BOARD OF TRUSTEES SPECIAL MEETING
April 29, 2010
The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present: Mr. Rick Bradshaw, Dr. William Mack Burriss, Mrs. Margaret Mack, Mr. Al Norris, Jr., and Dr. Paul A. Talmadge. Absent were Mr. David Alewine, Mr. Charles Lee Anderson, Mrs. Ann W. Huitt, and Mr. Paul Zugg.
NOTICE TO MEDIA
In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting: The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.
CALL TO ORDER
Dr. Burriss called the meeting to order at 11:30 a.m. to consider bids for the New Prospect and Whitehall Renovation Projects and to receive additional information with regard to Robert Anderson Middle School and the proposed new elementary school.
BIDS FOR THE NEW PROSPECT AND WHITEHALL RENOVATION PROJECTS
Mr. Brooks distributed a combination Bid Tabulation sheet for the New Prospect and Whitehall renovation projects. He reported that the low bidder was Hogan Construction Group (including all add alternates with the exception of Alternate #1 for New Prospect and Alternate #6 for both New Prospect and Whitehall) for a total of $7,034,100. The Administration recommended that the Board approve the combination bid from Hogan Construction Group, subject to satisfying the bid protest period and providing that all of the requirements of the District Procurement Code are met.
Mrs. Mack made a motion the Board approve the bid from Hogan Construction Group (including all add alternates with the exception of Alternate #1 for New Prospect and Alternate #6 for both New Prospect and Whitehall) for a total of $7,236,150, subject to satisfying the bid protest period and providing that all of the requirements of the District Procurement Code are met. Mr. Bradshaw seconded the motion, which carried unanimously.
ROBERT ANDERSON MIDDLE SCHOOL UPDATE
Mr. Brooks stated that the Administration had presented a cost of approximately $86,000 to remove the knoll in front of Robert Anderson Middle School. DHEC is requiring that we add permanent grassing as oppose to temporary grassing, which will increase the cost. Mr. Brooks then recognized Mr. David Lindsay to discuss the additional cost.
Mr. Lindsay stated that the cost of the seed used would increase. However, we have excess topsoil on the site associated with previous work. We are looking at a potential way to offset some of the cost by using this topsoil in the area. Mr. Lindsay recommended Board approval to execute a change order for approximately $86,721 and any additional costs, which should be minimal, be taken from the contract allowance.
Mr. Bradshaw made a motion the Board approve to execute a change order for Robert Anderson Middle School as presented. Dr. Talmadge seconded the motion, which carried unanimously.
PROPOSED NEW ELEMENTARY SCHOOL
Mrs. Bagley stated that in order to avoid the rainy season that we experienced with Robert Anderson and Glenview, the Administration is proposing to separate the site package from the construction package for the new elementary school. Mrs. Bagley then recognized Mr. David Anderson of LS3P to present the proposal.
Mr. Anderson stated that the schedule on the building package of the proposed new elementary school puts bidding in November and awarding the bid the first of December. Given what we experienced this past year in October and November with the rains, this is not an ideal time to begin site work. He further stated that LS3P would like to present a proposal for approximately $17,450 to put together a separate site package with the intent to bid and commence work in August or early September assuring that the school would open in August 2012. The Administration recommended Board approval to separate the site package from the construction package.
Following some discussion, Dr. Talmadge made a motion the Board approve the proposal to separate the site package from the construction package as presented. Mrs. Mack seconded the motion, which carried unanimously.
There being no further business, Mr. Norris made a motion the Board adjourn. Dr. Talmadge seconded the motion, which carried unanimously.
As Approved By Superintendent