MINUTES

BOARD OF TRUSTEES SPECIAL MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

May 2, 2007

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present: Mr. Charles Lee Anderson, Mr. Rick Bradshaw, Dr. William Mack Burriss, Mr. John William Caldwell, Sr., Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Al Norris, Jr., and Dr. Paul A. Talmadge.Absent was Mr. David Alewine.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER

 

Dr. Burriss called the meeting to order at 6:32 p.m. for the purpose of approving architectural/engineering services for the building program.

 

Mrs. Huitt, on behalf of the Board of Trustees, presented Mrs. Bagley with a bouquet of flowers in appreciation for her dedication to the children of Anderson School District Five, the Board of Trustees, the Administration, and for her leadership in the passage of the bond referendum.

 

 

RECESS

 

Mr. Bradshaw made a motion the Board recess then reconvene in Executive Session to discuss a contractual matter and a property matter.Mr. Anderson seconded the motion, which carried unanimously.

 

 

(6:33 P.M.)

 

 

OPEN SESSION FOLLOWING EXECUTIVE SESSION

 

Dr. Talmadge made a motion the Board reconvene in Open Session.Mr. Caldwell seconded the motion, which carried unanimously.

 

Dr. Burriss reported that no action was taken in Executive Session; however, action is required on the contractual matter.

 

 

 

Mrs. Huitt made a motion that, in accordance with the Procurement Code and consistent with the evaluation and rankings dated April 17, 2007 by the Board of Trustees of the five architectural firms that were finalists for preparing the plans and specifications associated with the Districtís planned building program, the Board direct the Administration to enter into contract negotiations as follows:

 

         McMillan Smith & Partners, PLLC for the Westside Classroom Addition, Westside Courtyard Enclosure, Westside Auxiliary Gym, T. L. Hanna Auxiliary Gym, Lakeside HVAC, Southwood HVAC, McCants HVAC, Hanna-Westside Extension Campus HVAC, Southwood Conversion Phase I, and Elementary Renovations projects.

 

         Hussey, Gay, Bell & DeYoung, Inc. for the two new middle school projects.

 

         LS3P Associates, LTD for the new elementary school project.

 

         McKay, Zorn & Associates, PA for the Calhoun Auditorium, Westside Baseball/Softball Press Box, T. L. Hanna Baseball/Softball Press Box, Westside Tennis Court (if required), and T. L. Hanna Tennis Court (if required) projects.

 

Further, the Administration is directed to bring recommended contracts as negotiated with the firms and for the projects above to the Board for approval.Mr. Norris seconded the motion, which carried unanimously.

 

 

DRAFT OF CONSTRUCTION MANAGEMENT RFP & RFQ

 

Mr. Colman distributed to the Board as information a draft of Construction Management RFP.Mrs. Bagley briefly discussed the information and stated that the RFP would be issued for proposals on May 8th, the Board would approve architectural/engineering contracts on May 15th, and proposals for construction management services would be due on May 29th.

 

Board members expressed concerns about letting the architectural firms know that construction management may be working closely with them during the building process.

 

 

SCHEDULE SITE VISITS

 

Mr. Brooks distributed to the Board plats of the Anderson, Appleton, Riverside, and Toxaway abandoned mill sites.Dr. Burriss stated that the Board needed to schedule a tour of these sites.It was the consensus of the Board to tour the sites on May 14th at 1:00 p.m.

 

 

ADJOURNMENT

 

There being no further business, Mr. Norris made a motion the Board adjourn.Mr. Caldwell seconded the motion, which carried unanimously.

 

 

(7:27 P.M.)

 

 

 

 


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Recording Secretary

As Approved By Superintendent