MINUTES

BOARD OF TRUSTEES MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

October 19, 2010

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present:  Mr. David Alewine, Mr. Charles Lee Anderson, Mr. Rick Bradshaw, Dr. William Mack Burriss, Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Al Norris, Jr., Dr. Paul A. Talmadge, and Mr. Paul Zugg.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:  The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER & INVOCATION

 

Dr. Burriss called the meeting to order at 6:30 p.m., and Mrs. Huitt gave the invocation.

 

Dr. Burriss welcomed the visitors to the meeting.

 

 

APPROVAL OF AGENDA

 

Dr. Burriss made a motion to add another Student Matter, a Contractual Matter, and another Personnel Matter to the agenda in Executive Session.  Mr. Norris seconded the motion, which carried unanimously.

 

Dr. Talmadge made a motion the Board approve the agenda with the additions noted.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

APPROVAL OF MINUTES

 

Mr. Bradshaw made a motion the Board approve the minutes of the September 21, 2010 Regular Board Meeting as submitted.  Mrs. Mack seconded the motion, which carried unanimously.

 

 

OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD

 

No one signed up to address the Board.

 

 

FINANCIAL SERVICES REPORT

 

Financial Reports – Mr. Brooks presented the monthly Financial Statement and the Pupil Activity Report for the month of September 2010 as information.

 

 

Construction Update – In a PowerPoint presentation, Mr. Colman gave an update on the Robert Anderson & Glenview Middle School Construction projects; and the Concord, Centerville, Whitehall, New Prospect, Homeland Park, Varennes, Nevitt Forest, and Southwood Renovations & Additions projects.  He also distributed a Building Program Update Report.  Mr. Colman showed aerial views of the North Pointe site package project.

 

Mr. Colman then showed samples of the standard gray block and a colored block to be used for the retaining wall at North Pointe Elementary School.

 

After some discussion, Mrs. Huitt made a motion to go with the standard gray block.  Mr. Anderson seconded the motion, which carried unanimously.

 

LS3P Presentation – Mr. David Anderson and Ms. Lisa Lyles of LS3P presented updated material pallets with regard to the interior color schemes for North Pointe Elementary School.  Option A consisted of red, some green and shades of blue.  Option B consisted of red, blue, and shades of yellow.  The wall covering in the media center was also replaced with paint.

 

After some discussion, Mrs. Huitt made a motion the Board approve Option A as the interior color scheme for North Pointe Elementary School.  Mr. Alewine seconded the motion, which carried unanimously.

 

The Board then asked about the safety of the glass wall in the architectural design of the gymnasium.  Mr. Anderson stated that the building code has criteria specific for glazing that is used in that application in terms of safety standards that have to be met.  He further stated that the glazing would be insulated panel over the outside and a tempered glass for the inside which would not fall out or create a condition where it would shatter.

 

After some discussion, the architectural design of North Pointe Elementary School was approved by Board consensus.

 

In response to the meeting with the civil engineer in conjunction with SCDOT and Anderson County to further improve the view of Glenview, Mr. Anderson presented three views from the side of the road that is furthest away from the site (approximately 3˝ feet above the road).

 

View A, the side of the road furthest away, puts the view of the school up and around the eaves of the building.  This view reduces the swell width from 15 feet to six feet and improves the base cone of vision down approximately eight feet.  View B, the middle of the road, puts the view of the school right at the eaves of the building.  This view reduces the swell width from 21 feet to 9 feet and improves the base cone of vision down approximately ten feet.  View C, which is the other side of the road, gives an unobstructed view of the entire base of the building.  This view reduces the swell width from 18 feet to ten feet and gives a cone of vision directly in front of the school.  (See Attachment).

 

Following the presentation, concerns were expressed about flooding, the displacement of the soil, and the costs involved.

 

Dr. Burriss recommended that a Building Committee Meeting be scheduled to receive additional information with regard to the concerns expressed, and then have the Building Committee act on behalf of the full Board.

 

 

 

 

 

 

PERSONNEL SERVICES REPORT

 

Employment Recommendations – Mr. Mahaffey presented for Board approval a list of personnel included in the Board packets being recommended for the 2010-2011 school year.

 

Mrs. Huitt made a motion the Board approve the list of personnel as presented.  Mr. Alewine seconded the motion, which carried unanimously.

 

 

BUILDING COMMITTEE REPORT

 

Mrs. Huitt reported that the Building Committee met on September 30, 2010 to discuss naming of facilities and groundbreaking ceremonies for North Pointe Elementary School.  She stated that from a list of suggested names, the Committee voted to bring the following name change for Southwood.

 

Southwood Academy of the Arts

“A Creative and Performing Arts School

 

On behalf of the Building Committee, Mrs. Huitt made a motion the Board approve Southwood Academy of the Arts “A Creative and Performing Arts School.”  No second was required.  The motion carried with eight in favor and one opposition (Anderson).

 

On behalf of the Building Committee, Mrs. Huitt made a motion the Board approve the groundbreaking ceremony for North Pointe Elementary School on November 7, 2010 at 2:00 p.m.  No second was required.  The motion carried unanimously.

 

 

POLICY COMMITTEE REPORT

 

Mr. Norris reported that the Policy Committee met on October 5, 2010 to review and/or discuss the following policies and administrative rules.

 

GBEBDA       Criminal Record Checks                                                         Revised

IHAM           Health Education                                                                 Revised

IJNDAA        Distance, Online and Virtual Education                                    Revised

IJNDAA-R     Distance, Online and Virtual Education                                    New

IJOA           Field Trips                                                                          Revised

IJOB/IJOC    Community Resource Persons/Speakers/School Volunteers          Revised

JH               Student Absences and Excuses                                             Revised

JLF             Student Welfare                                                                  Revised

JRA-R          Student Records                                                                 Revised

 

On behalf of the Policy Committee and the Administration, Mr. Norris made a motion the Board approve the policies and administrative rules on first reading.  No second was required.  The motion carried unanimously.

 

 

FINANCE COMMITTEE REPORT

 

Dr. Talmadge reported that the Finance Committee met on October 7, 2010 to discuss personnel and job responsibilities.

 

 

 

On behalf of the Finance Committee, Dr. Talmadge made a motion to amend the current year budget to add to the superintendent’s expenses $12,000 for Purchased Services.

 

When we reduced the District Office staff and combined duties and responsibilities, we have some important tasks that need experienced help to complete.  A former employee is willing to work on a part-time basis to give help as needed with some matters which are State Department of Education mandates.  The reason for adding this to the superintendent’s expenses is because this person would be working in more than one department.

 

No second was required.  The motion carried unanimously.

 

On behalf of the Finance Committee, Dr. Talmadge made a motion to re-classify the job of Receptionist to a Secretary.

 

Because of budget and personnel cuts, additional duties have been added to that of the receptionist.  The original job description for the receptionist contains 23 items.  Seven new tasks have been added to the work of the receptionist.  Re-classifying the position of the receptionist to a secretary puts this position in a salary category commensurate with the new duties.  Re-classifying this position as secretary would add approximately $3,522 to the current year budget.

 

No second was required.  The motion carried unanimously.

 

On behalf of the Finance Committee, Dr. Talmadge made a motion to employ a full-time media specialist for the Media Center a Varennes Academy of Communications and Technology and the Administration could hire a retiree on a letter-of-employment or a new person on a contract.

 

When we made our budget reductions, we cut out media specialists so that we had one media specialist alternating between Homeland Park and Varennes.  This meant that the Media Centers were closed for one-half of the day at Homeland Park and Varennes.  This does not serve the interest of the instructional program for teachers or students.  Hiring a full-time media specialist for Varennes would add approximately $33,616-$34,615 to the current year budget depending on the qualifications of the person hired.

 

No second was required.  The motion carried unanimously.

 

These three additions would add a maximum of approximately $50,137 to the current year budget.

 

 

SUPERINTENDENT’S REPORT

 

Mrs. Bagley reviewed the rezoning timeline.  The next process is to schedule community meetings to present the approved parameters for guiding the middle school reassignment.  By Board consensus, the following community meetings were scheduled.

 

November 4, 2010

Westside High School

Commons Area

6:30 p.m.

November 9, 2010

T. L. Hanna High School

Mall Area

6:30 p.m.

November 23, 2010

Anderson V Career Center

Culinary Arts Area

6:30 p.m.

 

Next, Mrs. Bagley reviewed the End-of-Course exam scores for 2010.  She also distributed enrollment data, by courses, for the two high schools and the career campus.

 

 

 

Mrs. Bagley reminded the Board of the community meetings to be held at Nevitt Forest on October 26, 2010 from 3:00-5:00 p.m. and from 6:00-8:00 p.m.

 

Mrs. Bagley presented for Board approval the 2010-2011 District’s Goals.

 

I.              Improve Student Achievement.

 

II.           Continue to Standardize District Curriculum in English/Language Arts, Math,

    Science, & Social Studies in Grades Pre-K-12.

 

III.         Provide leadership in the construction of Robert Anderson Middle School and

    Glenview Middle School.

 

IV.         Provide leadership in the construction of the elementary additions and

renovations projects and the Southwood conversion project.

 

V.            Provide leadership in the planning, design, and construction of North Pointe

    Elementary School.

 

VI.         Provide leadership in establishing middle school attendance lines.

 

VII.       Secure financial stability for the district.

 

VIII.Continue to closely monitor the negative influence of outside forces in Anderson School District Five.  Continue to work closely with agencies to develop effective lines of communication and proactive strategies to deal with negative outside influences on our schools.

 

After a discussion of the goals, the 2010-2011 District Goals were approved by Board consensus.

 

Next, Mrs. Bagley recognized Dr. Wilson to give an update on the Driver Education Program.  Dr. Wilson reported that the first Driver’s Education class started October 9, 2010 with approximately 106 students.  The class is approximately 4˝ hours.  The students were required to pay one-half of the cost up front.  The balance must be paid in full by the end of December before the students are allowed to drive.

 

Mrs. Bagley reported that Mike Mahaffey was named Personnel Director of the Year at the Annual Personnel Conference in Myrtle Beach.

 

Mrs. Bagley stated that McLees Elementary School has planned to visit A.B. Combs Elementary in Raleigh. NC on November 17, 2010.  This school is known as the leadership model for the nation.  She asked if the Board would consider changing the November Board Meeting date so that she could go with McLees to visit this school.  By Board consensus, the November Board Meeting was rescheduled for November 18, 2010 at 6:30 p.m.

 

Finally, Mrs. Bagley requested a Building Committee meeting to discuss the purchase of furniture for the new schools and other construction matters.  By consensus, the Building Committee meeting was scheduled for November 5, 2010 at 12:00 p.m.

 

 

RECESS

 

Mr. Zugg made a motion the Board recess for ten minutes, then reconvene in Executive Session to discuss two Student Matters, two Personnel Matters, an Administrative Personnel Recommendation, and a Contractual Matter.  Mr. Norris seconded the motion, which carried unanimously.

(9:34 P.M.)

 

 

OPEN SESSION FOLLOWING EXECUTIVE SESSION

 

Dr. Talmadge made a motion the Board reconvene in Open Session.  Mr. Alewine seconded the motion, which carried unanimously.

 

Dr. Burriss reported that no action was taken in Executive Session; however, action is required on two of the matters.

 

Mrs. Huitt made a motion the Board accept the Administration’s recommendation regarding the student who requested a waiver of the high school computer credit requirement.  Dr. Talmadge seconded the motion, which carried unanimously.

 

Mr. Alewine made a motion the Board approve the Administration’s recommendation for the Food Service Director.  Mr. Norris seconded the motion, which carried unanimously.

 

 

ADJOURNMENT

 

There being no further business, Mr. Anderson made a motion the Board adjourn.  Mr. Norris seconded the motion, which carried unanimously.

 

 

 

(10:25 P.M.)

 

 

 

 


               CHAIRMAN                                                          SECRETARY

 

 

 

 


               DATE                                                                 DATE

 

 

 

 


Recording Secretary

As Approved By Superintendent