MINUTES

BOARD OF TRUSTEES MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

September 18, 2007

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met at T. L. Hanna High School this date with the following members present: Mr. Charles Lee Anderson, Mr. Rick Bradshaw, Dr. William Mack Burriss, Mr. John William Caldwell, Sr., Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Al Norris, Jr., and Dr. Paul A. Talmadge.  Absent was Mr. David Alewine.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:  The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER & INVOCATION

 

Dr. Burriss called the meeting to order at 6:34 p.m., and Dr. Talmadge gave the invocation.

 

Dr. Burriss thanked the principal and staff of T. L. Hanna High School for hosting the September Board Meeting.

 

 

APPROVAL OF AGENDA

 

Dr. Burriss requested that a Property Matter be added to the agenda in Executive Session.

 

Mr. Bradshaw made a motion the Board approve the agenda as amended.  Mr. Caldwell seconded the motion, which carried unanimously.

 

 

APPROVAL OF MINUTES

 

Dr. Talmadge made a motion the Board approve the minutes of the August 21, 2007 Regular Board Meeting and the September 6, 2007 Special Board Meeting as submitted.  Mr. Norris seconded the motion, which carried unanimously.

 

 

OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD

 

Ms. Regina Taylor requested information and clarification on student material fees.  She asked if there was a written policy regarding the criteria and use of material fees and if there was compensation of material fees for free and reduced lunch students.  Dr. Burriss requested that Ms. Taylor’s questions be referred to Superintendent Betty Bagley.

 

 

 

 

RECOGNITION OF EXCELLENCE

 

Mrs. Bagley recognized Coach Dick Smith of T. L. Hanna High School for being named one of the first five inductees to the new South Carolina High School Soccer Coaches Association (SCHSSCA) Hall of Fame.  He has served as the South Carolina State Soccer Chairman since 1981 and is a founding member of the SCHSSCA.  Coach Smith has been named Region Coach of the Year six times, the 1995 SCACA State Coach of the Year, and twice the South Carolina nominee for NSCAA Coach of the Year.

 

 

FINANCIAL SERVICES REPORT

 

Financial Report – Mr. Brooks presented the monthly Financial Statement as information.

 

Mr. Brooks stated that at the August 9 Special Board Meeting the Board approved the issuance of Tax Anticipation Notes (TAN) and Bond Anticipation Notes (BAN).  He reported that the TAN’s were sold in two series – a $2,250,000 non-taxable issuance was awarded to First Citizens Bank at an interest rate of 3.5% and a $2,750,00 taxable issuance was awarded to BB&T at an interest rate of 6.33%.

 

Mr. Bradshaw brought to the Administration’s attention that at the last board meeting he requested a quarterly report of the pupil activity accounts with the new standard set of accounts.

 

Following some discussion, Mrs. Huitt made a motion the Board wait to review the pupil activity accounts at the year-end audit.  Mr. Caldwell seconded the motion.  Following further discussion, the motion failed with three in favor (Caldwell, Huitt, Talmadge), four opposed (Anderson, Bradshaw, Burris, Mack), and one abstention (Norris).

 

Mr. Anderson made a motion the Board direct the Administration to generate a report of the pupil activity accounts with the new standard set of accounts as soon as practical, then the Board would decide when subsequent reports are to be generated.  Mrs. Mack seconded the motion, which carried with six in favor and two oppositions (Caldwell, Huitt).

 

Construction Update – Mr. Brooks recognized Marvin Coker of McMillan Smith & Partners to present preliminary drawings of the auxiliary gym at T. L. Hanna.  Mr. Coker presented the original preliminary drawings, showing recommendations by the State that would limit outside access to the courtyard area of the auxiliary gym while allowing access to the new building at an added cost of approximately $272,000 to the construction project.  He then presented two other versions (Option A) at an added cost of approximately $144,000 to the construction project and (Option B) at an added cost of approximately $44,000 to the construction project.

 

After reviewing the original preliminary drawings and the other two versions, Mrs. Huitt made a motion the Board approve the second version (Option A) of the preliminary drawings of the auxiliary gym at T. L. Hanna at an added cost of approximately $144,000 to the construction project.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

Mr. Colman showed a slide presentation of the West Market, T. L. Hanna classroom addition, and Midway classroom addition construction projects.  He also distributed and reviewed an updated construction schedule for each project.

 

 

 

PERSONNEL SERVICES REPORT

 

Employment Recommendations - Mr. Mahaffey presented for Board approval a list of personnel included in the Board packets being recommended for the 2007-2008 school year.

 

Mrs. Huitt made a motion the Board approve the list of personnel as presented.  Mr. Caldwell seconded the motion, which carried unanimously.

 

 

PLANNING & ANALYSIS REPORT

 

Geographic Information Mapping System – Mr. Dukes demonstrated the mapping system that can be used during the rezoning process.  The mapping system allows for graphical displays of proposed new zones along with demographic reports of proposed zones.  This program will allow for enhanced decision making during the rezoning process.

 

Data Warehouse – Mr. Dukes demonstrated the new Data Warehouse.  The data warehouse contains multiple student and school data points.  It allows principals to view their school’s dashboard, which provides demographic and performance information.  Teachers can use the warehouse to see test scores of their students and to electronically prepare academic assistance plans, saving teachers time and redundancy.  Administrators and teachers can run reports on student data going back several years.

 

 

POLICY COMMITTEE REPORT

 

Mr. Norris reported that the Policy Committee met on September 17, 2007.  The Policy Committee recommended that the policies discussed at that meeting be given first reading approval at the October 16 Regular Board Meeting.

 

Mr. Anderson stated that he has been approached by several officers and members of PTA’s/PTO’s that Board policy JJE—Student Fundraising Activities prohibits raffles.  The organizations feel that they could generate more funds through raffles.  He requested that the Policy Committee review this policy for a report to the Board at a later date.

 

 

SUPERINTENDENT’S REPORT

 

Mrs. Bagley recognized Sheron Lee to give a report on the dropout rate and the graduation rate.  From a handout distributed to the Board, Mrs. Lee pointed out that the dropout rate:

·         represents the number of dropouts in one calendar year (October 1-September 30);

·         includes data for all students in grades 7-12; and

·         is calculated by comparing the number of students who dropped out in relationship to the total school population.

Students who count as dropouts are:

·         students who legally dropout (17 years of age); and

·         students of unknown status.

 

She also pointed out that the graduation rate:

·         represents a specific group of students and tracks these students for four years (beginning in grade 9 and continuing through grade 12);

·         represents only students who earn a high school diploma in four years; and

·         is calculated by comparing the student list of first time 9th graders with their status as a “high school graduate” four years later.

 

 

Students who count against us include:

·         dropouts;

·         repeaters who may take five or more years to graduate;

·         students who transfer to Adult Education, Gateway to College and/or receive a GED; and

·         Special Education students who do not obtain a high school diploma.

 

Next, Mrs. Bagley recognized Don Saxon to give a report on school security.  Mr. Saxon showed a PowerPoint presentation on “Keeping Our Students Safe.”  In the presentation he pointed out that all schools:

·         have current Emergency Procedures Manuals;

·         clearly post evacuation routes;

·         hold regular severe weather, fire & intruder drills;

·         conduct safety committee meetings;

·         assign school personnel to monitor specific areas of facility and campus, and

·         participate in county-wide crisis drills.

At the elementary schools:

·         all exterior doors are locked after the 8:00 a.m. bell;

·         the main entrance and students passing from portables to main building are monitored by security cameras; and

·         visitors/volunteers must sign-in and wear ID badge, etc.

At the middle and high schools:

·         multiple security cameras monitor areas both inside and outside;

·         Sheriff Deputies in addition to full-time SRO’s are on campus; and

·         city officers patrol campus during night classes, etc.

 

Mrs. Bagley recognized Jeff Wilson to give a report on grants.  Dr. Wilson reviewed the Grant Summary Report included in the Board packets.  He called attention to the EIA grants that have been awarded to the district since 2000 ($623,879).  He further stated that since 1999 Anderson School District Five has been awarded over $9 million in grants.

 

Finally, Mrs. Bagley gave a brief overview of the 2007 PACT Results.

 

 

RECESS

 

Mr. Norris made a motion the Board recess for ten minutes then reconvene in Executive Session to discuss a Property Contractual Matter and a Property Matter.  Mr. Anderson seconded the motion, which carried unanimously.

 

 

(8:40 P.M.)

 

 

OPEN SESSION FOLLOWING EXECUTIVE SESSION

 

Mr. Anderson made a motion the Board reconvene in Open Session.  Mr. Norris seconded the motion, which carried unanimously.

 

Dr. Burriss reported that no action was taken in Executive Session and no action would be taken in Open Session.

 

 

ADJOURNMENT

 

There being no further business, Dr. Talmadge made a motion the Board adjourn.  Mr. Anderson seconded the motion, which carried unanimously.

(9:36 P.M.)

 

 

 

 

 


              CHAIRMAN                                                           SECETARY

 

 

 

 


               DATE                                                                 DATE

 

 

 

 


Recording Secretary

As Approved By Superintendent