MINUTES

BOARD OF TRUSTEES MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

February 16, 2010

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present:  Mr. Charles Lee Anderson, Mr. David Alewine, Mr. Rick Bradshaw, Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Al Norris, Jr., and Mr. Paul Zugg.  Absent were Dr. William Mack Burriss and Dr. Paul A. Talmadge.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:  The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER & INVOCATION

 

In the absence of Dr. Burriss, Mr. Norris called the meeting to order at 6:30 p.m., and Mrs. Huitt gave the invocation.

 

Mr. Norris welcomed the visitors to the meeting.

 

 

APPROVAL OF AGENDA

 

Mrs. Huitt requested that Cosmetology be added to the agenda under the Financial Services & Operations Report as Item #6D.

 

Mr. Bradshaw made a motion the Board approve the agenda as amended.  Mr. Alewine seconded the motion, which carried unanimously.

 

 

APPROVAL OF MINUTES

 

Mrs. Huitt made a motion the Board approve the minutes of the January 19, 2010 Regular Board Meeting and the January 26, 2010 Special Board Meeting as submitted.  Mrs. Mack seconded the motion, which carried unanimously.

 

 

OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD

 

No one signed up to address the Board.

 

 

RECOGNITION OF EXCELLENCE

 

Mrs. Bagley recognized Cindy Martin to present the District Five winners of the State Superintendent’s Writing Awards Program.  The fifth grade winner is Anslie Vickery of New Prospect Elementary School.  The eighth grade winner is Anthony Lewis of Southwood Middle School.  This awards program provides fifth and eighth grade students an opportunity to express themselves through the writing process.

 

Mrs. Bagley also recognized New Prospect Elementary School assistant principal Layne Putnam for being named the 2010 Elementary Assistant Principal of the Year by the South Carolina Association of School Administrators (SCASA).  Mrs. Putnam was selected from an outstanding field of elementary school administrator candidates.  The criteria used in the selection of this coveted award are set by the National Association of Secondary School Principals.

 

 

FINANCIAL SERVICES REPORT

 

Financial Report – Mr. Brooks presented the monthly Financial Statement and the Pupil Activity Report for the month of January 2010 as information.  He reported that there is an ideal percentage of 42% of expenditures remaining versus 51%.

 

Mr. Brooks distributed as information a list of construction projects underway showing the budgeted construction costs compared to the actual costs including all change orders.

 

Construction Update – In a PowerPoint presentation, Mr. Colman gave an update on the Calhoun Academy of the Arts Auditorium/Additions & Renovations project and the Robert Anderson & Glenview Middle Schools projects.  He distributed a Building Program Update which included a construction schedule for each project.  He also showed aerial views of the T. L. Hanna tennis courts, practice field, and additional parking project.  Mr. Colman then recognized Marvin Coker of McMillan Pazdan Smith to present updated information with regard to the Southwood Conversion project.

 

Mr. Coker presented the original exterior rendering and two additional exterior renderings of the new addition to the Southwood Conversion project based on concerns expressed by the Board with regard to the horizontal banding/accent stripes.  The two additional renderings showed (1) banding/accent stripes the same color as the building and (2) banding/accent stripes as it appears on the existing building.

 

Following the presentation, Mrs. Huitt made a motion the Board approve the rendering with the banding/accent stripes the same color as the building.  Mrs. Mack seconded the motion, which carried unanimously.

 

With regard to the auditorium for the Southwood campus, Mr. Coker stated that McMillan Pazdan Smith has assembled a team of consultants to help with the master plan.  He further stated that a facility is being completed in Spartanburg School District Five with a 1,000 seat auditorium.  Mr. Coker suggested that the Board visit this facility to get a good insight on what to master plan for the Southwood campus.  The Board agreed to visit Spartanburg School District Five on March 29, 2010.

 

Cosmetology Program

 

Mrs. Huitt stated that in order to begin the Cosmetology Program by the opening of school in August 2010, other construction matters need to be discussed.  She then asked Mrs. Bagley to proceed with the discussion.

 

Mrs. Bagley stated that the Cosmetology Program would be located at the Extension Campus in the same classroom as before.  The plumbing was capped off when the equipment was removed.  She stated that new equipment will cost approximately $69,000 and will be paid for from the Perkins Grant.  She also stated that some renovations will need to be made to the classroom because it must meet specifications required by the Cosmetology Board and the State Department of Education.  She then recognized Mr. Coker to discuss the renovations and cost estimate.

 

Mr. Coker stated that the two agencies to obtain approval for a licensed cosmetology lab are the Office of School Facilities (OSF) and the South Carolina Department of Labor, Licensing and Regulations (LLR).  He then distributed and reviewed the lab renovations estimate.  The renovations estimate included asbestos abatement, new paint, new VCT, new ceiling tile, demolition, plumbing, electrical, mechanical, etc.  The total estimated construction cost is approximately $41,000.  He also stated that there is one issue that pertains to the fire rating of the room from the adjacent spaces and floor above that may require a waiver from OSF.  If we cannot get the waiver, an additional $22,435 will be added to the estimated construction cost.

 

Mrs. Bagley then stated that we have a portion of bond money that can be used for capitol improvement to pay for the lab renovations.  The Administration recommended approval of the Cosmetology Program and approval of the estimated construction cost for lab renovations be taken from bond money.

 

Following some discussion, Mr. Bradshaw made a motion the Board approve the Administration’s recommendation for the Cosmetology Program as presented.  Mrs. Mack seconded the motion, which carried unanimously.

 

LS3P Presentation – Mr. David Anderson of LS3P presented a preliminary exterior design, site plan, and floor plan of the proposed elementary school to be located on SC Highway 81.  Following the presentation, members of the Board made the following recommendations:

 

·    extend the drive for more stacking as well as the parking area

·    align the corridor behind the auditorium with the corridor behind the media center

·    flexibility for parent and bus pick-up and drop-off

 

 

INSTRUCTIONAL SERVICES REPORT

 

Technology Waiver – Dr. Wilson stated that there are a limited number of students at T. L. Hanna who have been accepted into the inaugural International Baccalaureate class and have completed a computer unit prior to high school.  He stated that these students will not be able to take an extra high school computer credit and complete the IB requirements.  He further stated that there is a strong technology component to the IB program.  The Administration recommended the Board approve a waiver of technology credit requirement that all students complete a computer credit between grades 9-12 for T. L. Hanna students who have been accepted into the International Baccalaureate program and have completed a computer unit prior to high school.

 

Mrs. Huitt made a motion the Board approve the Administration’s recommendation to waive the technology credit requirement for T. L. Hanna students who have been accepted into the International Baccalaureate program and have completed a computer unit prior to high school.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

PERSONNEL SERVICES REPORT

 

Personnel Recommendations - Mr. Mahaffey presented for Board approval a list of personnel included in the Board packets.

 

Mrs. Huitt made a motion the Board approve the list of personnel as presented.  Mr. Alewine seconded the motion, which carried unanimously.

DIVERSITY REPORT

 

Dr. Sonia Leverette presented as information the Diversity Report for 2010.  The report included a comparison of minority teachers and students to similar districts, minority students and teachers by location, minority teachers hired by location, number of minority teachers by location, certified minorities hired by the district (2009), certified minority retirees returning, certified minorities leaving, and classroom/school level minority administrators/non-certified administrators/lead clinicians.

 

Mr. Connley Skeen then presented information on student enrollment by race and gender in teacher education programs from Clemson University and Anderson University.  He also discussed the diversity course offered by the district during the school year, new teacher academy and summer institute.

 

Following some discussion, Mr. Norris requested that the Board be given time to review the information presented and that the report be placed back on the March Board Meeting agenda for further discussion.

 

 

SUPERINTENDENT’S REPORT

 

In a PowerPoint presentation, Mrs. Bagley reviewed the 2009 PASS results in Grades 3-8 for ELA, Math, Science and Social Studies.

 

In a PowerPoint presentation, Mrs. Bagley reviewed preliminary information regarding the 2010-2011 Budget.  She stated that we will start the 2010-2011 budget process with the following increases/losses.

 

Cost

 

Health Insurance Increase (½ year)

350,000.00

PORS Retirement (police officer retirement system)

800.00

Loss of Safe & Drug Free Funds

64,907.00

Nursing Grant

12,623.00

P.E. Grant

18,577.00

Early Childhood (vouchers)

460,877.00

Step Increases (teachers only)

1,073,086.86

Certificate Changes

80,000.00

General Fund Stimulus Loss

780,141.00

$1,764 Base Student Cost vs. $2,324 last year

5,960,901.00

Subtotal

$8,801,912.86

Other Costs

 

Title I Stimulus

1,021,861.00

Grand Total

$9,823,773.86

 

Mrs. Bagley then reviewed positions lost and actions taken by the district in the last two years to cover budget cuts totaling approximately $8 million.  She also reviewed the financial loss from August 2009 to date and actions being implemented now by the district to save money.

 

Next, Mrs. Bagley requested a Special Board Work Session to continue review of the 2010-2011 Budget, a Special Board Meeting to receive information regarding two student expulsion appeals and a Building Committee Meeting to discuss construction matters.  By consensus the meetings were scheduled as follows:

 

Special Board Meeting

February 22, 2010 @ 6:30 p.m.

Student Expulsion Appeals

Building Committee Meeting

February 22, 2010 @ 7:30 p.m.

Construction Matters

Special Board Work Session

February 25, 2010 @ 6:30 p.m.

2010-2011 Budget Review

Mrs. Bagley asked for input on the Retirement Banquet.  It was suggested that the Board Retirement Committee plan for the Retirement Banquet and report back to the full Board.

 

Finally, Mrs. Bagley recognized Rick Mascaro to give an update on the commemorative plaques for Boys’ High and McDuffie High that will be displayed at the Hanna-Westside Extension Campus.  Mr. Mascaro presented for Board approval the wording that will be placed on each plaque based on recommendations made by the Board.

 

Mrs. Huitt made a motion the Board approve the wording for the commemorative plaques for Boys’ High and McDuffie High as presented.  Mr. Norris seconded the motion, which carried unanimously.

 

 

RECESS

 

Mr. Bradshaw made a motion the Board recess for five minutes, then reconvene in Executive Session to discuss a Property Contractual Matter and a Contractual Matter.  Mr. Zugg seconded the motion, which carried unanimously.

 

 

(10:00 P.M.)

 

 

OPEN SESSION FOLLOWING EXECUTIVE SESSION

 

Mr. Bradshaw made a motion the Board reconvene in Open Session.  Mr. Anderson seconded the motion, which carried unanimously.

 

Mr. Norris reported that no action was taken in Executive Session; however, action is required on the Contractual Matter.

 

Mr. Bradshaw made a motion the Board accept the contract between the City of Anderson, South Carolina and the Board of Trustees of Anderson School District Five as presented.  Mrs. Mack seconded the motion, which carried unanimously.

 

 

ADJOURNMENT

 

There being no further business, Mr. Anderson made a motion the Board adjourn.  Mr. Zugg seconded the motion, which carried unanimously.

 

 

(10:20 P.M.)

 

 

 


               CHAIRMAN                                                         SECRETARY

 

 

 


               DATE                                                                 DATE

 

 

 


Recording Secretary

As Approved By Superintendent