MINUTES

BOARD OF TRUSTEES MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

November 20, 2007

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present:  Mr. Charles Lee Anderson, Mr. David Alewine, Mr. Rick Bradshaw, Dr. William Mack Burriss, Mrs. Ann W. Huitt, Mrs. Margaret Mack, and Dr. Paul A. Talmadge.  Absent were Mr. John William Caldwell, Sr. and Mr. Al Norris, Jr.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:  The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER & INVOCATION

 

Dr. Burriss called the meeting to order at 6:31 p.m., and Mrs. Mack gave the invocation.

 

Dr. Burriss welcomed the visitors to the meeting.

 

 

APPROVAL OF AGENDA

 

Dr. Talmadge made a motion the Board approve the agenda as presented.  Mr. Anderson seconded the motion, which carried unanimously.

 

 

APPROVAL OF MINUTES

 

Mr. Bradshaw made a motion the Board approve the minutes of the October 16, 2007 Regular Board Meeting and the November 5, 2007 Special Board Meeting as submitted.  Mr. Anderson seconded the motion, which carried unanimously.

 

 

OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD

 

House of Representative Don Bowen addressed the Board to extend his services in making sure that school ideas and policies are well represented in Columbia.  Mr. Bowen encouraged the Board to keep lines of communication open so that he could share in Columbia what is taking place in Anderson School District Five and share with Anderson School District Five what is taking place in Columbia.  He further stated that the elimination of the PACT Test is now being discussed, and that he has introduced to the legislature a new program on funding.

 

 

 

 

RECOGNITION OF EXCELLENCE

 

First, Mrs. Bagley introduced Mr. Dan Davis, the Education Reporter for the Anderson Independent Mail.

 

Mrs. Bagley recognized Sarah Burns, the district’s Grants and Special Projects Coordinator, who in the past eight years has written over $10 million in grants for the district.

 

Next, Mrs. Bagley recognized Barbara Koch, a fifth grade science teacher at Calhoun Academy of the Arts, for being named the American Legion Teacher of the Year for South Carolina.  Mrs. Koch was sponsored by W. A. Hudgens American Legion Post 14.

 

Finally, Mrs. Bagley recognized the Holiday Art Contest winners and their art teachers from each of the elementary schools.  The winners were:  Frances Hardaway–Calhoun Academy of the Arts, Daniel Horton–Centerville Elementary School, Asher White–Concord Elementary School, Caitlin Albert–Homeland Park Elementary School, Takiyah Watt–McLees Elementary School, Thomas Hyatt–Midway Elementary School, Taylor Hunter–Nevitt Forest Elementary School, Jacquerius Clemons–New Prospect Elementary School, Freda Flanagan–Varennes Elementary School, and Trey High–Whitehall Elementary School.

 

 

FINANCIAL SERVICES REPORT

 

Financial Report – Mr. Brooks presented the monthly Financial Statement as information.

 

Mr. Brooks reported that the district made another draw down of approximately $2 million on the Tax Anticipation Notes (TAN).

 

Construction Update – Mr. Brooks reported that bids were received today for the T. L. Hanna and Westside Press Boxes Project.  He then distributed the bid tabulation sheet listing bids for T. L. Hanna (Package A), Westside (Package B), and the combined projects (Package C).  Mr. Brooks stated that Joy Construction was the low bidder of approximately $529,800 for the combination Package C, although this bid exceeded our budget of approximately $335,000.

 

Following some discussion, Mrs. Bagley recommended that the Board approve Joy Construction’s bid then negotiate the price to stay within our budget.

 

Following further discussion, Mrs. Huitt made a motion the Board approve Joy Construction’s bid with the option of negotiating the price so that it is within our budget and reviewing the options before awarding the contract.  Dr. Talmadge seconded the motion.

 

Mr. Brooks stated that according to Procurement Code if the lowest bid received is more that 5% over our budget, we either have to re-bid or award the contract then negotiate a change order to bring the price down.

 

After further discussion, Mrs. Huitt withdrew her motion and Dr. Talmadge withdrew his second to the motion.

 

Dr. Burris made a motion the Board approve re-bidding the press boxes with sufficient changes and the expectation that the bids would be received within budget.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

Next, Mr. Marvin Coker of McMillan Smith & Partners presented renderings of the proposed open-air, glass corridor that is a part of the Westside Courtyard Enclosure Project.  He stated that concerns have been expressed on whether or not to air condition the corridor since it will become a main thoroughfare for the students.

 

After some discussion, Mr. Bradshaw made a motion the Board approve the proposed open-air, glass corridor without air condition.  Mr. Alewine seconded the motion, which carried unanimously.

 

Finally, Mr. Colman gave an update on the West Market, T. L. Hanna and Midway construction projects.  He also distributed and reviewed a construction schedule for each project.

 

 

INSTRUCTIONAL SERVICES REPORT

 

Approval of Proposed Project Lead the Way Civil Engineering Course – Dr. Wilson stated that in preparing students to become contributing members of our community and society, it is necessary to provide educational opportunities relevant to the demands of the workplace and post-secondary education.  Because of factors such as population growth and increased emphasis on security, the demand for graduates trained in the fields of Civil Engineering and Architecture is ever increasing.  The Administration recommended that the Board approve implementation of the proposed Civil Engineering and Architecture Course.

 

Mr. Alewine made motion the Board approve the Administration’s recommendation to implement the proposed Civil Engineering and Architecture Course.  Dr. Talmadge seconded the motion, which carried unanimously.

 

 

PERSONNEL SERVICES REPORT

 

Employment Recommendations - Mr. Mahaffey presented for Board approval a list of personnel included in the Board packets.

 

Mr. Anderson made a motion the Board approve the list of personnel as presented.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

POLICY COMMITTEE REPORT

 

On behalf of the Policy Committee, Dr. Talmadge made a motion the Board approve the following policies on first reading.

 

GCD              Professional Staff Vacations and Holidays                           Revised

GDD              Support Staff Vacations and Holidays                                   Revised

IG                  Curriculum Development, Adoption and Review         Revised

IHCA             Summer School                                                                  Revised

IJNDAA Distance Education                                                                   Revised

IKF                Graduation Requirements                                                        Revised

JJF                 Student Activities Funds                                                          Revised

KB                 Parent Involvement in Education                                          Revised

 

Mrs. Mack seconded the motion, which carried unanimously.

 

 

 

SUPERINTENDENT’S REPORT

 

Mrs. Bagley reminded the Board that the change in the high school schedule from block to traditional would be implemented in August 2008.  She then recognized Katie Brown and Sheila Hilton to give an update on the new high school schedule.  From a handout distributed to the Board, Mrs. Hilton pointed out that the high schools would have an eight-period day that would allow us to have a traditional schedule (with year-long courses) as well as a block schedule.  She then discussed the courses that would be on the block schedule and the courses that would be year-long.

 

Next, Mrs. Bagley recognized Tripp Dukes to give a report on MRSA.  Mr. Dukes reported that a bacterial infection of the skin called Methicillin-Resistant Staph Aureus (MRSA) has been diagnosed at two of the district’s schools.  He stated that the students who have been identified with MRSA are being effectively treated and that appropriate areas of the schools have been sanitized.  Mr. Dukes also reported that all principals have received preventative information, letters have been sent home to all parents, and all employees in the District have been notified.

 

Dr. Burriss suggested that the district do preemptive cleaning in all of the schools.

 

Mrs. Bagley stated that the school calendar is approved by the Board a year in advance.  With the mandated start date for 2007-2008 being much later, we are working through this new calendar and at this point an adjustment needs to be made.  She then recognized Connley Skeen to present for Board approval a proposed change in the 2007-2008 School Calendar.  Mr. Skeen stated that in December we would typically have high school exams, and elementary and middle schools would have two days of early dismissal before the winter break.  Now that high school exams are scheduled for the week of January 14, there is a potential attendance issue for schools on January 16 (early release day for high schools).  The current school calendar has a full day for all levels on December 19 and an early release day for elementary and middle schools on January 16.  The Administration recommended that the Board approve the following proposed change to the 2007-2008 school calendar:

 

·         Early Release Day on December 19 (Elementary and Middle Schools Only)

·         Regular School Day on January 16 (Elementary and Middle Schools Only)

 

Mr. Bradshaw made a motion the Board approve the proposed change to the 2007-2008 school calendar as presented.  Dr. Talmadge seconded the motion which carried unanimously.

 

Next, Mrs. Bagley presented, on behalf of the Anderson School District Five administrative staff, the 2006-2007 Annual Report and Evaluation Notebook.  The notebook included New Initiatives for 2007-2008, the 2006-2007 District Goals and supporting evidence that the goals were achieved, School and District Honors, the superintendent’s professional development, and the 2006-2007 District’s Annual Report.  Also included were 2007-2008 School Goals for Improving Student Achievement.

 

Finally, Mrs. Bagley informed the Board that Gateway to College had invited them to attend their graduation ceremony on December 18, 2007 at 6:30 p.m. at the Tri-County Technical College Pendleton Campus and host the December Board Meeting.  It was the consensus of the Board to accept the invitation and hold the December Board Meeting at Tri-County Technical College.

 

 

 

 

 

RECESS

 

Dr. Talmadge made a motion for the Board to recess for ten minutes then reconvene in Executive Session to discuss an Administrative Personnel Recommendation, a Property Lease Agreement, and Property Contractual Matters.  Mr. Alewine seconded the motion, which carried unanimously.

 

 

(8:50 P.M.)

 

 

OPEN SESSION FOLLOWING EXECUTIVE SESSION

 

Dr. Talmadge made a motion for the Board to reconvene in Open Session.  Mr. Alewine seconded the motion, which carried unanimously.

 

Dr. Burriss reported that no action was taken in Executive Session; however, action is required on the Administrative Personnel Recommendation and one of the Property Contractual Matters.

 

Mr. Alewine made a motion the Board approve the Administration’s Recommendation for Accounting Manager in the Office of Financial Services and Operations.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

Mr. Bradshaw made a motion the Board approve the Addendum and Cooperation Agreement between Anderson School District Five, McMillan Smith & Partners, and McKay, Zorn & Associates.  Mr. Alewine seconded the motion, which carried unanimously.

 

 

ADJOURNMENT

 

There being no further business, Dr. Talmadge made a motion for the Board to adjourn.  Mr. Anderson seconded the motion, which carried unanimously.

 

 

(10:27 P.M.)

 

 

 

 


              CHAIRMAN                                                           SECETARY

 

 

 

 


               DATE                                                                 DATE

 

 

 

 


Recording Secretary

As Approved By Superintendent