BOARD OF TRUSTEES MEETING
ANDERSON SCHOOL DISTRICT NUMBER FIVE
Anderson, South Carolina
March 19, 2013
The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present:ï¿½ Mr. Jay Blankenship, Mr. Rick Bradshaw, Mr. John P. Griffith, Mrs. Ann Huitt, Mrs. Margaret Mack, Mr. Al Norris, Mr. Tommy Price, and Mr. Dick Smith.ï¿½ Absent was Mr. Paul Zugg.
NOTICE TO MEDIA
In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:ï¿½ The Anderson Independent-Mail, The Electric City News, WYFF, WSPA, Paul Brown, and FOX 21.
CALL TO ORDER & INVOCATION
Mr. Bradshaw called the meeting to order at 6:30 p.m., and he gave the invocation.
APPROVAL OF AGENDA
Mr. Bradshaw requested that Item #7 ï¿½ Robert Anderson Presentation be moved to Item #5A.
Mrs. Huitt made a motion the Board approve the agenda as amended.ï¿½ Mrs. Mack seconded the motion, which carried unanimously.
APPROVAL OF MINUTES
Mr. Price made a motion the Board approve the minutes of the February 19, 2013 Regular Board Meeting as submitted. Mr. Griffith seconded the motion, which carried unanimously.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD
No one signed up to address the Board.
RECOGNITION OF EXCELLENCE
Mr. Bradshaw recognized Mrs. Bagley to make a presentation to Mr. Norris. Mrs. Bagley presented Mr. Norris with a shadow box containing his gavel and block. She thanked Mr. Norris for the many years he has dedicated to the Anderson School District Five Board of Trustees and especially the two years he served as Chairman of the Board.
Next, Dr. Leverette recognized Mr. Kurt Stutler from United Way of Anderson County and Ms. Elizabeth McElroy from the Golden Harvest Food Bank. Mr. Stutler and Ms. McElroy were presented plaques for their sponsorship and support of the BackPak SnackPak program. The BackPak SnackPak program bridges the weekend meal gap for some of the poorest school-age children by providing a bag of food on Friday’s.
Dr. Leverette also presented a plaque to McKinney-Vento Homeless Liaison Lisa Hall for her dedication to the students in Anderson School District Five that will benefit from the BackPak SnackPak program.
Mr. Mahaffey recognized two teachers who earned National Board Certification (NBC), bringing the total number of NBC teachers in the District to 85. The newest NBC teachers are Jacqueline Roberts, McLees Academy of Leadership; and Michelle Stempniak, Midway Elementary School of Science and Engineering. The teachers were presented plaques to honor them for this most prestigious accomplishment. National board certification is achieved through a rigorous, performance-based assessment of a teacher's pedagogical skills and content knowledge. The certification takes one to three years to complete.
Mrs. Bagley then recognized T. L. Hanna for High Performance ACT and SAT Scores for the 2010-2011 school year and the 2011-2012 school year.
ROBERT ANDERSON PRESENTATION
Mrs. Bagley recognized Interim Principal Kathy Dobbins. Mrs. Dobbins then called on several students to present information about Robert Anderson and to request Board approval for magnet status with the theme of College and Career Readiness and emphasis on Leadership and AVID.
The students discussed the diversity at Robert Anderson that included the school becoming a National AVID Demonstration Site; chartering a chapter of Future Business Leaders of America; implementing a National BETA Club; and implementing the “Call Me Mister Program,” which advances the development of leadership skills in young men. Cheerleading has become a sport where the school administration has high expectations for academics. A bright, friendly and optimistic atmosphere promoted throughout Robert Anderson are the characteristics of students in the fine arts programs; and the athletic programs encourage growth, leadership and character in students. Robert Anderson is the second middle school in the state to charter an FFA chapter. Robert Anderson also has a PEP Band that increases the energy and excitement during football and basketball season.
When Robert Anderson determined that its culture supports college readiness and AVID became the central focus in the school, the faculty and staff incorporated the “Road to College Begins Here” as a theme. Why leadership and AVID? The students stated that McLees Academy of Leadership feeds into Robert Anderson, which has laid the foundation with the Covey “Leader In Me” philosophy, and Robert Anderson feeds into Westside High School, whose theme is an Early College Academy. AVID and leadership also supports the goals and dreams of high academic standards and a successful college experience. The Administration, faculty, staff, and students at Robert Anderson Middle School requested Board approval of magnet status as “Robert Anderson College and Career Academy” beginning during the current school year.
Mrs. Huitt made a motion the Board approve magnet status for Robert Anderson Middle School and rename the school “Robert Anderson College and Career Academy” beginning during the current school year Mrs. Mack seconded the motion, which carried unanimously.
FINANCIAL SERVICES & OPERATIONS REPORT
Food & Nutrition Services Achievement Recognition – Mr. Brooks stated that March has been established as “National Nutrition Month” by the Academy of Nutrition and Dietetics. He further stated that the State Department of Education will be making special recognitions. Mr. Brooks then recognized Food Service Director Nikki Hawthorne.
Mrs. Hawthorne stated that the Food and Nutrition Services Department would like to celebrate and recognize accomplishments at several of our schools. These schools received perfect scores on their kitchen inspections from the South Carolina Department of Health and Environmental Control (DHEC). She further stated that food safety is the top priority in any food service operation. All of the managers have received the ten-hour School Hazard Analyses Critical Control Points (HACCP) training from Dr. Angela Fraser at Clemson University, who developed the South Carolina State Food Safety Plan. The managers have also been trained on how to implement the state food safety plan.
Mrs. Hawthorne stated that food borne illnesses are very common. One in six people will receive a food borne illness this year (approximately 48,000,000 people). She also stated that the Food and Nutrition Services Department recently went through a “six cents” validation review of the meal pattern requirements to ensure compliance under the Federal Healthy Hunger-Free Kids Act. Mrs. Hawthorne then recognized Ms. Sharon Hunt, Education Associate, Office of Health & Nutrition with the State Department of Education who conducted the review.
Ms. Sharon Hunt stated that every school district in the country had to implement a new meal pattern as part of the Healthy Hunger-Free Kids Act. Once the district has been certified that they met the new meal patterns, the Food and Nutrition Services Department will receive an additional $.06 cents per student reimbursable lunch meal. Ms. Hunt then presented certificates to the following schools who received perfect scores on their inspections.
Calhoun Academy of the Arts (May 2012)
Centerville Academy of 21st Century Learning (Sept. 2011, May 2012)
Homeland Park Primary School (May 2012)
Lakeside Middle School of Inquiry & Innovation (Oct. 2011, May 2012)
McCants Middle School, an IB World School (May 2012)
McLees Academy of Leadership (Dec. 2011, May 2012)
Midway Elementary School of Science & Engineering (May 2012, 2012-2013)
New Prospect STEM Academy (Dec. 2011, May 2012)
Robert Anderson Middle School (May 2012)
Varennes Academy of Communications & Technology (Nov. 2011, May 2012)
Westside High School, an Early College Academy (May 2012, Oct. 2012)
Mr. Bradshaw thanked Mrs. Hawthorne and the Food and Nutrition Services Department for a job well done.
Financial Reports – Mr. Brooks presented as information the monthly Financial Statements, the Pupil Activity Reports, and a list of accounts over budget for the month of February 2013. With regards to expenditures, he stated that we have a positive variance of approximately 6% which equates to about a $5.3 million fund balance increase projected over the course of the year. This is 2% better than where we were at the same time last year and 6% better than where we were at the same time two years ago. He also stated that the $5.3 million increase does not take into account the end-of-the year accruals, the one-time technology and supply allocations recently granted, and the $1 million we planned to take from fund balance to balance the current year budget.
Nevitt Forest Medical Office Bids – Mr. Brooks stated that the Board previously authorized for bids to be solicited for the completion of the Nevitt Forest medical office facility. This office facility, if constructed, will be staffed and operated by AnMed Health pursuant to a formal agreement executed by the District and AnMed Health. He stated that bids for the project were received on February 28, 2013. Mr. Brooks then called attention to the bid tabulation sheet included the Board packet. JonScot General Contractors was the low bidder with a bid of approximately $328,000. The Administration, along with McMillan Pazdan Smith, recommend that the bid be awarded to JonScot General Contractors at a cost of approximately $328,000, subject to satisfying the bid protest period and providing that all of the requirements of the District Procurement Code are met.
Mrs. Huitt made a motion the Board approve the bid from JonScot General Contractors at a cost of approximately $328,000, subject to satisfying the bid protest period and providing that all of the requirements of the District Procurement Code are met. Mr. Price seconded the motion. Following some discussion, the motion carried unanimously.
FY 2013-2014 Budget Presentation – Mrs. Bagley stated that this presentation is the first phase of the 2013-2014 budget. What the Administration will present to the Board is what we actually know as it stands now, where it has to change because of actions taken and decisions made by the Board, and take into account what has been spent from the reserve balance to add personnel and other things the Board elected to do back in June. She stated that the second phase will consist of requests from the schools and the district such as what we need to staff the schools; where we need additional teachers, etc. The Administration will request a Finance Committee Meeting to start the discussions about staffing and other resources. The two phases will then be meshed together. Mrs. Bagley recognized Mrs. Heard to continue with the presentation.
In PowerPoint presentation, Mrs. Heard discussed the current year budget for FY 2012-2013. She covered the budgeted revenue and the budgeted expenditures, showing a shortfall of approximately $1 million. She then discussed a percentage breakdown of the revenue budget (i.e., state EFA, taxes, property tax relief/homestead, transfers, other state revenue, fee-in-lieu, other local revenue, etc.) and a percentage breakdown of the expenditure budget (i.e., salaries & fringe, utilities, purchased/contracted services, supplies, insurances, gasoline/mileage, other/miscellaneous, payments to other governments, etc.). Mrs. Heard presented a summary of necessary expenditures and what was left.
Next, Mrs. Heard presented the proposed 2013-2014 budget. She discussed the budget categories (i.e., prior year commitments, FY 2012-2013 changes, 2014 mandates, 2014 staff priorities, other possible revenue increases, etc.). Lastly, she presented a summary of expenditures, revenues, and additional revenue needed.
Following the budget presentation, Mr. Bradshaw called for five minute recess.
Mr. Bradshaw called the meeting back to order at 8:18 p.m.
MANAGEMENT & TESTING SERVICES REPORT
AdvancED Update – Dr. Leverette stated that AdvancED is a global leader in advancing excellence in education, and that they do prevail in full accreditation. She then presented the findings from the AdvancED External Review Team Exit Report discussed at a Special Board Meeting on March 6, 2013.
Dr. Leverette reviewed the Key Elements for Accreditation, the External Review Process, the five standards used to assess the district, the scoring received for each standard which ranged from 2.5 to 3.0, and the Learning Environment Ratings used as the team visited individual classrooms. She then reviewed the Recurring Themes and Powerful Practices the review team found when interviewing stakeholders. She discussed several opportunities for improvement and one required action recommended by the review team. Dr. Leverette also stated that 351 stakeholders were interviewed and 31 classrooms were visited during the three-day visit. In conclusion, the External Review Team recommended that Anderson County School District Five be accredited, pending further review and final action by the AdvancED Accreditation Commission.
INSTRUCTIONAL SERVICES REPORT
Magnet Update – Mr. Dukes distributed an updated report on the Magnet process. He also distributed a sibling report and stated that sibling students receive automatic acceptance in each school. Mr. Dukes reported that the lottery was held on March 5, 2013. He stated that letters have been mailed to parents along with a commitment form that is to be returned by March 20, 2013.
Textbook Adoptions – Mr. Dukes stated that the State Department of Education has provided choices for instructional materials for Common Core State Standards-based Mathematics K-8. Adoption of new instructional materials requires review and recommendation by teachers and administrators. Teachers of mathematics as well as administrators have completed reviews of recently funded instructional materials available for adoption and recommend Board approval of the selections as listed.
Grades K-5 Mathematics
enVisionMATH Common Core
Pearson – Scott Foresman
Grades 6-8 Mathematics
Pearson – Prentice Hall
Following some discussion, Mrs. Huitt made a motion the Board approve the Administration’s recommendation for Grades K-2 and Grades 6-8 Mathematics textbooks. Mr. Blankenship seconded the motion, which carried unanimously.
PERSONNEL SERVICES REPORT
Employment Recommendations – Mr. Mahaffey distributed a corrected list for the 2013-2014 school year being recommended for Board approval. He pointed out that the Board would be approving employment for continuing contract teachers. Teachers who are going through the induction process and SAFE-T are still being evaluated. Mr. Mahaffey stated that the Board also received a list of new teachers for the 2013-2014 school year being recommended for Board approval. Several questions were presented to Mr. Mahaffey about the corrections made to the list.
Because the information consisted of discussing personnel, Mr. Griffith made a motion the Board recess, then reconvene in Executive Session to discuss the changes made to the original list of employment recommendations. Mr. Smith seconded the motion.
Following some discussion, Mr. Griffith amended his motion to move Item #10 – Employment Recommendations to Executive Session. Mr. Blankenship seconded the motion, which carried unanimously.
Mrs. Bagley requested a Building Committee meeting. By consensus, the meeting was scheduled for March 27, 2013 at 6:30 p.m.
Mrs. Bagley requested a Finance Committee meeting. By consensus, the meeting was scheduled for March 28, 2013 at 6:30 p.m.
Mr. Norris made a motion the Board recess and reconvene in Executive Session to discuss a Student Expulsion Appeal, two Personnel Matters, and the Employment Recommendations. Mr. Griffith seconded the motion, which carried unanimously.
OPEN SESSION FOLLOWING EXECUTIVE SESSION
Mr. Smith made a motion the Board reconvene in Open Session. Mrs. Mack seconded the motion, which carried unanimously.
Mr. Bradshaw reported that no action was taken in Executive Session; however action is required on the Student Expulsion Appeal.
Mr. Price made a motion the Board uphold the Administration’s recommendation on the student expulsion. Mrs. Huitt seconded the motion. The motion carried with seven in favor and one opposed (Norris).
Mr. Bradshaw stated that this was a difficult decision for the Board and encouraged the parents to enroll the student in the Anderson County Alternative School for the remainder of the school year. He also reminded the parents that at the end of the expulsion period, the student can apply for readmission to Westside in the fall of 2013.
Mrs. Mack made a motion the Board recess and reconvene in Executive Session to continue discussions on the two Personnel Matters and the Employment Recommendations. Mr. Price seconded the motion, which carried unanimously.
OPEN SESSION FOLLOWING EXECUTIVE SESSION
Mr. Smith made a motion the Board reconvene in Open Session. Mrs. Mack seconded the motion, which carried unanimously.
Mr. Bradshaw reported that no action was taken in Executive Session; however action is required on the two Personnel Matters and the Employment Recommendations.
Mr. Price made a motion the Board approve the Administration’s recommendation to extend leave beyond 91 days through June 7 for Personnel Matter #1. Mr. Norris seconded the motion, which carried unanimously.
Mr. Smith made a motion the Board approve the Administration’s recommendation to extend leave through June 30 for Personnel Matter #2. Mrs. Mack seconded the motion, which carried unanimously.
Mr. Griffith made a motion the Board approve the Employment Recommendations for continuing teachers for the 2013-2014 school year. Mr. Blankenship seconded the motion, which carried unanimously.
Mr. Smith made a motion the Board approve the list of new Employment Recommendations for the 2013-2014 school year. Mrs. Mack seconded the motion, which carried unanimously.
There being no further business, Mr. Price made a motion the Board adjourn. Mr. Smith seconded the motion, which carried unanimously.
As Approved By Superintendent