MINUTES

BOARD OF TRUSTEES MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

May 25, 2010

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present:  Mr. David Alewine, Mr. Rick Bradshaw, Dr. William Mack Burriss, Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Al Norris, Jr., Dr. Paul A. Talmadge, and Mr. Paul Zugg.  Absent was Mr. Charles Lee Anderson.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:  The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER

 

Dr. Burriss called the meeting to order at 6:33 p.m. for the purpose of presenting in a Public Hearing the proposed 2010-2011 Budget, to be followed by the regular May Board Meeting.

 

Dr. Burriss welcomed the visitors to the meeting.

 

 

OPENING REMARKS

 

Dr. Burriss stated that this year’s budget was especially difficult.  Following last year’s budget in which we had to cut approximately $8 million, this year we were under-funded approximately $8 million.  In two years we have had to reduce the district’s budget by approximately $16 million.  He further stated that we have tried very hard to keep the teaching core intact.  There is some increase in class size.  In addition to an increase in class size, we have taken many other steps to cut expenses.  Dr. Burriss also stated that the Administration, principals, and Board have worked very hard on this budget.  We have a proposed budget, but it hurts.  Dr. Burriss then recognized Dr. Talmadge to give the Finance Committee Report.

 

 

FINANCE COMMITTEE REPORT

 

Dr. Talmadge stated that in 1961 a novel was published with the title “The Agony and the Ecstasy.”  He stated the title of that book does not describe our budget making process this year; for there was no ecstasy, it was all agony.  He further stated that each time the Finance Committee met to discuss the budget, a quorum of the Board was present.  Dr. Talmadge echoed Dr. Burriss’ remarks that the Board’s objective was to protect jobs as much as possible, to protect classroom instruction, which is the core and focus of our work, and to make wise and careful reductions.  When a budget is 90% personnel, you do not make cuts by cutting back on pencils and paper.  Dr. Talmadge stated that the retirement and resignation of employees made it possible for the Administration and the Board to present a budget which allowed us to eliminate positions only through attrition.  We can honestly say that no one was laid off because of financial circumstances.  We were able to keep all classified and non-classified employees.

Dr. Talmadge expressed his gratitude to those who have shown interest in and support of the budget and have recognized that this is an important and critical matter that the Board has taken very seriously for months.  He also expressed his appreciation of the resourcefulness, skill, and understanding of our Administrators in bringing suggestions to the Board regarding the budget; and the effective task by our Administration in presenting the budget.  Dr. Talmadge finally stated that with a since of relief, but also a degree of sadness, the Administration will present a budget which meets the needs of this district for the coming year.  Dr. Talmadge then recognized Mr. Brooks to present the proposed FY 2010-2011 General Fund Budget.

 

 

PROPOSED 2010-2011 BUDGET

 

Mr. Brooks stated that the proposed budget is predicated on a base student cost of $1630, which is at the 1995 levels.  He also stated that the base student cost is the key component of the Education Funding Act (EFA) revenue that is received from the state.  Mr. Brooks then reviewed the following budget highlights:

 

Revenue:

 

·         Current Tax Levies – We are projecting no change in the Current Tax Levies because the assessment projections show no growth even though we are looking at a 1.1 mil increase, which is allowed for by state law under their formula.

 

·         Indirect Cost – We are projecting an increase of approximately $498,000 for federal programs.  Our grants increase saves us the amount of Indirect Cost allowance we are eligible to retain.

 

·         Curriculum Notebook Revenue – This is approximately $335,000, which is the last payment of the sale of our curriculum to the State Department of Education.

 

·         Early Childhood Weekly Fees – We are projecting approximately $110,000 from the Early Childhood Education Centers.

 

·         Education Finance Act (EFA) – We are projecting a decrease of approximately $8.3 million as compared to the current year budget – the result of going to a base student cost of $1630.

 

·         Property Tax Relief (Tier III) – We are projecting a $201,264 increase, which is also determined by a state formula.

 

Mr. Brooks reported that the total projected revenue is approximately $77.6 million, which is a reduction of approximately $7.2 million as compared to the current year budget.

 

Expenditures:

 

·         Salaries – Salary expenditures decreased as a result of the elimination of positions previously discussed in prior meetings.  No cost of living adjustments (COLA) and no step increases will be given to employees.

 

·         Unemployment Insurance – We are projecting an increase of approximately $325,000 based on what we anticipate our actual cost to be.

 

·         We have taken percentage decreases from various accounts – particularly Purchased Services, where we are projecting a decrease of approximately $775,677 and Supplies and Materials, where we are projecting a decrease of approximately $527,297.

 

Mr. Brooks reported that the total projected expenditures are approximately $77.6 million, which gives the District a balanced budget as proposed for the 2010-2011 school year.

 

 

QUESTIONS

 

There were no questions following the budget presentation.

 

In closing, Mrs. Bagley stated that Dr. Burriss and Dr. Talmadge had summarized the process that the Board and the Administration went through.  It was a very deliberate and thoughtful process in trying to do what was best for the district, keeping our instructional programs moving forward, and keeping people employed.  The district lost 83 positions, but not 83 jobs.  Last year we lost 54 positions, but we were able to fill everything through attrition.  We will start next year doing the best we can with what we have, and we will move forward.

 

Dr. Burriss ended the Public Hearing by stating that one of the revenue items ($335,000) was for the curriculum notebooks.  This money was generated by Anderson School District Five.  The district developed the curriculum notebooks, copyrighted the curriculum notebooks, and sold the curriculum notebooks to the State Department of Education.  He further stated that this is unprecedented in this state.  The curriculum notebooks actually sold for $670,000.  Mrs. Bagley brought this idea with her, and the teachers developed the notebooks.  Finally, Dr. Burriss stated, “I think it is remarkable that this district could do something of this nature, and I am proud of you.”

 

Pending legislative action to the contrary, and given that such action is necessary to balance the proposed FY 2010-2011 General Fund Budget, Dr. Talmadge made a motion to forego granting salary step increases for all employees – including teachers – for fiscal year 2010-2011.  Mr. Norris seconded the motion, which carried unanimously.

 

Pending legislative action to the contrary, and given that such action is necessary to balance the proposed FY 2010-2011 General Fund Budget, Dr. Talmadge made a motion to use the $275 teacher supply money allocated by the state – which equates to $242,000 for our district – to fund teaching positions for the next year school year.  Mr. Zugg seconded the motion, which carried unanimously.

 

Pending further legislative action that would require amendments to our proposed FY 2010-2011 General Fund Budget, Dr. Talmadge made a motion to add the aforementioned $242,000 in teacher supply money to the advertised proposed FY 2010-2011 General Fund Budget amount of $77,369,853, thereby bringing the total proposed FY 2010-2011 General Fund Budget to $77,611,853.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

CALL TO ORDER & INVOCATION

 

Dr. Burriss called the Regular Board Meeting to order at 6:49 p.m., and Dr. Talmadge gave the invocation.

 

 

APPROVAL OF AGENDA

 

Mrs. Bagley requested that a Personnel Matter be added to the agenda in Executive Session.

 

 

 

Mr. Norris made a motion the Board approve the agenda with the addition noted.  Mrs. Mack seconded the motion, which carried unanimously.

 

 

APPROVAL OF MINUTES

 

Dr. Talmadge made an observation with regard to a motion made by Mr. Anderson at the April 20, 2010 Regular Board Meeting where an amended resolution was approved by the Board regarding illegal immigrant workers.  He requested that the amended resolution be attached to the official Board Minutes.

 

Dr. Talmadge called attention to the minutes of the April 28, 2010 Special Board Meeting in which a motion made by Mrs. Huitt was incorrectly stated.  The motion stated that Mrs. Huitt made a “substitute” motion.  He stated that Mrs. Huitt made the original motion and the word “substitute” should be deleted.

 

Mr. Bradshaw made a motion the Board approve the minutes of the April 20, 2010 Regular Board meeting, the April 28, 2010 Special Board Meeting, and the May 18, 2010 Special Board Meeting as amended; and the minutes of the April 29, 2010 Special Board Meeting, the May 3, 2010 Special Board Meeting; and the May 11, 2010 Special Board Meeting as submitted.  Mr. Alewine seconded the motion, which carried unanimously.

 

 

OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD

 

No one signed up to address the Board.

 

 

RECOGNITION OF EXCELLENCE

 

Mrs. Bagley recognized Concord Elementary School and T. L. Hanna High School for earning International Baccalaureate authorization.

 

Mrs. Bagley also recognized the Palmetto Gold and Silver award winners.  Winners of Palmetto Gold or Silver awards for General Performance are:

 

McCants Middle SchooL – Gold Flag

Calhoun Academy of the Arts – Gold Flag

Centerville Elementary School – Silver Flag

Concord Elementary School – Gold Flag

Homeland Park Elementary School – Silver Flag

Midway Elementary School of Science & Engineering - Gold Flag

Nevitt Forest Community School of Innovation – Silver Flag

 

Winners of Palmetto Gold or Silver awards for Closing the Achievement Gap are:

 

Westside High School – Silver Flag

Concord Elementary School – Gold Flag

Nevitt Forest Community School of Innovation – Silver Flag

 

 

FINANCIAL SERVICES REPORT

 

Financial Report – Mr. Brooks presented the monthly Financial Statement and the Pupil Activity Report for the month of April 2010 as information.

 

TAN ResolutionMr. Brooks presented for Board approval a Tax Anticipation Note (TAN) Resolution authorizing the district’s participation in the South Carolina Association of Governmental Organization (SCAGO) program at an amount not exceeding $8 million during the cash flow shortages projected for the fall of FY 2010-2011.

 

Mrs. Huitt made a motion the Board approve the TAN Resolution authorizing the district’s participation in the South Carolina Association of Governmental Organization (SCAGO) program at an amount not exceeding $8 million during the cash flow shortages projected for the fall of FY 2010-2011.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

Bond ResolutionMr. Brooks presented for Board approval a Bond Resolution authorizing the district issuance and sale not exceeding $63 million in general obligation bonds, as approved by the referendum on April 24, 2007, required to fund the Building Program Phase I (b) Projects.

 

Dr. Talmadge made a motion the Board approve the Bond Resolution authorizing the district issuance and sale not exceeding $63 million in general obligation bonds, as approved by the referendum on April 24, 2007, required to fund the Building Program Phase I (b) Projects.  Mrs. Huitt seconded the motion, which carried unanimously.

 

Construction Update – In a PowerPoint presentation, Mr. Colman gave an update on the Calhoun Academy of the Arts Auditorium/Additions & Renovations project and the Robert Anderson & Glenview Middle school projects.  He distributed a Building Program Update which included a construction schedule for each project.  He showed aerial views of the location for the T. L. Hanna practice field, tennis courts, and additional parking project.  He also showed aerial views of the Concord, Centerville, Whitehall, and New Prospect Renovation Projects.

 

LS3P Presentation – In a fly-around, Mr. David Anderson of LS3P reviewed the exterior color schemes for the two new middle schools with regards to the approved brick color in conjunction with the metal roofing color that had been previously discussed based on NBCI Brownstone as a basis for the design.

 

Some of the members of the Board expressed concerns about the beige brick skirting on the admin building and the back and side elevations of the large volume two-story spaces.  Following further discussion, the front, back and side elevations were approve as presented by a majority of the Board.

 

Mr. Anderson then presented color samples for the metal roof that closely match the Brownstone previously mentioned.   He recommended the Light Seawolf.  The Light Seawolf was approved by a majority of the Board.

 

In a fly-around, Mr. Anderson showed updated renderings of Robert Anderson Middle School from the road view after the removal of the knoll.  He also showed updated renderings of Glenview Middle School from the road view.

 

Finally, Mr. Anderson showed views of the proposed new elementary school construction site and the approved renderings with the selected exterior brick colors.  Mr. Anderson also showed a fly-around of the proposed new elementary school from the road view.

 

Mrs. Huitt made a motion the Board approve the road view of the proposed new elementary school as presented.  Mr. Zugg seconded the motion, which carried unanimously.

 

 

McKay Zorn Presentation – In a PowerPoint presentation, Mr. Billy Zion of McKay Zorn reviewed the following pros and cons of three options for covering the orchestra pit in the auditorium at Calhoun Academy of the Arts.  He also presented various pricing for each option.

 

 

Orchestra Pit Covering

Pros

Cons

Pit Lift

 

versatile, easy to operate, no materials to store

expensive, demolition required, maintenance in the future

Pit Filler

 

 

elevated performance, reduces fall height from stage, can be disassembled and stored

expensive, assembly, disassembly, would need a place to store

Pit Net

 

 

economical, safe, easy to store, can perform in pit while in place

 

cannot walk or perform on net, may encourage students to jump on net, aesthetics

 

 

Following some discussion, Calhoun Assistant Principal Jamie Smith recommended the Pit Filler.  Mrs. Bagley recommended both the Pit Filler and Pit Net.

 

Mr. Bradshaw made a motion the Board approve the purchase of the least expensive Pit Filler and Pit Net.  Dr. Talmadge seconded the motion, which carried unanimously.

 

 

INSTRUCTIONAL SERVICES REPORT

 

Textbook Adoptions – Dr. Wilson presented for Board approval high school math textbook adoption recommendations for 2010-2011.  He stated that the State Department of Education has provided choices for new materials to be used in high school mathematics and accounting.  A committee of teachers and administrators has reviewed the materials and has recommended the following textbooks for adoption:

 

 

Subject

Program Title

Publisher

Algebra I College Prep Math Tech I

South Carolina Algebra 1

 

by Glencoe

 

Algebra I Honors

Prentice Hall Algebra 1

by Prentice Hall

Algebra II College Prep Math Tech II

South Carolina Algebra 2

 

by Glencoe

 

Algebra II Honors

Prentice-Hall Algebra 2

by Prentice Hall

Geometry College Prep Math Tech III

South Carolina Geometry

 

by Glencoe

 

Geometry Honors

Prentice Hall Geometry

By Prentice-Hall

Accounting I

Accounting I

Century 21 Accounting Multicolumn Journal

Century 21 Accounting Advanced

by Holt

 

 

 

Mrs. Huitt made a motion the Board approve the lists of textbooks for high school math as recommended.  Mr. Alewine seconded the motion, which carried unanimously.

 

 

 

 

Adult Education Fees – Dr. Wilson presented for Board approval an increase in Adult Education Fees.  He stated that Adult Education has lost significant district and state funding over the last few years.  In an effort to reach those most in need of services, Adult Education reduced fees for the last two years due to the hardship imposed on our target population.  In order to cover the cost of services, it is necessary to restore tuition to more reasonable levels and to increase charges for assessments and books.  Below are requested fee increases:

 

 

Description of Service

Current

Requested

 

Tuition

GED

$40    20/wk session

$30    8/wk session

          (5 sessions per year)

 

 

High School Diploma

$25    per unit

$30    per unit

 

Assessment

TABE –pre test  (Required)

$20

$ 0

 

 

WorkKeys  (Optional)

–Career readiness certification test

$  0    registered students

$20    non-students

$15    registered students

$30    non-students

 

 

OPT

-Official Practice Test for GED

$  0    registered students    (Optional)

$20    non-students           (Required)

$ 0     registered students

          (Required)

$30    non-students

          (Required)

 

Books

Complete GED Preparation

     (Optional)

$30

$30

 

 

 

GED Math    (Optional)

$20

$20

 

Official GED Casio Calculator    (Optional)

$15

$15

 

 

 

Achieving TABE Success in Math

 

$15    (required for all GED students)

 

 

Mr. Alewine made a motion the Board approve the Administration’s recommendation to increase Adult Education fees as requested.  Mr. Zugg seconded the motion, which carried unanimously.

 

 

PERSONNEL SERVICES REPORT

 

Employment Recommendations – Mr. Mahaffey presented for Board approval a list of personnel included in the Board packets and list given out at the meeting being recommended for the 2010-2011 school year.

 

Dr. Talmadge made a motion the Board approve the lists of personnel as presented.  Mrs. Mack seconded the motion, which carried unanimously.

 

 

POLICY COMMITTEE REPORT

 

Mr. Norris reported that the Policy Committee met on April 28, 2010 to review and/or discuss the following policies.

 

GBGA           Staff Health                                    Revised

JICC            Staff Conduct on School Buses           Revised

 

On behalf of the Policy Committee and the Administration, Mr. Norris made a motion the Board approve the policies on first reading.  No second was required.  The motion carried unanimously.

 

 

 

BUILDING COMMITTEE REPORT

 

Mrs. Huitt reported that the Building Committee met on May 18, 2010 to discuss two construction matters and the naming of schools.  She stated that the front loop drive at Westside High School is in need of repaving.  Based upon an estimate prepared by McMillan Pazdan Smith, the repaving is anticipated to cost approximately $50,000.  A minimal amount of design work is required in order to solicit bids for the project.

 

On behalf of the Building Committee, Mrs. Huitt made a motion the Board approve McMillan Pazdan Smith’s proposed fee of $5,790 for design services associated with this project and to proceed with soliciting bids for the repaving of the drive.  The design work is authorized under the additional services provision of our contract with McMillan Pazdan Smith.  No second was required.  The motion carried unanimously.

 

Mrs. Huitt stated that for years we have had concern about parking congestion and the flow of traffic on the T. L. Hanna High School campus.  The Building Committee would like to have these concerns studied and to have plans and an associated cost estimate developed for remedying these concerns.

 

On behalf of the Building Committee, Mrs. Huitt made a motion the Board approve McMillan Pazdan Smith’s proposed fee of $11,250 for design services associated with this project.  The design work is authorized under the additional services provision of our contract with McMillan Pazdan Smith.  No second was required.  The motion carried unanimously.

 

Finally, Mrs. Huitt reported that an idea was presented to the Building Committee from the Hanna-Westside Extension Campus Advisory Council to change the name of the school to a more meaningful reflection of the various types of learning taking place there.  She then distributed a news release which states that the Board has agreed to ask for suggestions on whether to rename the school, what the new name should be, or if the current name should be retained.

 

Mrs. Huitt made a motion the Board approve the news release as presented to solicit suggestions for renaming the Hanna-Westside Extension Campus.  Mr. Norris seconded the motion.  The motion carried with seven in favor and one in opposition (Burriss).

 

 

SUPERINTENDENT’S REPORT

 

Mrs. Bagley reminded the Board of the graduation ceremonies on June 4, 2010.  Westside is scheduled for 2:00 p.m.  T. L. Hanna is scheduled for 6:00 p.m.

 

Next, Mrs. Bagley distributed invitations to the Grand Opening and Special Recognition Ceremony of the Anderson Five Conference Center on May 26, 2010 at 10:30 a.m.

 

Mrs. Bagley informed the Board that the district is holding a softball tournament to raise funds for the homeless program.  The games will begin at 9:00 a.m. at Westside High School.

 

Mrs. Bagley requested a Building Committee meeting to discuss construction matters.  By Board consensus, the meeting was scheduled for June 4, 2010 at 3:15 p.m.

 

Finally, Mrs. Bagley reminded the Board that the Administration will be presenting the 2010-2011 General Fund Budget to the Anderson County Board of Education on June 22, 2010 at 7:00 p.m. and that the June Board Meeting was rescheduled to June 29, 2010.

RECESS

 

Mr. Bradshaw made a motion the Board recess for five minutes, then reconvene in Executive Session to discuss the Superintendent’s Evaluation and a Personnel Matter.  Mr. Zugg seconded the motion, which carried unanimously.

 

 

(10:08 P.M.)

 

 

OPEN SESSION FOLLOWING EXECUTIVE SESSION

 

Mr. Norris made a motion the Board reconvene in Open Session.  Mrs. Mack seconded the motion, which carried unanimously.

 

Dr. Burriss reported that no action was taken in Executive Session; however, action is required on two matters.

 

Dr. Talmadge made a motion the Board accept the Administration’s recommendation regarding the resignation of a teacher.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

Mr. Alewine made a motion the Board approve extending the Superintendent’s contract by one year to expire on June 30, 2013.  Mr. Zugg seconded the motion, which carried unanimously.

 

 

ADJOURNMENT

 

There being no further business, Mr. Zugg made a motion the Board adjourn.  Mr. Norris seconded the motion, which carried unanimously.

 

 

(11:03 P.M.)

 

 

 

 


               CHAIRMAN                                                          SECRETARY

 

 

 

 


               DATE                                                                 DATE

 

 

 

 


Recording Secretary

As Approved By Superintendent