BOARD OF TRUSTEES MEETING
ANDERSON SCHOOL DISTRICT NUMBER FIVE
Anderson, South Carolina
September 18, 2012
The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present: Mr. David Alewine, Mr. Jack L. Anderson, Mr. Rick Bradshaw, Mrs. Ann Huitt, Mrs. Margaret Mack, Mr. Al Norris, Mr. Dick Smith, Dr. Paul A. Talmadge, and Mr. Paul Zugg.
NOTICE TO MEDIA
In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting: The Anderson Independent-Mail, The Electric City News, WYFF, WSPA, Paul Brown, and FOX 21.
CALL TO ORDER & INVOCATION
Mr. Norris called the meeting to order at 6:33 p.m., and Mr. Anderson gave the invocation.
APPROVAL OF AGENDA
Mr. Bradshaw made a motion the Board approve the agenda as presented. Mr. Anderson seconded the motion, which carried unanimously.
APPROVAL OF MINUTES
Dr. Talmadge made a motion the Board approve the minutes of the August 21, 2012 Regular Board Meeting as submitted by email. Mr. Alewine seconded the motion, which carried unanimously.
Mr. Norris recognized Boy Scout Troop #84 sponsored by Central Presbyterian Church and thanked them for coming to the meeting.
REPORT FROM THE COUNTY BOARD
Mr. Norris recognized County Board Chairman David Draisen to give a report from the County Board.
Mr. Draisen reported that the 2012-2013 budgets for the five Anderson County School Districts and the Anderson County Alternative School have been approved. He further stated that the County Board is looking forward to a smooth year and extended their support to the district for the upcoming year.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD
No one signed up to address the Board.
FINANCIAL SERVICES & OPERATIONS REPORT
Financial Reports – Mr. Brooks presented the monthly Financial Statements and the Pupil Activity Reports for the month of August and the last Financial Reports for end of the prior fiscal year as information. With regards to the last Financial Report for end of the prior fiscal year, he reported that the fund balance gain was approximately $2,000,066. He also stated that one additional adjustment of approximately $150,000 will be added to the fund balance and presented in the audit report at the end of the year. The total fund balance would then represent less than 21% of our current year budget. With regards to expenditures in the current year budget, we have a 5% positive variance as compared to 6% last year and 7% the year before at the same time. Mr. Brooks reported that this equates to a $4.2 million fund balance increase projected over the course of the year.
Construction Update – In a PowerPoint presentation, Mr. Colman gave a final update on the North Pointe Elementary School construction project and the T. L. Hanna parking lot project.
PERSONNEL SERVICES REPORT
Employment Recommendations – Mr. Mahaffey presented for Board approval a list of personnel included in the Board packet and a list given out at the meeting for the 2012-2013 school year.
Mrs. Huitt made a motion the Board approve the lists as presented. Mr. Zugg seconded the motion, which carried unanimously.
BUILDING COMMITTEE REPORT
Mrs. Huitt reported that the Building Committee met on August 30, 2012 to discuss several building projects. Mrs. Huitt then presented the following recommendations for Board approval.
Nevitt Forest Medical Office Project – During the recent renovation and addition project at Nevitt Forest, the Board approved adding an unfinished “shell” area in the new classroom wing in anticipation of partnering with a medical services provider to open a community medical office in the space. An agreement in principle has been reached with AnMed Health to staff a medical office at Nevitt Forest. Given this, the “shell” area needs to be finished to accommodate the medical office. McMillan Pazdan Smith has provided an estimated cost of $275,000 to finish the space. McMillan Pazdan Smith will prepare the plans and specifications, handle the bidding, and provide construction administration at a fee of 6.75% of the project cost. Based on the estimated project cost of $275,000, this would equate to a fee of $18,562.50.
On behalf of the Building Committee, Mrs. Huitt made a motion that our contract with McMillan Pazdan Smith be amended to authorize this work. Bids for the work, when received, will be brought to the Board for approval. No second was required. The motion carried unanimously.
Southwood Cafeteria VCT Project – To complete the renovation of the Southwood cafeteria area, the Administration brought a recommendation to install VCT over the terrazzo cafeteria floor. McMillan Pazdan Smith estimated the cost of the work to be $35,000 - $40,000.
On behalf of the Building Committee, Mrs. Huitt made a motion to authorize this project at a not-to-exceed cost of $40,000. No second was required. The motion carried unanimously.
T. L. Hanna Monument Sign Project – A new school monument sign at T. L. Hanna is needed to appropriately reflect its new designation as an International Baccalaureate World School.
On behalf of the Building Committee, Mrs. Huitt made a motion to approve this project at a not-to-exceed district cost of $30,000. Any cost above $30,000 must be covered using non-district sources. Further, the final design of the sign must be approved by the Board of Trustees. No second was required. The motion carried unanimously.
BYOT: Bring Your Own Technology Update – Mrs. Bagley recognized Anna Baldwin to give an update on the BYOT Pilot Program.
Mrs. Baldwin distributed the BYOT Protocol for Pilot Classrooms. The handout included information with regards to the purposes of BYOT, Internet access, security and damages of technology devices, parent/student agreement, teacher specifics, etc. The student and parent must also sign a contract agreeing that the student will abide by policy and guidelines outlined in the program.
Mrs. Baldwin also distributed a list of schools where the program will be piloted which included teacher, grade level, and subject area.
2012-2013 District Goals – Mrs. Bagley presented for Board approval the following 2012-2013 District Goals.
· Decrease Special Education Population and Improve Academic Success
· Improve Graduation Rate
· Embed Core Curriculum
· Embed Magnet Themes Lessons and Activities
After a discussion of the goals, Dr. Talmadge made a motion the Board approve the 2012-2013 District Goals as presented. Mrs. Mack seconded the motion, which carried unanimously.
Enrollment/Teacher Ratios – Mrs. Bagley recognized Mr. Dukes to give an update on enrollment/teacher ratios. In a PowerPoint presentation, Mr. Dukes presented cumulative membership and attendance for the first 10 days of school and on the 17th day of school. He reported that by day 17 we were 94 students off of the projected enrollment for the 2012-2013 school year. As of this report, we have approximately 12,793 students in grades PreK-12; approximately 12,351 students in grades K-12; and approximately 11,970 in grades K-12, excluding self-contained students. Mr. Dukes then presented the current teacher/pupil ratios by school and grade level. Because of an increase in kindergarten enrollment at Nevitt Forest and at McLees, Mr. Dukes reported that two teachers were moved from Whitehall to Nevitt Forest and one teacher was moved from Concord to McLees.
Next, Mrs. Bagley requested a Finance Committee meeting. By consensus, the meeting was scheduled for October 1, 2012 at 6:30 p.m.
Mrs. Bagley then made the Board aware of an event scheduled on September 19, 2012 called “Early Act First Knight” which is being sponsored by the Anderson Rotary Club. She stated that four schools will have students participating in this event which will be held at the Garrison Arena starting at 11:00 a.m.
Mrs. Bagley informed the Board that dedication ceremonies for North Pointe and Southwood have been scheduled for October 7, 2012 with North Pointe starting at 2:00 p.m. and Southwood starting at 4:00 p.m.
She reminded the Board that the Administration will be hosting a drop-in for outgoing Board Members at the October Board Meeting. The drop-in will start at 5:15 p.m.
Finally, Mrs. Bagley reported that she attended the first play entitled “Harvey” at Southwood Academy of the Arts in the new black box. She stated that the sound was wonderful, the lighting was great, the audience thoroughly enjoyed it, and the students did a marvelous job.
Mr. Zugg made a motion the Board recess for ten minutes, and then reconvene in Executive Session to discuss two Contractual Matters and one Personnel Matter. Mr. Smith seconded the motion, which carried unanimously.
OPEN SESSION FOLLOWING EXECUTIVE SESSION
Mr. Smith made a motion the Board reconvene in Open Session. Mr. Zugg seconded the motion, which carried unanimously.
Mr. Norris reported that no action was taken in Executive Session and no action will be taken in Open Session.
There being no further business, Mrs. Mack made a motion the Board adjourn. Mr. Bradshaw seconded the motion, which carried unanimously.
As Approved By Superintendent