BOARD OF TRUSTEES MEETING
ANDERSON SCHOOL DISTRICT NUMBER FIVE
Anderson, South Carolina
October 30, 2012
The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present: Mr. David Alewine, Mr. Jack L. Anderson, Mr. Rick Bradshaw, Mrs. Ann Huitt, Mrs. Margaret Mack, Mr. Al Norris, Mr. Dick Smith, and Mr. Paul Zugg. Absent was Dr. Paul A. Talmadge.
NOTICE TO MEDIA
In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting: The Anderson Independent-Mail, The Electric City News, WYFF, WSPA, Paul Brown, and FOX 21.
CALL TO ORDER & INVOCATION
Mr. Norris called the meeting to order at 6:32 p.m., and Mr. Smith gave the invocation.
APPROVAL OF AGENDA
Mr. Bradshaw made a motion that Item #10, Finance Committee Report, be removed from the agenda and placed on the November 20 Board Meeting agenda. Mr. Smith seconded the motion. The motion carried with seven in favor and one opposed (Norris).
APPROVAL OF MINUTES
Mr. Smith made a motion the Board approve the minutes of the September 18, 2012 Regular Board and the September 24, 2012 Special Board Meeting as submitted. Mr. Alewine seconded the motion, which carried unanimously.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD
No one signed up to address the Board.
REPORT FROM THE COUNTY BOARD
Mr. Norris recognized Vice Chairman Steve Garrison to give a report from the County Board.
Mr. Garrison reported that funds are flowing in and flowing back to the districts. He stated that he will not run for re-election, and that it has been a privilege to serve on the County Board. Mr. Garrison stated that in 2000 when Mr. Seaborn decided not to run for re-election to the County Board, he ran to represent District One. Once becoming a member of the County Board, his personal goal has been to create harmony between the County Board and all five Anderson County school districts. He feels that both groups have gotten to that point, and he urged the Board and Administration to continue moving forward. Mr. Garrison thanked Mrs. Bagley and the Board for their support.
FINANCIAL SERVICES & OPERATIONS REPORT
Financial Reports – Mr. Brooks presented the monthly Financial Statements and the Pupil Activity Reports for the month of September as information. For the last two years at this same time, we had a 7% positive expenditure variance. With regards to the current year, we have a 5% positive expenditure variance. He stated that this equates to a $4.42 million fund balance increase projected over the course of the year.
Southwood HVAC Project Bid – Mr. Brooks presented for Board consideration bids for the Southwood HVAC Replacement project. He stated that the board previously authorized McMillan Pazdan Smith to design and bid a new unit ventilator-based HVAC system at Southwood. He reported that the low bidder was Pettus Mechanical with a base bid of approximately $857,900. Mr. Brooks then gave an explanation of the two alternates listed on the bid tabulation sheet. He stated that from previous discussions the Board indicated it would consider funding this project from the fund balance reserves. Mr. Brooks further stated that in recent projections given to the Finance Committee on what the fund balance would be, this amount was included in those figures. The Administration recommended that the board approve the bid from Pettus Mechanical, subject to satisfying the bid protest period and providing that all of the requirements of the District Procurement Code are met.
Following some discussion, Mr. Bradshaw suggested that the district delay replacing the units because it would take our fund balance below the 16.67% recommended by the GFOA.
Mr. Bradshaw made a motion the Board not accept the bid at this time and authorize the Administration to rebid the four non-working unit ventilators with the new roof top units for the music room. Mrs. Huitt seconded the motion.
Following further discussion, Mr. Bradshaw amended the motion that the board not accept the bid at this time and authorize the Administration to seek bids for replacement of the four non-working unit ventilators with the addition of the roof top units for the music room and the specs to require outside air quality. Mrs. Huitt seconded the amended motion. The motion carried with seven in favor and one opposed (Anderson).
ELEMENTARY & SECONDARY SCHOOL COUNSELING GRANT
Mrs. Bagley recognized Sarah Burns and Dr. Cory Williams to present the grant. Mrs. Burns introduced the grant that the district recently received called Project ACCESS. Project ACCESS is a federal elementary and secondary counseling grant. From a handout distributed to the Board, Mrs. Burns discussed the funding of the grant ($1.2 million over a three-year period) and the project goals. The schools that will be served are all of the elementary schools in the district. Mrs. Burns stated that Dr. Williams will be the Project Leader and she will be the Grant Facilitator. She further stated that the district will be hiring two new school counselors to reduce the student to counselor ratio at the elementary level and four social workers. Mrs. Burns then discussed the key strategies of the grant.
Dr. Williams emphasized the goals and objectives of the grant. He stated that in terms of the individuals who will be working with students, interventions will include individual counseling; family counseling; parenting classes; a mentoring initiative; community referrals and assistance; Camp U-turn for truancy issues; and bullying training, positive behavior training, crisis intervention prevention training, and challenging behavior training for teachers. Dr. Williams stated that the newly hired guidance counselors will be split between four schools (.5) and the social workers will be split between eight schools (.5).
PERSONNEL SERVICES REPORT
Employment Recommendations – Mr. Mahaffey presented for Board approval a list of personnel included in the Board packet for the 2012-2013 school year.
Mrs. Huitt made a motion the Board approve the list as presented. Mr. Alewine seconded the motion, which carried unanimously.
Employee Insurance Presentation – Mr. Mahaffey stated that the purpose of the insurance presentation is to request that the Board authorize payroll deduction for Colonial Life for employees who wish to purchase whole life insurance through the district. From a handout distributed to the Board, Mr. Mahaffey pointed out a summary of benefits the district provides to employees. He stated that the district provides short term life insurance for our employees, but not whole life insurance. He further stated that the Office of Purchasing followed the order of advertising to insurance companies and approximately four to five companies expressed an interest. RFP’s were sent to those companies. Two responses were received, and Colonial Life was the only company who met the requirement of interfacing their software with the district’s software. Mr. Mahaffey recognized Mrs. Judy Buchanan to continue with the presentation.
Mrs. Buchanan stated that Colonial Life will provide several services at no cost to the District. She then discussed the different services provided by Colonia Life. Mrs. Buchanan also pointed out a list of agencies and school districts in South Carolina who currently use Colonial Life for their benefits services.
Following some discussion, Mr. Smith made a motion the Board approve payroll deduction for Colonial Life. Mr. Bradshaw seconded the motion, which carried unanimously.
INSTRUCTIONAL SERVICES REPORT
Rezoning Concern – Mr. Dukes presented for Board consideration a proposed zone change to the elementary rezoning map starting next school year. He stated that an area of the Homeland Park/Varennes and Nevitt Forest zones have become a concern with regards to transportation. Mr. Dukes then reviewed the current elementary zone map and the proposed elementary zone map. He stated that the proposed zone change would include four streets (Baum Lane, Vogel Ridge, Kirkwood and Cold Water). Mr. Dukes further stated that the proposed zone change would affect a small group of students at Nevitt Forest who would have the option of remaining at Nevitt Forest through the magnet school process. If approved, Mr. Dukes presented a draft letter that would be sent home to these families.
Following some discussion, Mr. Zugg made a motion the Board approve the proposed zone change as presented. Mr. Alewine seconded the motion. The motion carried with seven in favor and one opposed (Norris).
Mrs. Bagley requested a Policy Committee Meeting. By consensus the meeting was scheduled for November 13, 2012 at 6:30 p.m.
Mrs. Bagley reported that the Charter School will have its first governing meeting in November. She stated that members of the Governing Board have been voted on, and a member of the District’s Board will be appointed to the Governing Board. The District’s Board member will not be a voting member. Mr. Norris and Mrs. Bagley agreed to discuss the appointment at a later time.
Finally, Mrs. Bagley made the Board aware of three middle schools who are involved in First Night Early Act. Glenview will have their First Knighting ceremony on November 1 at 2:30 p.m., Lakeside’s ceremony is on November 8 at 2:00 p.m., and Southwood’s ceremony is on November 16 at 9:00 a.m. and at 10:00 a.m.
Mr. Bradshaw made a motion the Board recess for ten minutes, and then reconvene in Open Session to discuss the Superintendent Search Update. Mr. Smith seconded the motion, which carried unanimously.
Mr. Norris called the meeting back to order at 8:12 p.m.
SUPERINTENDENT SEARCH UPDATE
Mr. Norris recognized Dr. Paul Krohne from the South Carolina School Boards Association (SCSBA) to give an update on the superintendent search.
Dr. Krohne reported that the search is going well. There are approximately 16 applicants to date. The SCSBA is also making phone calls to potential applicants they feel will be a good fit for Anderson School District Five. Dr. Krohne then presented for Board approval a proposed timeline and discussed the steps involved in the search process. All dates are subject to change.
After a brief discussion, Mr. Zugg made a motion the Board approve the proposed timeline as presented. Mr. Smith seconded the motion, which carried unanimously.
Mr. Smith made a motion the Board recess, and then reconvene in Executive Session to discuss two Personnel Matters. Mrs. Mack seconded the motion, which carried unanimously.
OPEN SESSION FOLLOWING EXECUTIVE SESSION
Mrs. Huitt made a motion the Board reconvene in Open Session. Mr. Anderson seconded the motion, which carried unanimously.
Mr. Norris reported that no action was taken in Executive Session and no action will be taken in Open Session.
There being no further business, Mr. Anderson made a motion the Board adjourn. Mr. Zugg seconded the motion, which carried unanimously.
As Approved By Superintendent