southwood
Conversion Project.
On behalf of the
Building Committee, Mrs. Huitt made a motion the Board approve the color
selections for the Southwood Conversion Project as presented. No second was required. The motion carried with six in favor and one
opposition (Mack).
Next,
Mr. Coker presented renderings for the Nevitt Forest Community School of
Innovation Renovation Project.
On behalf of the
Building Committee, Mrs. Huitt made a motion the Board approve the renderings
for the Nevitt Forest Community School of Innovation Renovation Project as
presented. Mrs. Mack seconded the
motion, which carried unanimously.
Mr.
Coker then presented renderings for the Homeland Park Elementary School
Renovation Project.
On behalf of the
Building Committee, Mrs. Huitt made a motion the Board approve the renderings
for the Homeland Park Elementary School Renovation Project as presented. No second was required. The motion carried unanimously.
Finally,
Mr. Coker presented renderings for the Varennes Academy of Communications &
Technology Renovation Project.
On behalf of the
Building Committee, Mrs. Huitt made a motion the Board approve the renderings
for the Varennes Academy of Communications & Technology Renovation Project
as presented. No second was
required. The motion carried unanimously.
Following the
presentations, Mr. Bradshaw made a motion the Board approve the addition of an exit
door in the science labs of the renovated schools. Mr. Alewine seconded the motion, which
carried unanimously.
Concerns
were expressed about the warm temperatures in the computer labs at the
elementary schools.
Mrs. Huitt made a
motion the Board approve bidding an alternate to add air conditioning systems in
the computer labs of all elementary schools that need it. Mr. Bradshaw seconded the motion, which
carried unanimously.
SUPERINTENDENT’S REPORT
In
a PowerPoint presentation, Mrs. Bagley reviewed the 2009 AYP Scores for ELA and
Math.
Next,
Mrs. Bagley discussed the district’s response to the recent state budget
cut. She stated that the district would
continue with the same strategy of freezing positions and approving only what
is essential for instruction and safety.
Mrs.
Bagley stated that the Annual Report would be delayed until the PASS Scores are
received.
Finally,
Mrs. Bagley stated that renderings for the new elementary school and a
diversity report will be presented at the February Board Meeting.
RECESS
Mr.
Mack made a motion the Board recess for ten minutes, then reconvene in
Executive Session to discuss two Property Contractual Matters. Mr. Zugg seconded the motion, which carried
unanimously.
(9:15 P.M.)
OPEN
SESSION FOLLOWING EXECUTIVE SESSION
Mr. Alewine
made a motion the Board reconvene in Open Session. Mr. Anderson seconded the motion, which
carried unanimously.
Mr.
Norris reported that no action was taken in Executive Session and no action would
be taken in Open Session.
ADJOURNMENT
There
being no further business, Mrs. Huitt made a motion the Board adjourn. Mr. Anderson seconded the motion, which
carried unanimously.
(10:00 P.M.)
CHAIRMAN SECRETARY
DATE DATE
Recording Secretary
As Approved By Superintendent