BOARD OF TRUSTEES MEETING
June 29, 2010
The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present: Mr. David Alewine, Mr. Charles Lee Anderson, Mr. Rick Bradshaw, Dr. William Mack Burriss, Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Al Norris, Jr., and Dr. Paul A. Talmadge. Absent was Mr. Paul Zugg.
NOTICE TO MEDIA
In accordance with the S. C. Code of
Laws, 1976, Section
CALL TO ORDER & INVOCATION
Dr. Burriss called the meeting to order at 6:30 p.m., and Mrs. Mack gave the invocation.
Dr. Burriss welcomed the visitors to the meeting.
APPROVAL OF AGENDA
Mr. Norris made a motion the Board approve the agenda as presented. Mr. Alewine seconded the motion, which carried unanimously.
APPROVAL OF MINUTES
Mr. Bradshaw made a motion the Board approve the minutes of the May 25, 2010 Regular Board Meeting and the June 17, 2010 Special Board Meeting as submitted. Dr. Talmadge seconded the motion, which carried unanimously.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD
No one signed up to address the Board.
RECOGNITION OF EXCELLENCE
Mrs. Bagley recognized two of the three teachers who have been named Social Studies Teachers of the Year for our district. They are Sherry Grate, a fifth grade teacher at Centerville Elementary School and Travis Chapman, an eighth grade teacher at Lakeside Middle School. This is a new initiative of the S. C. Council for the Social Studies to recognize social studies teachers around the state.
Mrs. Bagley also recognized Homeland Park Elementary School as a Palmetto Silver award winner for General Performance. Homeland Park is one of seven District Five schools to win either a Gold or Silver award for General Performance.
FINANCIAL SERVICES REPORT
Financial Reports – Mr. Brooks presented the monthly Financial Statement and the Pupil Activity Report for the month of May 2010 as information.
Mr. Brooks reported that the district had its bond sale on June 24, 2010. The low bidder was Wells Fargo at 4.4%, which is below the pre-referendum projection of 5.1%.
Mr. Brooks reported that the district submitted its property & casualty and workers compensation insurance for bid. The quoted premiums were very close in range. We selected to keep our coverage with the South Carolina School Boards Insurance Trust Company. He stated that as compared to our current budget, we realized a savings of approximately $128,577 as compared to the FY 09-10 budget and a savings of approximately $207,976 as compared to the actual FY 09-10 cost.
Construction Update – In a PowerPoint presentation, Mr. Colman gave an update on the Calhoun Academy of the Arts Auditorium/Additions & Renovations project; the Robert Anderson & Glenview Middle School Construction projects; the T. L. Hanna Practice Field, Tennis Courts, and Additional Parking project; and the Concord, Centerville, Whitehall, New Prospect, Homeland Park, and Varennes Renovation projects. He also distributed a Building Program Update Report.
Financial Transparency Demonstration – Mr. Brooks stated that during the 2009 legislative session, a law (Act 23 of 2009) was passed that requires school districts and other public agencies to post all checks over $100 and all credit card statements on their web pages beginning July 1, 2010. He then recognized Accounting Manager Dana McClung to present a web-based demonstration of the district’s efforts to comply with this requirement.
Budget Amendments – Mr. Brooks stated that during FY 2009-2010, mid-year budget cuts forced the district to reduce and reallocate funds in the General Fund Budget. A summary of the budget amendments was included in the Board packet. The Administration requested formal approval of the budget amendments associated with the reduction and reallocation of funds.
Dr. Talmadge made a motion the Board approve the budget amendments as presented. Mr. Anderson seconded the motion, which carried unanimously.
Funding Flexibility Authorization – Mr. Brooks stated that as part of the funding flexibility legislation, districts were granted the authority to move state restricted money into operating accounts to help offset funding losses due to budget cuts. The State Department of Education requires that the Board formally approve these transfers. A revised funding flexibility report was distributed. The Administration requested formal approval of these transfers so that the report could be submitted to the State Department of Education by June 30, 2010.
Mrs. Huitt made a motion the Board approve the transfer of funds as presented. Dr. Talmadge seconded the motion, which carried unanimously.
INSTRUCTIONAL SERVICES REPORT
Federal Programs Projected Budget for 2010-2011 – Mrs. Kim Morgan reported that the district has received projected allocations for federal programs for the 2010-2011 school year. She stated that federal program regulations require Board authorization to file federal applications. Mrs. Morgan briefly reviewed the projected allocations for Title I Regular, Title I ARRA, Neglected & Delinquent, McKinney Homeless and Title III ESOL. The Administration recommended the Board authorize the district to file federal applications for the 2010-2011 school year.
Dr. Talmadge made a motion the Board authorize the district to file federal applications for the 2010-2011 school year. Mrs. Huitt seconded the motion, which carried unanimously.
PERSONNEL SERVICES REPORT
Employment Recommendations – Mr. Mahaffey presented for Board approval a list of personnel included in the Board packets and a list given out at the meeting being recommended for the 2010-2011 school year.
Mr. Bradshaw made a motion the Board approve the lists of personnel as presented. Mr. Norris seconded the motion, which carried unanimously.
POLICY COMMITTEE REPORT
On May 25, 2010, the Board voted to approve the following polices on first reading.
GBGA Staff Health Revised
JICC Staff Conduct on School Buses Revised
On behalf of the Policy Committee and the Administration, Mr. Norris made a motion the Board approve the policies on second reading. No second was required. The motion carried unanimously.
Mrs. Bagley distributed a list of suggested names for the proposed new elementary school and the Hanna-Westside Extension Campus.
Mrs. Bagley requested a Building Committee meeting to discuss the list of names and to discuss other construction matters. By consensus, the meeting was scheduled for July 12, 2010 at 6:30 p.m.
Finally, Mrs. Bagley informed the Board that the district will be purchasing two billboards to congratulate the valedictorian and salutatorian from each high school and the graduates for receiving approximately $12.3 million in scholarships.
Mr. Norris made a motion the Board recess, then reconvene in Executive Session to discuss a Student Matter. Mr. Anderson seconded the motion, which carried unanimously.
OPEN SESSION FOLLOWING EXECUTIVE SESSION
Mr. Bradshaw made a motion the Board reconvene in Open Session. Mr. Anderson seconded the motion, which carried unanimously.
Dr. Burriss reported that no action was taken in Executive Session; however, action is required on the Student Matter.
Mr. Bradshaw made a motion the Board accept the Superintendent’s recommendation for expungement of expulsion regarding the student that was presented. Mrs. Huitt seconded the motion, which carried unanimously.
There being no further business, Dr. Talmadge made a motion the Board adjourn. Mr. Anderson seconded the motion, which carried unanimously.
As Approved By Superintendent