MINUTES

BOARD OF TRUSTEES WORK SESSION

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

March 30, 2010

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present: Mr. Charles Lee Anderson, Mr. Rick Bradshaw, Dr. William Mack Burriss, Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Al Norris, Jr., Dr. Paul A. Talmadge, and Mr. Paul Zugg.Absent was Mr. David Alewine.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER

 

Dr. Burriss called the meeting to order at 6:30 p.m. for the purpose of discussing items as listed on the agenda.Dr. Burriss then recognized Mrs. Bagley to proceed with the meeting.

 

 

PROPOSED ELEMENTARY SCHOOL RENDERINGS

 

In a PowerPoint presentation Mr. David Anderson of LS3P presented some minor modifications to the exterior design of the proposed elementary school to be located on SC Highway 81 North based on recommendations made by members of the Board.Mr. Anderson also presented some rendered drawings integrating different brick colors.

 

Following the presentation, members of the Board made the following recommendations:

 

    provide a design of the front entrance integrating six columns

    provide a PowerPoint presentation integrating the different brick designs and colors

    provide a design of the front entrance with uninterrupted windows

    provide brick samples

 

 

APPROVAL OF CHANGE ORDERS

 

Mr. Brooks stated that after plans, specifications and bids were approved for the Robert Anderson Middle School project, the County placed some additional requirements upon the district. The requirements are that we construct additional sidewalks on the school side of Dobbins Bridge Road the width of the school property and the addition of sidewalks on the opposite side of Dobbins Bridge Road the width of the school property. He stated that these requirements are above and beyond what was included in the original plans and specifications and what was included in the contract price with Shelco. Mr. Brooks further stated that we have obtained all necessary approvals to begin the road improvements and the associated drainage facilities to Dobbins Bridge Road. We have also received a price for approximately $59,103 from Shelco to provide the additional work. The Administration recommended Board approval of a change order for the Robert Anderson Middle School project as presented.

Mrs. Huitt made a motion the Board approve a change order for the Robert Anderson Middle School project as presented. Mr. Bradshaw seconded the motion. The motion carried with seven in favor and one opposition (Talmadge).

 

 

BUILDING COMMITTEE REPORT

 

Mrs. Huitt reported that the Building Committee did not have a formal meeting; however, the Committee did discuss this proposal for the Calhoun Academy of the Arts Addition/Renovation project. She stated that in order to completely refurbish the classrooms, except the four kindergarten classrooms added in 1996, we need to replace the existing carpet with new VCT. The cost of this proposal would be approximately $67,530, which could be funded with savings realized thus far in the building program.

 

On behalf of the Building Committee, Mrs. Huitt made a motion the Board approve a required change order for Calhoun Academy of the Arts Addition/Renovation project to replace existing carpet with new VCT in all classrooms, except the four kindergarten classrooms added in 1996.. Mr. Zugg seconded the motion, which carried unanimously.

 

 

RETIREMENT CELEBRATION

 

Mrs. Bagley stated that due to the districts current financial condition, we will not be able to host the Retirement Celebration at the Galley Restaurant this year. She further stated that bids were solicited to provide reception-like foods. The lowest bid was received from the Hanna-Westside Extension Campus Culinary Arts department. Mrs. Bagley recommended that we host the Retirement Celebration in the Commons Area at Westside High School.

 

Dr. Talmadge made a motion the Board approve the Administrations recommendation with regard to the Retirement Celebration. Mrs. Mack seconded the motion, which carried unanimously.

 

Mrs. Bagley then requested a date and time that would be suitable for the Board to host the Retirement Celebration. By Board consensus, the Retirement Celebration was scheduled for May 11, 2010 at 6:30 p.m.

 

 

DAVIDSON VISIT

 

Mrs. Bagley stated that the district has an Arts Grant which allows the Administration to visit and tour other magnet schools. She informed the Board that a visit has been scheduled for April 23, 2010 to tour Davidson in North August. Davidson is an arts magnet school for grades 6-12. Mrs. Bagley invited the Board to go along on this visit.

 

 

SPECIAL BOARD MEETING

 

Mrs. Bagley requested a Special Board Meeting to approve bids for the Centerville and Concord Renovation Projects. By Board consensus, the Special Board Meeting was scheduled for April 2, 2010 at 11:00 a.m.

 

Mrs. Bagley distributed as information a Resolution on the South Carolina Illegal Immigration Reform Act.

 

Mrs. Bagley reported that McLees was recognized as a Literacy Spot Award Winner.

 

2010-2011 BUDGET PROPOSAL

 

In a PowerPoint presentation Mrs. Bagley again reviewed the budget cuts and budget balancing ideas for fiscal year 2008-2009 and 2009-2010. She again reviewed all teaching positions that were handled through vacancies and attrition.

 

Next, Mrs. Bagley presented preliminary budget cuts with a change in the amounts, per base student cost, due to a freeze on the tax paying index ability at last years level. She reported that a base student cost of $1630, along with additional costs of $1.8 million, equates to a total loss of approximately $9.1 million; a base student cost of $1615, along with additional costs of $1.8 million, which equates to a total loss of approximately $9.3 million; and/or a base student cost of $1600, along with additional costs of $1.8 million, which equates to a total loss of approximately $9.5 million. She then reviewed the EFA funding formula which determines the base student cost.

 

Mrs. Bagley again reviewed the preliminary revenue increases which equates to approximately $1.5 million, teacher-pupil ratios if increased by three for grades 1, 2, and 3, which equates to approximately $913,500 and updated budget saving strategies which equates to approximately $1.3 million.

 

Next, Mrs. Bagley reviewed a summary of the 2010-2011 Budget Proposal covering budget cuts, additional costs, preliminary revenue increases, and other considerations for savings.

 

Mrs. Bagley then requested to go into Executive Session to discuss the 2010-2011 Budget with regard to employees and positions clearly identified.

 

 

RECESS

 

Mr. Zugg made a motion the Board recess, then reconvene in Executive Session to discuss the 2010-2011 Budget with regard to employees and positions clearly identified. Mrs. Mack seconded the motion, which carried unanimously.

 

 

(7:35 P.M.)

 

 

OPEN SESSION FOLLOWING EXECUTIVE SESSION

 

Mr. Norris made a motion the Board reconvene in Open Session. Mr. Bradshaw seconded the motion, which carried unanimously.

 

Dr. Burriss reported that no action was taken in Executive Session and no action would be taken in Open Session.

 

 

ADJOURNMENT

 

There being no further business, Dr. Talmadge made a motion to adjourn. Mr. Zugg seconded motion, which carried unanimously.

 

 

(8:55 P.M)

 

 

 

 

 

 

 


CHAIRMAN SECRETARY

 

 

 

 


DATE DATE

 

 

 

 


Recording Secretary

As Approved By Superintendent