MINUTES

BOARD OF TRUSTEES MEETING

ANDERSON SCHOOL DISTRICT NUMBER FIVE

Anderson, South Carolina

 

December 18, 2007

6:30 P.M.

 

 

The Board of Trustees of Anderson County School District Number Five met in the Offices of the Board this date with the following members present:  Mr. Charles Lee Anderson, Mr. David Alewine, Mr. Rick Bradshaw, Dr. William Mack Burriss, Mr. John William Caldwell, Sr., Mrs. Ann W. Huitt, Mrs. Margaret Mack, Mr. Al Norris, Jr., and Dr. Paul A. Talmadge.

 

 

NOTICE TO MEDIA

 

In accordance with the S. C. Code of Laws, 1976, Section 30-4-80(d), as amended, the following have been notified of the time, date, place and agenda of this meeting:  The Anderson Independent-Mail, Greenville News, The Anderson Journal, WYFF, WSPA, Paul Brown, and FOX 21.

 

 

CALL TO ORDER & INVOCATION

 

Dr. Burriss called the meeting to order at 6:31 p.m., and Mr. Norris gave the invocation.

 

Dr. Burriss welcomed the visitors to the meeting.

 

 

APPROVAL OF AGENDA

 

Dr. Burriss requested that the Superintendent’s Contract be added to the agenda in Executive Session and Mrs. Huitt requested that a report from the SCSBA Legislative & Advocacy Conference and Delegate Assembly be added to the agenda as Item #10.

 

Dr. Talmadge made a motion the Board approve the agenda with the additions as noted.  Mr. Alewine seconded the motion, which carried unanimously.

 

 

APPROVAL OF MINUTES

 

Mr. Norris made a motion the Board approve the minutes of the November 20, 2007 Regular Board Meeting as submitted.  Mr. Caldwell seconded the motion, which carried unanimously.

 

 

OPPORTUNITY FOR CITIZENS TO ADDRESS THE BOARD

 

Mr. Brad Brooks and Ms. Denise Hamby expressed concerns about their daughter’s recommendation for expulsion and about the district’s expulsion policy.

 

Dr. Burriss stated that the Board would receive this as information and directed the superintendent to look into the matter and make sure that district policy had been followed.

 

 

 

FINANCIAL SERVICES REPORT

 

Before presenting the Financial Report, Mr. Brooks formally introduced the new Accounting Manager Dana McClung.  Dana comes to us from AnMed, and she is a graduate of Clemson University.

 

Financial Report – Mr. Brooks presented the monthly Financial Statement as information.

 

Construction Update – Mr. Brooks recognized Millie Thomason of McMillan Smith & Partners to present color selections for the T. L. Hanna and Westside classroom additions, the Westside courtyard enclosure addition, and the T. L. Hanna and Westside auxiliary gym additions.

 

Mr. Bradshaw stated that it was brought to his attention that Westside does not have a security system throughout the school.  Since additions are being made to Westside, he requested that an alternate bid be taken for a security system throughout the school.  It was the consensus of the Board for McMillan Smith & Partners to proceed with this request.

 

Mrs. Huitt made a motion the Board approve the color selections as presented by McMillan Smith & Partners.  Mr. Caldwell seconded the motion, which carried unanimously.

 

Mr. Colman gave an update on the West Market, T. L. Hanna and Midway construction projects.  He also distributed and reviewed an updated construction schedule for each project.

 

Press Boxes Update – Mr. Brooks stated that bids received on November 20, 2007 for the T. L. Hanna and Westside Press Box Projects exceeded our project budget.  He then recognized Jack Zorn of McKay, Zorn & Associates to present plan modifications that would bring the cost of the project within budget.  Mr. Zorn distributed new designs for the press boxes, a list of value engineering items along with a narrative, and a re-bid schedule that would have the press boxes ready for the 2009 season.

 

Following some discussion, Mrs. Huitt made a motion the Board approve the plan modifications to include alternates that are appropriate.  Mr. Alewine seconded the motion, which carried unanimously.

 

Following further discussion, Mrs. Huitt made a motion the Board approve the acceleration of the re-bid schedule as much as possible with mandated time schedules being met, assuming no cost for the acceleration and assuming that the bids are within budget.  The motion did not carry for the lack of a second.

 

Mrs. Bagley then suggested that the Board hold off on approving the re-bid schedule for the press boxes to allow the Administration an opportunity to consult with the State Department about the Board’s concerns and possibly speed up the process without additional costs.

 

Financial Audit Report – In a PowerPoint presentation, Mr. Larry Finney of Greene, Finney & Horton, LLP gave an overview of the Financial Audit Report for the year ended June 30, 2007.  He stated that the financial statements are the responsibility of the school district.  It is the auditor’s responsibility to provide an opinion as to whether the financial information is fairly stated or not.  Mr. Finney reported that the district received an “unqualified opinion,” which is the best opinion the school district can receive.  He also reported that this is the district’s eighth consecutive year to receive the Government Finance Officers Association (GFOA) and sixth consecutive year to receive the Association of School Business Officials (ASBO) awards for “Excellence in Financial Reporting.”

 

 

Next, Mr. Finney reported that the district’s General Fund balance decreased to approximately $7.2 million.  The unreserved, undesignated fund balance is approximately $6.7 million, which represents 8% of the operating expenditures.  He highlighted three major reasons for maintaining an adequate fund balance:  (1) cash flow through the second half of the calendar year eliminates dependency on Tax Anticipation Notes (TAN), (2) Act 388 – more of the district’s revenue is based upon the state’s economy as opposed to local property taxes, and (3) a major factor in bond ratings can result in interest cost savings through a lower interest rate on the district’s debt.

 

Mr. Finney reported that the General Fund revenues increased approximately $3.9 million totaling approximately $77 million.  Major increases included (1) state revenues due to an increase in EFA and fringe/retiree insurance funds and (2) local property taxes due to an 8 mill increase from 142.4 to 150.4.  The General Fund expenditures increased approximately $5.3 million totaling approximately $80.3 million.  Expenditures were higher due to (1) budgeted increases in salaries and fringe benefits, (2) higher technology costs associated with the 2006 Dell capital lease, and (3) increased costs in operation and maintenance of facilities.

 

Next, Mr. Finney reported that Food Service had an increase in net assets of approximately $85k due to a large increase in USDA reimbursements.  The cash decreased approximately $733k due to a capital lease issued in the prior year.  Net assets are approximately $1.2 million which represents approximately 1.5 months of operations.

 

Under GASB 34 auditors review the overall financial condition of the district (i.e., general fund, food service, capital projects, special revenue funds, etc.).  He reported that the district has total assets of approximately $100 million and total liabilities of approximately $30 million.

 

Next, Mr. Finney highlighted some items noted in the financial statements.  For capital assets and projects ongoing, he stated that approximately $9 million in completed projects were transferred to capital assets and that the district has approximately $13 million in construction commitments.  The district has approximately $20.3 million in outstanding debt (bonds and leases), approximately $5 million in two Tax Anticipation Notes and an approved Bond Anticipation Note for up to $25 million.

 

In conclusion, Mr. Finney stated that because the district receives a significant amount of federal revenue, auditors are required to do a single audit.  We select a couple of programs to make sure that the district is in compliance with federal requirements, and there were no reportable conditions.  He also stated that the overall financial condition of the district is good but watch fund balance of general fund, especially with Act 388.

 

Procurement Audit Report – Mr. Finney briefly discussed the Procurement Audit Report for year ended June 30, 2007.  He stated that the auditors reviewed minority business plans and reports, the three major construction bid files, all sole source, emergency, and trade-in sale procurement transactions, and numerous purchase orders.  He reported one minor finding that the district has already addressed.

 

In conclusion, Mr. Finney stated that the overall opinion on the Procurement Audit is an “unqualified opinion,” which is the best opinion the school district can receive.

 

 

INSTRUCTIONAL SERVICES REPORT

 

Approval of Competitive Speech Courses & Competitive Speech Honors Courses – In the absence of Dr. Wilson, Mrs. Sheila Hilton stated that this course of study would provide students with instruction and opportunities in the art of oral interpretation of literature with an emphasis on creative competitive speaking.  Competitive Speech 1 and 2 and honors level Competitive Speech 3 and 4 would build skills in extemporaneous speaking, improvisational speaking, and original oratory as well as critical thinking techniques.  The Administration recommended that the Board approve adding the proposed Competitive Speech Courses & Competitive Speech Honors Courses to our high school curriculum.

 

Dr. Talmadge made a motion the Board approve the Administration’s recommendation to add the proposed Competitive Speech Courses & Competitive Speech Honors Courses to our high school curriculum.  Mrs. Huitt seconded the motion, which carried unanimously.

 

 

PERSONNEL SERVICES REPORT

 

Employment Recommendations - Mr. Mahaffey presented for Board approval a list of personnel included in the Board packets and a list given out at the meeting being recommended for the 2007-2008 school year.

 

Mrs. Huitt made a motion the Board approve the lists of personnel as presented.  Mr. Alewine seconded the motion, which carried unanimously.

 

 

PLANNING & ANALYSIS REPORT

 

Test Data – Mr. Dukes presented a PACT Data report that showed consolidated data of the school districts in South Carolina.  He stated that there are 46 counties in South Carolina, 85 school districts, counties with multiple school districts, and counties with only one single school district.  He combined the data of each “multi-district” county into a single data set, resulting in a 46-county data set.  He then ranked Anderson County (combined data of Districts 1-2-3-4-5) versus all other counties in terms of meeting standards and proficient & advanced.  In ELA, Anderson County ranked second in meeting standards, fourth in proficient & advanced; in math we ranked fourth in meeting standards, fifth in proficient & advanced; in science, we ranked first in meeting standards, first in proficient & advanced; in social students we ranked first in meeting standards, first in proficient & advanced.  Mr. Dukes then reviewed a top ten list.  In summary, he reported that Anderson County schools are some of the finest in South Carolina, the upstate has some of the finest districts, the “common thread” running through the majority of top school districts is the size of the district, and as evidenced by the data, moderately sized districts do better than very large or very small districts.

 

 

POLICY COMMITTEE REPORT

 

On behalf of the Policy Committee, Mr. Norris made a motion the Board approve the following policies on second reading.

 

GCD              Professional Staff Vacations and Holidays                         Revised

GDD              Support Staff Vacations and Holidays                                  Revised

IG                 Curriculum Development, Adoption and Review         Revised

IHCA             Summer School                                                                  Revised

IJNDAA Distance Education                                                                   Revised

IKF               Graduation Requirements                                                       Revised

JJF                 Student Activities Funds                                                          Revised

KB                 Parent Involvement in Education                                         Revised

 

No second was required, and the motion carried unanimously.

 

SCSBA LEGISLATIVE & ADVOCACY CONFERENCE AND DELEGATE ASSEMBLY REPORT

 

Mrs. Huitt gave a brief report from the SCSBA Legislative & Advocacy Conference and Delegate Assembly.  She shared information from Representative Robert E. Walker, Senator John W. Matthews, Jr., former Governor Dick Riley, and State Superintendent Jim Rex.

 

Dr. Burriss commended Mrs. Huitt on her report and thanked her for sharing the information.

 

 

SUPERINTENDENT’S REPORT

 

Mrs. Bagley stated that we have been very pleased with our Advancement Via Individual Determination (AVID) program in the middle and high schools.  We had the opportunity to apply for a grant through the State Department of Education on school choice and innovation, and we were one of five school districts in the state to be funded.  She then recognized Sarah Burns and Marge Sciezka to present information on the Public Choice Innovation (PCI) School Grant and the “AVID Academy of Anderson Five.”

 

Mrs. Burns distributed a handout and briefly discussed the strategies that had to be addressed in the grant as well as eligibility for the grant.  One of the requirements of the grant was to have partners from the community, preferably higher education.  The “AVID Academy of Anderson Five” will be a collaborative effort with Anderson University, Clemson University and a number of local business partners.  She stated that the AVID Academy, a PCI School, is part of a district-wide effort to create college ready students and increase academic achievement among our students and will be a “school within a school.”  Mrs. Burns reported that we were awarded approximately $1.3 million over a six-year period.  Mrs. Sciezka then distributed a handout with information about AVID, which included fact sheets on how AVID is working in the schools.  She also provided information on the AVID elementary program from the AVID website.

 

 

RECESS

 

Mr. Alewine made a motion the Board recess for ten minutes then reconvene in Executive Session to discuss Property Contractual Matters and the Superintendent’s Evaluation and Contract.  Mr. Bradshaw seconded the motion, which carried unanimously.

 

 

(8:37 P.M.)

 

 

OPEN SESSION FOLLOWING EXECUTIVE SESSION

 

Mr. Alewine made a motion the Board reconvene in Open Session.  Mr. Anderson seconded the motion, which carried unanimously.

 

Dr. Burriss reported that no action was taken in Executive Session; however, action is required on the Superintendent’s Contract and the Property Contractual Matters.

 

Dr. Talmadge made a motion the Board approve the extension of the Superintendent’s Contract to June 30, 2012.  Mr. Alewine seconded the motion, which carried unanimously.

 

 

Mr. Bradshaw made a motion the Board direct the Administration to pursue an option on Site A for a future middle school.  Mrs. Huitt seconded the motion, which carried unanimously.

 

 

ADJOURNMENT

 

There being no further business, Mr. Anderson made a motion the Board adjourn.  Mr. Norris seconded the motion, which carried unanimously.

 

 

(10:15 P.M.)

 

 

 

 


              CHAIRMAN                                                           SECETARY

 

 

 

 


               DATE                                                                 DATE

 

 

 

 


Recording Secretary

As Approved By Superintendent