MINUTES

BOARD OF TRUSTEES WORK SESSION

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

May 24, 2007

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present: Mr. David Alewine, Mr. Rick Bradshaw, Dr. William Mack Burriss, Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Al Norris, Jr., and Dr. Paul A. Talmadge.Absent were Mr. Charles Lee Anderson and Mr. John William Caldwell, Sr.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER

 

Dr. Burriss called the meeting to order at 6:32 p.m. for the purpose of discussing the proposed 2007-2008 budget projections and other agenda items listed.

 

 

BUDGET

 

Mrs. Bagley reported that the proposed 2007-2008 budget has been slightly adjusted since it was presented to the Finance Committee on May 10, 2007.She stated that the Senate version of the state budget adjusted the EIA allocation a little less and other categories a little more giving us approximately $14,000 more.The adjustment made to the proposed 2007-2008 budget is the Animal Science Instructor was changed from a part-time position to a full time position.

 

Dr. Talmadge made a motion the Board approve the proposed 2007-2008 budget as presented.Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

BIDS

 

Mrs. Bagley stated that the bids for the T. L. Hanna and Midway classroom addition projects were received and presented for Board approval at the May 18th Special Board Meeting.The bids were approximately $3.7 million over the projected estimated cost.At that meeting, the Administration recommended using funds from the $140 million bond referendum to complete these two projects.Because of concerns expressed about the bid amounts and using funds from the bond referendum, no action was taken at the May 18th meeting.

 

Mrs. Bagley again presented the bids for the T. L. Hanna and Midway classroom addition projects for Board approval.She stated that the additional 14 classrooms at Midway are just standard classrooms with the SDE requirements for meeting codes.At T. L. Hanna, it is a basic classroom wing that includes two computer labs and two additional rooms to be wired for technology.

 

Dr. Talmadge asked what were the projected estimates that the issuance of the bonds were based on, to which Mr. Brooks responded that the bonds were issued based on projections in January 2006 of $2,823,750 for Midway and $2,632,500 for T. L. Hanna.Mr. Brooks further stated that these projections were for construction only.They did not include furnishings, technology, etc.

 

Mrs. Bagley went on to explain that in her presentations to the community, she made two points:(1) the District have been issuing 8% debt yearly since 2002 and if a referendum was passed, we would not have to issue 8% debt yearly; however, we couldnít promise never having to use 8% money again in the future and (2) the projected bond payback schedule represented past debt, present debt, and future debt.

 

Dr. Burriss asked if Midway was mentioned in the bond referendum, to which Mr. Brooks responded that it does not specifically reference Midway, but there is a provision which states that funds may be used for any other legally qualifying purposes such as the Midway project.

 

Dr. Talmadge asked if any thought had been given to adding fewer classrooms at Midway, to which Mrs. Bagley responded that 12 classrooms, two per grade level, would be sufficient.Deleting two of the classrooms would save approximately $160,000.

 

There was a lengthy discussion on the projected estimated costs, the amounts of the proposed bids, the completion of the T. L. Hanna and Midway projects using funds from the $140 million bond referendum, and the possibility of moving the construction of the new elementary school to the first bond issue.

 

Mr. Brooks went on to explain that at the January 2007 Board Meeting it was discussed that instead of using 8% monies to complete the T. L. Hanna and Midway classroom addition projects that the cost of these projects would be covered by proceeds from the $140 million bond referendum program.However, the total of the bids received were approximately $1.8 million over the amount expected to be covered by the proceeds from the referendum bonds.

 

Following the discussion, Mrs. Huitt made a motion the Board approve the bid from Matrix Construction for the T. L. Hanna classroom addition project accepting Alternate #2 (deduct of $138,233) for a total bid of $3,494,767.Dr. Talmadge seconded the motion, which carried unanimously.

 

It was the consensus of the Board to further discuss the Midway classroom addition project; therefore, no action was taken.

 

The Board Work Session scheduled for May 29th was cancelled.

 

 

RFPís FOR CONSTRUCTION MANAGEMENT

 

Mrs. Bagley reported that the RFPís for construction management have been mailed out.She stated that the RFPís will be received on May 29th, and the Board would need to schedule a Special Board Meeting for the presentations.

 

 

RFPís FOR SITE SELECTION SERVICES

 

Mrs. Bagley reported that the districtís attorney recommend that we resubmit the RFPís for site selection services.It was the consensus of the Board to proceed with this process.

 

 

PERSONNEL RECOMMENDATIONS

 

Mr. Mahaffey presented for Board approval a list of personnel given out at the meeting being recommended for the 2007-2008 school year.

 

Mrs. Huitt made a motion the Board approve the personnel recommendations as presented.Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

RECESS

 

Mr. Norris made a motion the Board recess for ten minutes then reconvene in Executive Session to discuss a Contractual Matter and Administrative Personnel Recommendations.Mr. Alewine seconded the motion, which carried unanimously.

 

 

(8:05 P.M.)

 

 

OPEN SESSION FOLLOWING EXECUTIVE SESSION

 

Dr. Talmadge made a motion the Board reconvene in Open Session.Mr. Alewine seconded the motion, which carried unanimously.

 

Dr. Burriss reported that no action was taken in Executive Session; however, action is required on the Contractual Matter and the Administrative Personnel Recommendations.

 

Due to the lack of reaching an acceptable contract with Hussey Gay Bell DeYoung for the middle school design work, Mrs. Huitt made a motion the Board approve that the District cease contract negotiations with Hussey Gay Bell DeYoung and award the middle school design work to LS3P subject to successfully negotiating a contract for design services.Mr. Alewine seconded the motion, which carried unanimously.

 

Dr. Burriss made a motion the Board approve the Administrationís recommendation for Interim Director of Special Education.Mr. Norris seconded the motion, which carried with six in favor and one abstention (Bradshaw).

 

Mrs. Huitt made a motion the Board approve the Administrationís recommendation for Interim Principal at Nevitt Forest Elementary School.Mr. Alewine seconded the motion, motion carried with six in favor and one opposition (Mack).

 

 

ADJOURNMENT

 

There being no further business, Mr. Alewine made a motion the Board adjourn.Mrs. Huitt seconded the motion, which carried unanimously.

 

 

(9:40 P.M.)

 

 

 

 

 


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Recording Secretary

As Approved By Superintendent