BOARD OF TRUSTEES MEETING
November 18, 2010
The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present: Mr. David Alewine, Mr. Charles Lee Anderson, Mr. Rick Bradshaw, Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Al Norris, Jr., Mr. Dickie Smith, Dr. Paul A. Talmadge, and Mr. Paul Zugg.
NOTICE TO MEDIA
In accordance with the S. C. Code of Laws, 1976,
CALL TO ORDER & INVOCATION
Mrs. Bagley called the meeting to order at 6:33 p.m., and Mrs. Huitt gave the invocation.
Mr. Anderson administered the Oath of Office for newly elected Board Member Dickie Smith and re-elected Board Members Rick Bradshaw, Margaret Mack, and Al Norris.
The election of Board Chairman was carried out according to Board Policy BD—Organization of the School Board. By majority vote, Mr. Al Norris was elected as Chairman of the Board of Trustees.
Mrs. Huitt then inquired about electing a Board Vice Chairman now that Mr. Norris has been elected Board Chairman. Mrs. Bagley then referenced Board Policy BD which states, “When a vacancy occurs among the officers of the board, the vacancy will be filled at the next meeting following the occurrence of the vacancy.” She stated that the office of Vice Chairman would be elected at the December meeting.
Mrs. Huitt then made a motion the Board approve a waiver of Board Policy BD on electing a Board Vice Chairman since officers will be re-elected at the regular January meeting. Mrs. Mack seconded the motion. The motion carried with eight in favor and one opposition (Bradshaw).
APPROVAL OF AGENDA
Mrs. Bagley requested that Item #8—Financial Services & Operations Report be switched with Item #9—Instructional Services Report.
Mr. Bradshaw made a motion the Board approve amending the agenda to switch Item #8—Financial Services & Operations Report with Item #9—Instructional Services Report. Mrs. Mack seconded the motion, which carried unanimously.
APPROVAL OF MINUTES
Dr. Talmadge made a motion the Board approve the minutes of the October 19, 2010 Regular Board Meeting as submitted. Mr. Anderson seconded the motion, which carried unanimously.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD
Mr. Wilder Fierra stated that he was in protest of the district’s rezoning process for the elementary schools in 2004 and that he mailed letters to the U.S. Department of Education and the Department of Justice expressing his concerns. He distributed copies of the letter to the Board as information. Mr. Fierra stated that he is now in protest of the district’s rezoning process for the middle schools and requested that the Board stop its process. He distributed copies of a proposal requesting that the district focus on balancing the socio-economic status in each school as its #1 priority as well as getting more parent involvement in the rezoning process. Mr. Fierra also expressed concerns about the schools becoming theme and/or magnet schools.
Mr. Norris requested Mr. Fierra’s contact information and asked that he give the Board an opportunity to review his proposal.
Mrs. Bagley recognized McKinney-Vento Homeless Liaison Lisa Hall to present an award to the Transportation Department for its invaluable help with our District Five homeless program. Each district in the state that receives the McKinney-Vento Homeless Education Grant nominates a person or group each year that has made significant contributions to student achievement and/or enhanced the effectiveness of school and community projects.
Ms. Hall stated that “The Transportation Department goes above and beyond their required duties on a daily basis. The bus drivers also look out for signs of homelessness on their regular routes. Due to the referrals by the drivers, I have been able to identify and help students that had been undetected by other school employees. Their compassion for all children in need is overwhelming.”
Mr. Norris then introduced and welcomed Mr. Dickie Smith to the Anderson School District Five Board of Trustees.
INSTRUCTIONAL SERVICES REPORT
High School Schedule – Dr. Wilson stated that from year to year high school schedules must be modified to accommodate the students. Since T. L. Hanna is moving to become an IB High School and Westside is moving to become an Early College High School, the needs of the students are different. Dr. Wilson then recognized Principal Sheila Hilton and Principal Henry Adair to present the proposed schedule for their school.
Mrs. Hilton stated that T. L. Hanna is proposing to modify their schedule to an AB schedule in an alternating-day fashion. Students would still have eight classes (four every day) all year long. Mrs. Hilton is also proposing that the 90-minute classes would work better with the IB program. She stated that the advantages of 90-minute classes are: students take fewer courses on any one day, teachers teach fewer courses on any one day, fewer breaks between classes, and fewer discipline problems. Mrs. Hilton requested Board approval to modify the schedule at T. L. Hanna to an AB schedule.
Mr. Adair stated that Westside is proposing to stay with the traditional 8-period schedule with 45-minute classes. The 8-period schedule is flexible, meets the needs of the Career Campus, and allows Westside to have AB classes with some of their programs such as Teacher Cadet. He also stated that it allows teachers to have common planning periods, allows teams in the 9th grade academy, provides everyday contact with students, and helps with discipline problems. Mr. Adair further stated that Westside is moving to the theme school status of Early College, and the 8-period schedule would work better with Tri-County Technical College in that it allows students, who may not otherwise; earn credit towards a college degree. Mr. Adair requested that Westside stay with the traditional 8-period schedule with 45 minute classes.
Following some discussion, Dr. Talmadge made a motion the Board approve T. L. Hanna’s request to modify their schedule to an AB schedule beginning with the 2011-2012 school year. Mr. Alewine seconded the motion, which carried unanimously.
FINANCIAL SERVICES & OPERATIONS REPORT
Mr. Brooks formally introduced the new Director of Food Service Nikki Hawthorne. Nikki holds a bachelors degree in dietetics and a master’s degree in foods & nutrition from the University of Georgia. She also holds a number of professional certifications.
Financial Reports – Mr. Brooks presented the monthly Financial Statement and the Pupil Activity Report for the month of October 2010 as information.
Construction Update – In a PowerPoint presentation, Mr. Colman gave an update on the Robert Anderson & Glenview Middle School Construction projects; and the Concord, Centerville, Whitehall, New Prospect, Homeland Park, Varennes, Nevitt Forest, and Southwood Renovations & Additions projects. He also distributed a Building Program Update Report. Mr. Colman showed aerial views of the North Pointe site package project.
McMillan Pazdan Smith Presentation – In a PowerPoint presentation, Mr. Marvin Coker of McMillan Pazdan Smith showed two options for addressing the parking congestion and flow of traffic on the T. L. Hanna High School campus. The estimated cost for Option A is approximately $703,508. The estimated cost for Option B is approximately $627,026.
Mr. Coker presented a proposal for repaving the student parking lot and the bus parking lot on the Westside High School campus. In the student parking lot, the asphalt was laid directly on the sub-grade with no base. Therefore, it is recommended that all of the asphalt be completely removed and reconstructed from the ground up. The estimated cost for repaving both the student and bus parking lots is approximately $878,000.
Lastly, Mr. Coker presented a proposal for the Southwood Conversion Master Plan project. The proposal included renovations to the existing building, estimated to cost approximately $5.2 million; and the addition of the performing arts center, estimated to cost approximately $7.5 million.
No action was taken. The presentations were received as information only.
Mr. Bradshaw expressed concerns about not having a practice area for the wrestling teams at both high schools. Mrs. Bagley stated that she would look further into the matter and report back to the Board.
PERSONNEL SERVICES REPORT
Employment Recommendations – Mr. Mahaffey presented for Board approval a list of personnel included in the Board packets being recommended for the 2010-2011 school year.
Mr. Alewine made a motion the Board approve the list of personnel as presented. Mr. Bradshaw seconded the motion, which carried unanimously.
BUILDING COMMITTEE REPORT
Mrs. Huitt reported that the Building Committee met prior to the November 18, 2010 Board Meeting to discuss proposed additions to the Nevitt Forest Community School of Innovation Renovations and Addition project.
On behalf of the Building Committee, Mrs. Huitt made a motion to execute a change order for Nevitt Forest to add a Shell and a walk way to the existing renovations and additions project for an estimated cost of approximately $200,000. No second was required. The motion carried unanimously.
Mrs. Huitt reported that the Building Committee also discussed to extend the covered walkway at Concord Elementary School 100 feet to help protect the students during inclement weather.
On behalf of the Building Committee, Mrs. Huitt made a motion to execute a change order for Concord to extend the covered walkway 100 feet for an estimated cost of approximately $59,900. No second was required. The motion carried unanimously.
Lastly, Mrs. Huitt reported that the Building Committee discussed the selection of furniture for the new schools.
On behalf of the Building Committee, Mrs. Huitt made a motion to award the selection of furniture for Robert Anderson and Glenview Middle Schools and North Pointe Elementary School to McMillan Pazdan Smith for an estimated cost of approximately $44,000. No second was required. The motion carried unanimously.
POLICY COMMITTEE REPORT
Mr. Norris reported that the Policy Committee approved the following policies and administrative rules on first reading at the October 19, 2010 Board Meeting.
GBEBDA Criminal Record Checks Revised
IHAM Health Education Revised
IJNDAA Distance, Online and Virtual Education Revised
IJNDAA-R Distance, Online and Virtual Education New
IJOA Field Trips Revised
IJOB/IJOC Community Resource Persons/Speakers/School Volunteers Revised
JH Student Absences and Excuses Revised
JLF Student Welfare Revised
JRA-R Student Records Revised
On behalf of the Policy Committee and the Administration, Mr. Norris made a motion the Board approve the policies and administrative rules on second reading. No second was required. The motion carried unanimously.
Mrs. Bagley reported that report cards were released for the elementary and middle schools. In a PowerPoint presentation, she reviewed the district’s 2010 Absolute and Growth Ratings for the elementary and middle schools.
Mrs. Bagley then reviewed the prioritized parameters for guiding the middle school reassignment from the November 4 and November 9 community meetings. The third community meeting is scheduled for November 23, 2010 at the Anderson V Career Campus. She finally stated that the Board will approve prioritized parameters at the December Board Meeting for decision making.
Mr. Bradshaw made a motion the Board recess for ten minutes, then reconvene in Executive Session to discuss a Personnel Matter and a Contractual Matter. Mr. Zugg seconded the motion, which carried unanimously.
OPEN SESSION FOLLOWING EXECUTIVE SESSION
Mr. Zugg made a motion the Board reconvene in Open Session. Mrs. Mack seconded the motion, which carried unanimously.
Mr. Norris reported that no action was taken in Executive Session; however, action is required on one matter.
Dr. Talmadge made a motion the Board approve to terminate the district’s contract with Cox and Floyd. Mr. Smith seconded the motion, which carried unanimously.
There being no further business, Mr. Smith made a motion the Board adjourn. Mrs. Huitt seconded the motion, which carried unanimously.
As Approved By Superintendent